Single Expenditure and Reimbursement Policy - Revision history

Tslagle at 03:28, 4 April 2012

2012-04-04T03:28:36Z

← Older revision		Revision as of 03:28, 4 April 2012
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			{{Obsolete}}
	== Summary ==		== Summary ==
	Single expenditures are important to the operation of HacDC and its Events and Projects. However, multiple single-expenditures that are really outlays for a particular Event or Project, form a defacto ad-hoc budget. These de-facto ad-hoc budgets can become quite large and Membership only can only know how large, after the fact. Ad-hoc defacto budgets can easily consume most of the HacDC funds and push-back other Events or Projects that require real budgets. Real budgets are burdened by approval whereas ad-hoc defacto budgets do not require approval, even though they can theoretically spend as much funds as a real budget.		Single expenditures are important to the operation of HacDC and its Events and Projects. However, multiple single-expenditures that are really outlays for a particular Event or Project, form a defacto ad-hoc budget. These de-facto ad-hoc budgets can become quite large and Membership only can only know how large, after the fact. Ad-hoc defacto budgets can easily consume most of the HacDC funds and push-back other Events or Projects that require real budgets. Real budgets are burdened by approval whereas ad-hoc defacto budgets do not require approval, even though they can theoretically spend as much funds as a real budget.

Evilmoo: /* Potential Solutions */ grammar is good

2008-11-04T18:25:24Z

Potential Solutions: grammar is good

← Older revision		Revision as of 18:25, 4 November 2008
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	== Potential Solutions ==		== Potential Solutions ==

	* Lower the limit of single expenditures to $100 and record the expenditures in the ~~weekley~~ finance report and require pre-approval for reimbursements over $100		* Lower the limit of single expenditures to $100 and record the expenditures in the weekly finance report and require pre-approval for reimbursements over $100
	** Pros:		** Pros:
	*** HacDC members are able to execute single expenditures		*** HacDC members are able to execute single expenditures
	*** Any quickly organized Event/Project that attempts to use multiple single-expenditures as a ~~defacto~~ ad-hoc budget would be limited from doing so.		*** Any quickly organized Event/Project that attempts to use multiple single-expenditures as a de facto ad-hoc budget would be limited from doing so.
	*** HacDC members would be informed at least once a week as to what single expenditures have been executed		*** HacDC members would be informed at least once a week as to what single expenditures have been executed
	*** Depletion of HacDC funds by ~~defacto~~ ad-hoc budgets would be limited		*** Depletion of HacDC funds by de facto ad-hoc budgets would be limited
	*** Single Expenditures would be limited in purpose for providing one-shot low cost resources (food, soda, etc) for Events and Projects		*** Single Expenditures would be limited in purpose for providing one-shot low cost resources (food, soda, etc) for Events and Projects
	** Cons:		** Cons:

Katie: /* PROPOSAL */

2008-10-22T18:27:14Z

PROPOSAL

← Older revision		Revision as of 18:27, 22 October 2008
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	* Single Expenditures		* Single Expenditures
	** Single expenditures under $100 do not require approval		** Single expenditures under $100 do not require approval
	** Single expenditures that are $100 or over, require approval by quorum of the voting membership.		** Single expenditures that are $100 or over, require approval by [[quorum]] of the voting membership.
	** All single expenditures must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.		** All single expenditures must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.
	* Reimbursements		* Reimbursements
	** Reimbursements over $100 require pre-approval by quorum of the voting membership.		** Reimbursements over $100 require pre-approval by quorum of the voting membership.

Rdegraci: /* PROPOSAL */

2008-08-07T18:43:11Z

PROPOSAL

← Older revision		Revision as of 18:43, 7 August 2008
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	The following Administrative Policy is submitted for discussion:		The following Administrative Policy is submitted for discussion:
	* Single Expenditures		* Single Expenditures
	** Single expenditures under $~~101~~ do not require approval.		** Single expenditures under $100 do not require approval
			** Single expenditures that are $100 or over, require approval by quorum of the voting membership.
	** All single expenditures must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.		** All single expenditures must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.
	* Reimbursements		* Reimbursements
	** Reimbursements over $~~101~~ require pre-approval by quorum of the voting membership.		** Reimbursements over $100 require pre-approval by quorum of the voting membership.

Rdegraci: /* PROPOSAL */

2008-08-07T18:30:49Z

PROPOSAL

← Older revision		Revision as of 18:30, 7 August 2008
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	The following Administrative Policy is submitted for discussion:		The following Administrative Policy is submitted for discussion:
			* Single Expenditures
	Single ~~Expenditures~~ under $101 do not require approval.		** Single expenditures under $101 do not require approval.
			** All single expenditures must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.
	~~Single Expenditures over $100 require approval by quorum of the voting membership~~		* Reimbursements
			** Reimbursements over $101 require pre-approval by quorum of the voting membership.
	All single expenditures must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.

	Reimbursements over $~~100~~ require pre-approval by quorum of the voting membership.

Rdegraci: /* PROPOSAL */

2008-08-07T18:26:52Z

PROPOSAL

← Older revision		Revision as of 18:26, 7 August 2008
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	The following Administrative Policy is submitted for discussion:		The following Administrative Policy is submitted for discussion:

	Single Expenditures under $~~100~~ do not require approval~~, however~~ must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.		Single Expenditures under $101 do not require approval.

			Single Expenditures over $100 require approval by quorum of the voting membership

			All single expenditures must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.

	Reimbursements over $100 require pre-approval by quorum of the voting membership.		Reimbursements over $100 require pre-approval by quorum of the voting membership.

Rdegraci: New page: == Summary == Single expenditures are important to the operation of HacDC and its Events and Projects. However, multiple single-expenditures that are really outlays for a particular Event...

2008-08-07T18:18:56Z

New page: == Summary == Single expenditures are important to the operation of HacDC and its Events and Projects. However, multiple single-expenditures that are really outlays for a particular Event...

New page

== Summary ==
Single expenditures are important to the operation of HacDC and its Events and Projects. However, multiple single-expenditures that are really outlays for a particular Event or Project, form a defacto ad-hoc budget. These de-facto ad-hoc budgets can become quite large and Membership only can only know how large, after the fact. Ad-hoc defacto budgets can easily consume most of the HacDC funds and push-back other Events or Projects that require real budgets. Real budgets are burdened by approval whereas ad-hoc defacto budgets do not require approval, even though they can theoretically spend as much funds as a real budget.

== Potential Solutions ==

* Lower the limit of single expenditures to $100 and record the expenditures in the weekley finance report and require pre-approval for reimbursements over $100
** Pros:
*** HacDC members are able to execute single expenditures
*** Any quickly organized Event/Project that attempts to use multiple single-expenditures as a defacto ad-hoc budget would be limited from doing so.
*** HacDC members would be informed at least once a week as to what single expenditures have been executed
*** Depletion of HacDC funds by defacto ad-hoc budgets would be limited
*** Single Expenditures would be limited in purpose for providing one-shot low cost resources (food, soda, etc) for Events and Projects
** Cons:
*** Quickly organized events would require the organizers to get approval from HacDC membership for funding beyond single expenditures
*** Quickly organized space building/storage infrastructure improvements would require the organizers to get approval from HacDC membership for funding beyond single expenditures
*** Quickly organized Projects over $100 in total costs would require the organizer to get approval from HacDC membership for funding beyond single expenditures
*** Quickly organized projects that may require reimbursements to be implemented would require the organizers to get approval from HacDC membership.

== PROPOSAL ==

The following Administrative Policy is submitted for discussion:

Single Expenditures under $100 do not require approval, however must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.

Reimbursements over $100 require pre-approval by quorum of the voting membership.