How to Run an Event - Revision history

Nootrope: Add public and private email addresses to Publicize

2014-12-30T18:51:10Z

Add public and private email addresses to Publicize

← Older revision		Revision as of 18:51, 30 December 2014
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	## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.		## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.
	# Publicize!		# Publicize!
	## Send an e-mail to HacDC's public announcements@ and (optionally) private @~~members~~ mailing lists.		## Send an e-mail to HacDC's public announcements, blabber@hacdc.org and (optionally, and an option only if sender is a current member) private members@hacdc.org, mailing lists.
	## Blog it on our Wordpress site (every member is entitled to a login for [http://www.hacdc.org/wp-admin/ our Wordpress dashboard]). That automatically [https://twitter.com/hacdc tweets it] and sends an e-mail to HacDC's public blabber@ list via [https://ifttt.com If This Then That].		## Blog it on our Wordpress site (every member is entitled to a login for [http://www.hacdc.org/wp-admin/ our Wordpress dashboard]). That automatically [https://twitter.com/hacdc tweets it] and sends an e-mail to HacDC's public blabber@ list via [https://ifttt.com If This Then That].
	## Create a [http://www.meetup.com/hac-dc/ HacDC Meetup] event, which automatically adds it to the [http://www.hacdc.org/calendar the HacDC event calendar].		## Create a [http://www.meetup.com/hac-dc/ HacDC Meetup] event, which automatically adds it to the [http://www.hacdc.org/calendar the HacDC event calendar].

Katie at 20:45, 25 February 2013

2013-02-25T20:45:40Z

← Older revision		Revision as of 20:45, 25 February 2013
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	## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.		## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.
	# Publicize!		# Publicize!
	## Send an e-mail to HacDC's ~~blabber~~@ (~~public~~)~~, members~~@ (members~~-only), and announcements@~~ mailing lists.		## Send an e-mail to HacDC's public announcements@ and (optionally) private @members mailing lists.
	## Blog it on our Wordpress site (~~if you don't have~~ a login for [http://www.hacdc.org/wp-admin/ our Wordpress dashboard]~~, contact info~~@~~hacdc~~.~~org)~~.		## Blog it on our Wordpress site (every member is entitled to a login for [http://www.hacdc.org/wp-admin/ our Wordpress dashboard]). That automatically [https://twitter.com/hacdc tweets it] and sends an e-mail to HacDC's public blabber@ list via [https://ifttt.com If This Then That].
	## Create a HacDC Meetup~~.com~~ event, which automatically adds it to the [http://www.hacdc.org/calendar the HacDC event calendar]		## Create a [http://www.meetup.com/hac-dc/ HacDC Meetup] event, which automatically adds it to the [http://www.hacdc.org/calendar the HacDC event calendar].
	## Consider notifying other groups whose members might be interested. One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups].		## Consider notifying other groups whose members might be interested. One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups].
	## Get it listed on [http://dctechevents.com/ DC Tech Events] and, if possibly applicable to artists, send it to the [http://dorkbot.org/mailman/listinfo/dorkbotdc-blabber/ DorkbotDC Blabber] mailing list or let the overlord(s) know: dorkbotdc [at] dorkbot [dot] org.		## Get it listed on [http://dctechevents.com/ DC Tech Events] and, if possibly applicable to artists, send it to the [http://dorkbot.org/mailman/listinfo/dorkbotdc-blabber/ DorkbotDC Blabber] mailing list or let the overlord(s) know: dorkbotdc [at] dorkbot [dot] org.

Katie at 20:36, 25 February 2013

2013-02-25T20:36:33Z

← Older revision		Revision as of 20:36, 25 February 2013
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	Note: non-public events are strongly discouraged at HacDC.		Note: non-public events and charging participants more than the cost of materials are strongly discouraged at HacDC.

	# Have an idea for an event. :) If your event is a [[Running a Kit Build\|kit build]] or [[LightningTalks Howto\|lightning talks]], we have particular tips for you in addition to the ones on this page. If you're running a class, add the class description, including date and time and anything participants should bring, to [[:Category:Classes]].		# Have an idea for an event. :) If your event is a [[Running a Kit Build\|kit build]] or [[LightningTalks Howto\|lightning talks]], we have particular tips for you in addition to the ones on this page. If you're running a class, add the class description, including date and time and anything participants should bring, to [[:Category:Classes]].
	# Plan where and how to present your content. Options include the space, the [http://www.saintstephensdc.org/Meeting_Auditorium.html auditorium] (capacity: 200 people standing; 150 sitting in chairs in rows; 70 sitting at tables), the [http://www.saintstephensdc.org/Meeting_Church.html sanctuary] (capacity: 200 people sitting in pews; another 300 can stand or sit on floor), and the [http://www.saintstephensdc.org/Meeting_DiningRoom.html dining room] (capacity: 300 people standing; 220 sitting in chairs in rows; 175 sitting at tables).		# Plan where and how to present your content. Options include the space's meeting room or workshop, the [http://www.saintstephensdc.org/Meeting_Auditorium.html auditorium] (capacity: 200 people standing; 150 sitting in chairs in rows; 70 sitting at tables), the [http://www.saintstephensdc.org/Meeting_Church.html sanctuary] (capacity: 200 people sitting in pews; another 300 can stand or sit on floor), and the [http://www.saintstephensdc.org/Meeting_DiningRoom.html dining room] (capacity: 300 people standing; 220 sitting in chairs in rows; 175 sitting at tables).
	# Assemble any necessary parts.		# Assemble any necessary parts.
	# Schedule a time		# Schedule a time
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	## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.		## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.
	# Publicize!		# Publicize!
	## ~~'''~~Send an e-mail to HacDC's blabber@ (public) ~~and~~ members@ (members-only) mailing lists.~~'''~~		## Send an e-mail to HacDC's blabber@ (public), members@ (members-only), and announcements@ mailing lists.
	## ~~'''~~Blog it (~~and add~~ it to the event calendar~~) by [[Doing Things in Drupal\|creating an event node in Drupal~~]~~].'''~~		## Blog it on our Wordpress site (if you don't have a login for [http://www.hacdc.org/wp-admin/ our Wordpress dashboard], contact info@hacdc.org).
			## Create a HacDC Meetup.com event, which automatically adds it to the [http://www.hacdc.org/calendar the HacDC event calendar]
	## Consider notifying other groups whose members might be interested. One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups].		## Consider notifying other groups whose members might be interested. One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups].
	## Get it listed on [http://dctechevents.com/ DC Tech Events] and, if possibly applicable to artists, send it to the [http://dorkbot.org/mailman/listinfo/dorkbotdc-blabber/ DorkbotDC Blabber] mailing list or let the overlord(s) know: dorkbotdc [at] dorkbot [dot] org.		## Get it listed on [http://dctechevents.com/ DC Tech Events] and, if possibly applicable to artists, send it to the [http://dorkbot.org/mailman/listinfo/dorkbotdc-blabber/ DorkbotDC Blabber] mailing list or let the overlord(s) know: dorkbotdc [at] dorkbot [dot] org.
	# Post signs (e.g., on the red door) directing attendees who've never been to HacDC before.		# Post signs (e.g., on the red door) directing attendees who've never been to HacDC before.
	# Run the event. Share your knowledge. Have fun. [http://www.flickr.com/groups/hacdc/ Take some pictures.]		# Run the event. Share your knowledge. Have fun. [http://www.flickr.com/groups/hacdc/ Take some pictures.]
	## At the event, please tell the participants who aren't members about what HacDC is and ask them to consider joining or donating to us.		## At the event, please tell the participants who aren't members about what HacDC is and ask them to consider joining or donating to us. Not confident with your impromptu asking-for-money skills? Try our pre-scripted [[Spiel]].
	# How did it go? [http://hacdc.org/ Blog] it! Have suggestions for next time? Add them here!		# How did it go? [http://hacdc.org/ Blog] it! Have suggestions for next time? Add them here!

	[[Category:Event Planning]]		[[Category:Event Planning]]

Nootrope at 00:08, 29 January 2013

2013-01-29T00:08:39Z

← Older revision		Revision as of 00:08, 29 January 2013
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	# Schedule a time		# Schedule a time
	## Use [http://www.saintstephensdc.org/calendars.html the church's calendar] if you want to use the church's auditorium, dining room, or sanctuary.		## Use [http://www.saintstephensdc.org/calendars.html the church's calendar] if you want to use the church's auditorium, dining room, or sanctuary.
	## '''Use the [http://hacdc.org/~~date-browser~~ the HacDC event calendar] to choose a date and time.''' Please try not to overlap with other HacDC events. Also, please try to give potential participants at least a week's notice.		## '''Use the [http://www.hacdc.org/calendar the HacDC event calendar] to choose a date and time.''' Please try not to overlap with other HacDC events. Also, please try to give potential participants at least a week's notice.
	## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.		## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.
	# Publicize!		# Publicize!

Tslagle at 15:17, 5 April 2012

2012-04-05T15:17:38Z

← Older revision		Revision as of 15:17, 5 April 2012
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	# How did it go? [http://hacdc.org/ Blog] it! Have suggestions for next time? Add them here!		# How did it go? [http://hacdc.org/ Blog] it! Have suggestions for next time? Add them here!

	[[Category:~~Events]]~~		[[Category:Event Planning]]
	~~[[Category:Useful Info~~]]

Tslagle at 15:07, 5 April 2012

2012-04-05T15:07:17Z

← Older revision		Revision as of 15:07, 5 April 2012
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	# How did it go? [http://hacdc.org/ Blog] it! Have suggestions for next time? Add them here!		# How did it go? [http://hacdc.org/ Blog] it! Have suggestions for next time? Add them here!

	[[Category:~~Event Planning~~]]		[[Category:Events]]
	[[Category:Useful Info]]		[[Category:Useful Info]]

Katie at 22:09, 3 April 2012

2012-04-03T22:09:44Z

← Older revision		Revision as of 22:09, 3 April 2012
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	[[Category:Event Planning]]		[[Category:Event Planning]]
	[[Category:Useful Info]]		[[Category:Useful Info]]
	~~[[Category:Events]]~~

Tslagle at 02:57, 3 April 2012

2012-04-03T02:57:39Z

← Older revision		Revision as of 02:57, 3 April 2012
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	[[Category:Event Planning]]		[[Category:Event Planning]]
	[[Category:~~Classes~~]]		[[Category:Useful Info]]
			[[Category:Events]]

Katie at 19:10, 25 February 2011

2011-02-25T19:10:23Z

← Older revision		Revision as of 19:10, 25 February 2011
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	Note: non-public events are strongly discouraged at HacDC.		Note: non-public events are strongly discouraged at HacDC.

	# Have an idea for an event. :) If your event is a [[Running a Kit Build\|kit build]] or [[LightningTalks Howto\|lightning talks]], we have particular tips for you in addition to the ones on this page.		# Have an idea for an event. :) If your event is a [[Running a Kit Build\|kit build]] or [[LightningTalks Howto\|lightning talks]], we have particular tips for you in addition to the ones on this page. If you're running a class, add the class description, including date and time and anything participants should bring, to [[:Category:Classes]].
	# Plan where and how to present your content.		# Plan where and how to present your content. Options include the space, the [http://www.saintstephensdc.org/Meeting_Auditorium.html auditorium] (capacity: 200 people standing; 150 sitting in chairs in rows; 70 sitting at tables), the [http://www.saintstephensdc.org/Meeting_Church.html sanctuary] (capacity: 200 people sitting in pews; another 300 can stand or sit on floor), and the [http://www.saintstephensdc.org/Meeting_DiningRoom.html dining room] (capacity: 300 people standing; 220 sitting in chairs in rows; 175 sitting at tables).
	~~## The lab~~ space (capacity: ~~''x''~~ people)
	~~### Is there a working projector in~~ the ~~space?~~
	~~### There are a couple of whiteboards you can use~~.
	~~## The auditorium~~ (capacity: ~~''y''~~ people)
	~~## The sanctuary~~ (capacity: ~~''z''~~ people)
	# Assemble any necessary parts.		# Assemble any necessary parts.
	# Schedule a time		# Schedule a time
	## Use [http://www.saintstephensdc.org/calendars.html the church's calendar] if you want to use the church's auditorium, dining room, or sanctuary.		## Use [http://www.saintstephensdc.org/calendars.html the church's calendar] if you want to use the church's auditorium, dining room, or sanctuary.
	## Use the [http://hacdc.org/date-browser the HacDC event calendar] ~~([[Doing Things in Drupal\|how to]])~~ to ~~schedule~~ a date and time. Please try not to overlap with other HacDC events. Also, please try to give potential participants at least a week's notice.		## '''Use the [http://hacdc.org/date-browser the HacDC event calendar] to choose a date and time.''' Please try not to overlap with other HacDC events. Also, please try to give potential participants at least a week's notice.
	## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.		## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so.
	~~# Add the event description, including date and time and anything participants should bring, to [[:Category:Classes]].~~		# Publicize!
	# Publicize!		## '''Send an e-mail to HacDC's blabber@ (public) and members@ (members-only) mailing lists.'''
	## Send an e-mail to HacDC's blabber@ (public) and members@ (members-only) mailing lists ~~and possibly to [[:Category:Friends \| Friends of HacDC]]~~.		## '''Blog it (and add it to the event calendar) by [[Doing Things in Drupal\|creating an event node in Drupal]].'''
	## ~~Send an e-mail to Ben~~ (~~bstanfield at gmail.com)~~ and ~~ask him~~ to ~~promote~~ the event ~~through the HacDC Announce list.~~
	## [~~http://hacdc.org/ Blog] it.~~
	~~### Always include the what/where/when/FREE~~ in ~~your blog post. People think our events are for members only, and this isn't the case. We need to break this myth.~~
	~~### Never "sign" your content, but feel free to talk~~ in ~~the first person.~~
	~~### Write one or two grade levels below where you normally write. This is for people who don't read English at a native level who are reading our posts.~~
	~~### Find a picture. If the only ones you have suck, use a [http://www.flickr.com/creativecommons/ Creative Commons picture from Flickr~~]. ~~(This helps drive more traffic to our page. Google DorkbotDC and laser if you don~~'~~t believe me.)~~
	~~### Find a video (to put at the end) that is mildly relevant to what you~~'~~re doing. This also helps drive traffic.~~
	~~#### Please exercise some diligence! As illustrated in [http://hacdc.org/2008/12/15/tuesday-seminar-series-with-laser-jon-dec-16th-830pm/comment-page-1/#comment-122 this example], a layperson~~'~~s idea of "mildly relevant" can turn out to be be downright misleading. - [[User:Katie\|Katie]] 15:50, 18 December 2008 (UTC)~~
	~~### Send a tweet reminder. You can do this through Drupal.~~
	## Consider notifying other groups whose members might be interested. One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups].		## Consider notifying other groups whose members might be interested. One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups].
	## Get it listed on [http://dctechevents.com/ DC Tech Events] and, if possibly applicable to artists, send it to the [http://dorkbot.org/mailman/listinfo/dorkbotdc-blabber/ DorkbotDC Blabber] mailing list or let the overlord(s) know: dorkbotdc [at] dorkbot [dot] org.		## Get it listed on [http://dctechevents.com/ DC Tech Events] and, if possibly applicable to artists, send it to the [http://dorkbot.org/mailman/listinfo/dorkbotdc-blabber/ DorkbotDC Blabber] mailing list or let the overlord(s) know: dorkbotdc [at] dorkbot [dot] org.

Katie at 15:12, 21 November 2010

2010-11-21T15:12:38Z

← Older revision		Revision as of 15:12, 21 November 2010
Line 1:		Line 1:
	Note: non-public events are strongly discouraged at HacDC.		Note: non-public events are strongly discouraged at HacDC.

	# Have an idea for an event. :) If your event is a [[Kit ~~Building~~\|kit build]] or [[LightningTalks Howto\|lightning talks]], we have particular tips for you in addition to the ones on this page.		# Have an idea for an event. :) If your event is a [[Running a Kit Build\|kit build]] or [[LightningTalks Howto\|lightning talks]], we have particular tips for you in addition to the ones on this page.
	# Plan where and how to present your content.		# Plan where and how to present your content.
	## The lab space (capacity: ''x'' people)		## The lab space (capacity: ''x'' people)