Annual Meeting Agenda 2009 - Revision history

ITechGeek at 01:07, 4 April 2012

2012-04-04T01:07:17Z

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	(Apparently, we need these. [http://wiki.hacdc.org/index.php?title=Bylaws#Section_1:_Role.2C_Size.2C_Term_and_Compensation] Any volunteers?)		(Apparently, we need these. [http://wiki.hacdc.org/index.php?title=Bylaws#Section_1:_Role.2C_Size.2C_Term_and_Compensation] Any volunteers?)

			[[Category:Meeting Minutes]]

	[[Category:Meeting ~~Agendas~~]]

69.17.66.12 at 21:04, 2 March 2009

2009-03-02T21:04:09Z

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	:An annual meeting of all members shall take place sometime in January, February or March. The [[Coordinator in Chief]] shall select the date, time and place no later than January 31 of each year. The date, time and place of the annual meeting must be posted in the registered office and submitted to members electronically at least two weeks prior to the annual meeting. A petition signed by more than three quarters (3/4ths) of voting members and submitted to the Board of Directors before Valentine's Day may specify a new date, time and place for the annual meeting. At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.		:An annual meeting of all members shall take place sometime in January, February or March. The [[Coordinator in Chief]] shall select the date, time and place no later than January 31 of each year. The date, time and place of the annual meeting must be posted in the registered office and submitted to members electronically at least two weeks prior to the annual meeting. A petition signed by more than three quarters (3/4ths) of voting members and submitted to the Board of Directors before Valentine's Day may specify a new date, time and place for the annual meeting. At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.

	The 2009 Annual meeting ~~will take~~ place on '''Saturday, February 21, 2009, starting at 5:00 pm'''. ~~Post-party with food and drinks TBA/TBD~~.		The 2009 Annual meeting took place on '''Saturday, February 21, 2009, starting at 5:00 pm'''. Here are the [[2009 Annual Meeting Minutes]].

	Potential items to consider:		Potential items to consider:

Hexagon5un: /* Coordinator in Chief / President */

2009-02-20T22:56:25Z

Coordinator in Chief / President

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	=== Coordinator in Chief / President ===		=== Coordinator in Chief / President ===

	Elliot Williams		* Elliot Williams

	=== Minister of Information / Vice President ===		=== Minister of Information / Vice President ===

Hexagon5un: /* Two At-large Board Members */

2009-02-20T22:56:03Z

Two At-large Board Members

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	=== Two At-large Board Members ===		=== Two At-large Board Members ===

	(Any volunteers?)		(Apparently, we need these. [http://wiki.hacdc.org/index.php?title=Bylaws#Section_1:_Role.2C_Size.2C_Term_and_Compensation] Any volunteers?)



	[[Category:Meeting Agendas]]		[[Category:Meeting Agendas]]

Hexagon5un: /* Elections */

2009-02-20T22:49:12Z

Elections

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	=== Minister of Finance / Treasurer ===		=== Minister of Finance / Treasurer ===
	* Tim C.		* Tim C.

			=== Two At-large Board Members ===

			(Any volunteers?)



	[[Category:Meeting Agendas]]		[[Category:Meeting Agendas]]

Hexagon5un: /* Coordinator in Chief / President */

2009-02-18T21:46:39Z

Coordinator in Chief / President

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	=== Coordinator in Chief / President ===		=== Coordinator in Chief / President ===

			Elliot Williams

	=== Minister of Information / Vice President ===		=== Minister of Information / Vice President ===
	=== Keeper of the MIBS / Secretary ===		=== Keeper of the MIBS / Secretary ===

Ben: Suggested Bylaws Language added for Conduct of Meetings

2009-02-18T00:29:34Z

Suggested Bylaws Language added for Conduct of Meetings

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	* It is proposed to reduce the frequency of business meetings to once per month, both to reduce the amount of formal business upkeep, and to free up Tuesday nights for more involving events.		* It is proposed to reduce the frequency of business meetings to once per month, both to reduce the amount of formal business upkeep, and to free up Tuesday nights for more involving events.
	* It is proposed to change the meeting format to Robert's Rules of Order from the current "MIBS" system.		* It is proposed to change the meeting format to Robert's Rules of Order from the current "MIBS" system.
			<b>Section 7: Conduct of Meetings</b> <br /> All meetings shall follow Roberts Rules of Order. <strike>the MIBS Simplified Rules of Coordinated Consensus through Chaos as approved at an annual meeting.</strike>
	* It is proposed to change the description of Keeper of the MIBS to include a role as parliamentarian at the meetings, to assist the Minister of Information in cases of parliamentary procedure under whichever meeting format HacDC members choose to adopt.		* It is proposed to change the description of Keeper of the MIBS to include a role as parliamentarian at the meetings, to assist the Minister of Information in cases of parliamentary procedure under whichever meeting format HacDC members choose to adopt.
	* It is proposed to add a Quartermaster role to the Board of Directors, whose role would be to oversee space arrangement, utilization, sanitation, and resource management. The Quartermaster would also maintain the HacDC eBay account and would be running auctions of surplus HacDC items on a regular basis.		* It is proposed to add a Quartermaster role to the Board of Directors, whose role would be to oversee space arrangement, utilization, sanitation, and resource management. The Quartermaster would also maintain the HacDC eBay account and would be running auctions of surplus HacDC items on a regular basis.

Ben: Suggested Bylaws Language added for New Members proposal

2009-02-18T00:04:14Z

Suggested Bylaws Language added for New Members proposal

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	* [[Quorum]] - at least one member has suggested the [[bylaws]] be amended to prevent the voting-in of new members at a meeting from increasing the [[quorum]] threshold ''at that meeting'', possibly thereby breaking [[quorum]] and ending the meeting prematurely		* [[Quorum]] - at least one member has suggested the [[bylaws]] be amended to prevent the voting-in of new members at a meeting from increasing the [[quorum]] threshold ''at that meeting'', possibly thereby breaking [[quorum]] and ending the meeting prematurely
	* Approval of New Members - Under the current system, prospective members can pay membership dues for weeks or months before being officially approved and thus able to enjoy the privileges of membership. Is this something we'd like to change?		* Approval of New Members - Under the current system, prospective members can pay membership dues for weeks or months before being officially approved and thus able to enjoy the privileges of membership. Is this something we'd like to change?
			<b>Section 3: Voting Membership Class Election</b> <br /><strike>Any member may nominate a qualified person to be a voting member.</strike> <br />Any eligible person may be elected as a voting member at any regular meeting upon payment of their first periodic dues and visual approval of all members present.

	* It is proposed to reduce the frequency of business meetings to once per month, both to reduce the amount of formal business upkeep, and to free up Tuesday nights for more involving events.		* It is proposed to reduce the frequency of business meetings to once per month, both to reduce the amount of formal business upkeep, and to free up Tuesday nights for more involving events.
	* It is proposed to change the meeting format to Robert's Rules of Order from the current "MIBS" system.		* It is proposed to change the meeting format to Robert's Rules of Order from the current "MIBS" system.

Emacsen at 16:01, 12 February 2009

2009-02-12T16:01:39Z

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	* It is proposed that no new expenditures shall be authorized in the absence of a current, accurate financial statement certified by the Minister of Finance		* It is proposed that no new expenditures shall be authorized in the absence of a current, accurate financial statement certified by the Minister of Finance
	* It is proposed that we create a new position of PR Coordinator who will be in charge of advertisement and popularize our events.		* It is proposed that we create a new position of PR Coordinator who will be in charge of advertisement and popularize our events.
			* It is proposed that we add a requirement for ministers to be present at a certain number or percentage of business meetings

	== Elections ==		== Elections ==

Emacsen at 01:21, 4 February 2009

2009-02-04T01:21:41Z

← Older revision		Revision as of 01:21, 4 February 2009
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	* It is proposed to add a Quartermaster role to the Board of Directors, whose role would be to oversee space arrangement, utilization, sanitation, and resource management. The Quartermaster would also maintain the HacDC eBay account and would be running auctions of surplus HacDC items on a regular basis.		* It is proposed to add a Quartermaster role to the Board of Directors, whose role would be to oversee space arrangement, utilization, sanitation, and resource management. The Quartermaster would also maintain the HacDC eBay account and would be running auctions of surplus HacDC items on a regular basis.
	* It is proposed that no new expenditures shall be authorized in the absence of a current, accurate financial statement certified by the Minister of Finance		* It is proposed that no new expenditures shall be authorized in the absence of a current, accurate financial statement certified by the Minister of Finance
			* It is proposed that we create a new position of PR Coordinator who will be in charge of advertisement and popularize our events.

	== Elections ==		== Elections ==