Annual Meeting 2020 - Revision history

Tark at 18:34, 16 June 2020

2020-06-16T18:34:33Z

← Older revision		Revision as of 18:34, 16 June 2020
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	=== Treasurer's Report ===		=== Treasurer's Report ===

	~~The cash flow spreadsheets should be visible to all present,~~ and ~~there~~ are ~~a couple of things I would like to point out. We continue to have a reserve of approximately~~ $~~10,000, though~~ this ~~is decreasing because we are spending more money on rent per~~ month ~~than we are bringing in through membership dues~~. ~~The costs for January were unusually high so look at those numbers with a grain of salt (we were charged for two months rent during that period due~~ to the ~~timing~~ of ~~check cashing~~, and ~~we had additional one-time payments)~~. ~~The more important number for the future is the~~ $~~1579/month rent that will continue to cost us~~ in the ~~longer term~~.		10 days into March and we are net +$677 dollars for this month. There have been addidional payments from paypal and additional deposits made directly to the bank of $330, $336, and $1200.
			We currently have $785 dollars in the BB&T account and we are about to deposit an additional $1400.

	We ~~currently have 21 members in good standing. Due to irregular payment schedules for some members~~ this ~~is not clear from the cash flow spreadsheet but the majority of our members pay through Paypal. Dwolla has recently closed down the service we were using for a handful of our member~~ payments so we are no longer able to collect dues through their platform. We will need to modify the HacDC website to remove that offering and possibly look into other alternatives that have lower fees like Dwolla did (Paypal currently costs us about ~$40/month in fees).		We are doing significantly better this month than before with several one-time payments accounting for the difference

	We have not seen any large effects due to fundraising, though we have had a few individual donations that have helped us these last few months. However both donations were from people within HacDC so I don't think we are reaching a wider audience yet for our fundraising.

	~~This is my last month as treasurer, I am resigning and not running again~~ for ~~next year since I have not been living in~~ the DC area for a few months now. To whoever ends up in this board seat, I will reach out to discuss the best way to hand off the credentials and any other pressing financial matters for HacDC (e.g. filing with the IRS to maintain our non-profit status).

	=== Secretary's Report ===		=== Secretary's Report ===
			* Member cleanup will be happening this coming Saturday with Don Jones. And we have a new spring cleaning part II scheduled for March 21st

	=== Director-at-Large Reports ===		=== Director-at-Large Reports ===
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	== Audit Committee Report ==		== Audit Committee Report ==
	Nobody bothered to form a committee so there's no report. All financial statements including receipts for all purchases are at the space, in the BOD locker, treasurer's folder. ~~The Dwolla statements include member names, the rest don't. -Enrique~~		Nobody bothered to form a committee so there's no report. All financial statements including receipts for all purchases are at the space, in the BOD locker, treasurer's folder.

	== Member Reports ==		== Member Reports ==

	== Old Business ==		== Old Business ==
	~~Rules of the Road - Code of Conduct Review~~		*We are still figuring out a time and list idea of things to talk about to Nehemia of NonStop Art (who just got a new job)
	*Please review the draft code of conduct at https://wiki.hacdc.org/index.php?title=Code_of_Conduct#DRAFT:_Code_of_Conduct_for_HacDC for discussion at the next member meeting in April		* Figuring out what we are going to do at USASEF: Louis' speaker hooked up to a theremin is one idea, possibly some additional visual elements to be added. We should email Avi about TOOOL and try to make lockpicking happen
	*This has been updated with input from other members and review of codes of conduct of other hackerspaces

	~~More space cleanup~~
	*Need to finish cleaning out back section of basemen
	*Mike Ritonia has agreed to install new lock on basement door
	*We ~~can use the dumpsters~~ out ~~front (within reason)~~
	*Ideas for basement - besides storage, could we organize a ~~workshop? Maybe metal or woodworking?~~

	~~Proposal for an intermediate membership type:~~
	*We have a discounted "starving hacker/student" and ~~a keyed, full membership; unlike other spaces, we do not have an intermediate membership~~
	*Typically, the intermediate membership level gives members limited storage, access to ~~'members wifi'~~ (~~we would have to set that up) and~~ a ~~few other perks (could work unsupervised in the basement, for example~~)
	*Do we ~~see value in this dues level, and what~~ are ~~the membership services that come with it?~~

	~~Discussion~~: ~~need~~ to ~~develop ROI of membership levels~~, possibly ~~create new benefits. Important~~ to ~~know how many members at what level right now~~. ~~It would be good~~ to ~~have an effort at the April 23rd event to sign up members or take donations.~~

	=== Bylaws Amendments ===		=== Bylaws Amendments ===

	== New Business ==		== New Business ==
	~~Business license expires~~ in June, ~~James will renew it.~~		*HARC Foxhunt coming up in the future (early April planning, event in June/July)
			* Free Market held at the church every third Saturday, would theyu want HacDC for electronics repair? Or other table operations? Or could we bring a 3D printer?

	== Board of Directors Elections ==		== Board of Directors Elections ==
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	Vice President: ''John stood for election unopposed.		Vice President: ''John stood for election unopposed.

	Treasurer: ''~~James~~ stood for election unopposed.		Treasurer: ''Matt stood for election unopposed

	Secretary: ''~~Dave~~ stood for election unopposed.		Secretary: ''Tayeb stood for election unopposed.

	At large seats: ''~~Ken~~ and ~~Kevin~~ stand for at large seats unopposed.		At large seats: ''Brian and Louis stand for at large seats unopposed.

	Karen moved, Kevin seconded a motion to elect the slate of board candidates in a single vote. Motion to elect the slate passed.		Karen moved, Kevin seconded a motion to elect the slate of board candidates in a single vote. Motion to elect the slate passed.

	== New Members ==		== New Members ==
			We have a new member! Chris

	== Adjournment ==		== Adjournment ==

Tark: Created page with "Category:Meeting Minutes {{TOCright}} == Purpose == From the HacDC Bylaws, Article III, Section 2: :''At the annual meeting, the voting members shall elect the Board of D..."

2020-06-16T18:26:07Z

Created page with "Category:Meeting Minutes {{TOCright}} == Purpose == From the HacDC Bylaws, Article III, Section 2: :''At the annual meeting, the voting members shall elect the Board of D..."

New page

[[Category:Meeting Minutes]] {{TOCright}}
== Purpose ==

From the HacDC Bylaws, Article III, Section 2:
:''At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.''

== Time and Location ==
Date: Tuesday, March 12
Location: HacDC

Meeting called to order at
Time: 7:10pm
By: Karen

== Participants ==

* Members Present:
** Karen
** Kevin
** Ken
** Tayeb
** John
** Brian Madonna
** Don Jones
** Matt

*Others Present:
** ITechGeek
** Chris

[[Quorum]] met?
Yes

== Approval of Previous Meeting's Minutes ==
Approved

== Recognition ==
* Louis -- Led a very successful round of All About Circuits sessions
* We have a new member (Chris)
* Bobby -- Has put a lot of effort into the laser cutter and it's paying off! We're almost there

== Director Reports ==

=== President's Report ===
Fundraising Activities - scheduled and proposed
*

=== Vice President's Report ===

=== Treasurer's Report ===

The cash flow spreadsheets should be visible to all present, and there are a couple of things I would like to point out. We continue to have a reserve of approximately $10,000, though this is decreasing because we are spending more money on rent per month than we are bringing in through membership dues. The costs for January were unusually high so look at those numbers with a grain of salt (we were charged for two months rent during that period due to the timing of check cashing, and we had additional one-time payments). The more important number for the future is the $1579/month rent that will continue to cost us in the longer term.

We currently have 21 members in good standing. Due to irregular payment schedules for some members this is not clear from the cash flow spreadsheet but the majority of our members pay through Paypal. Dwolla has recently closed down the service we were using for a handful of our member payments so we are no longer able to collect dues through their platform. We will need to modify the HacDC website to remove that offering and possibly look into other alternatives that have lower fees like Dwolla did (Paypal currently costs us about ~$40/month in fees).

We have not seen any large effects due to fundraising, though we have had a few individual donations that have helped us these last few months. However both donations were from people within HacDC so I don't think we are reaching a wider audience yet for our fundraising.

This is my last month as treasurer, I am resigning and not running again for next year since I have not been living in the DC area for a few months now. To whoever ends up in this board seat, I will reach out to discuss the best way to hand off the credentials and any other pressing financial matters for HacDC (e.g. filing with the IRS to maintain our non-profit status).

=== Secretary's Report ===

=== Director-at-Large Reports ===

==== Ken ====

==== Kevin ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project HAMRADIO ===

=== Project SEM ===

=== Project SUPPLIES ===

=== Project EXPANSION ===

== Audit Committee Report ==
Nobody bothered to form a committee so there's no report. All financial statements including receipts for all purchases are at the space, in the BOD locker, treasurer's folder. The Dwolla statements include member names, the rest don't. -Enrique

== Member Reports ==

== Old Business ==
Rules of the Road - Code of Conduct Review
*Please review the draft code of conduct at https://wiki.hacdc.org/index.php?title=Code_of_Conduct#DRAFT:_Code_of_Conduct_for_HacDC for discussion at the next member meeting in April
*This has been updated with input from other members and review of codes of conduct of other hackerspaces

More space cleanup
*Need to finish cleaning out back section of basemen
*Mike Ritonia has agreed to install new lock on basement door
*We can use the dumpsters out front (within reason)
*Ideas for basement - besides storage, could we organize a workshop? Maybe metal or woodworking?

Proposal for an intermediate membership type:
*We have a discounted "starving hacker/student" and a keyed, full membership; unlike other spaces, we do not have an intermediate membership
*Typically, the intermediate membership level gives members limited storage, access to 'members wifi' (we would have to set that up) and a few other perks (could work unsupervised in the basement, for example)
*Do we see value in this dues level, and what are the membership services that come with it?

Discussion: need to develop ROI of membership levels, possibly create new benefits. Important to know how many members at what level right now. It would be good to have an effort at the April 23rd event to sign up members or take donations.

=== Bylaws Amendments ===

== New Business ==
Business license expires in June, James will renew it.

== Board of Directors Elections ==
Results of the elections are as follows:

President: ''Karen stood for election unopposed.

Vice President: ''John stood for election unopposed.

Treasurer: ''James stood for election unopposed.

Secretary: ''Dave stood for election unopposed.

At large seats: ''Ken and Kevin stand for at large seats unopposed.

Karen moved, Kevin seconded a motion to elect the slate of board candidates in a single vote. Motion to elect the slate passed.

== New Members ==

== Adjournment ==

Adjourned at
Time: Change me