HacDC Wiki - User contributions [en]

Annual Meeting 2016

2016-02-05T03:07:23Z

Nskelsey: Added Audit Committee Agenda Item

[[Category:Meeting Minutes]] {{TOCright}}
== Purpose ==

From the HacDC Bylaws, Article III, Section 2:
:''At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.''

== Time and Location ==
February 9th, 2016 (postponed from January 23)

Meeting called to order at __ by __.

Members Present:
Others Present:
[[Quorum]] met?

== Approval of Previous Meeting's Minutes ==

== Recognition ==
* HacDC Members and Volunteers: This year we had a whole new board. We applied, appealed and were accepted as a Combined Federal Campaign charity, renewed our non-profit status with DC, fixed some years-old problems with our finances paperwork even after we lost our treasurer mid-year and had a horrible transition. We gained three sponsors this year: Lulzbot, Accelebrate and Newark element 14. We put up a microwave tower on the roof, the radio transceiver online and took a large-format laser cutter from design to operational project. Plus we significantly cleaned up the basement, moved much of the workshop down there, updated our inventory, moved the classroom to another suite and built custom shelving for it. On top of all those accomplishments, between 3D Thursdays, Amateur Radio and Microcontroller Mondays, HacDC has held about 100 free, public workshops in 2015. This doesn't include all the Radio Contests, Field Days and Licensing Exam Sessions, Capture The Flag, Web Scraping, SEM Workdays, the Intro Security Workshop, the Raspberry Jam, CNC Mill Class, Lockpicking, Virtual Reality Night, Table Top Gaming, our table at the Columbia Heights Farmers Market many Saturdays, and participation at the Greenbelt Maker Faire, the Silver Spring Maker Faire and nearly two full days at the National Maker Faire. So for all the hardships and frustrations we've had this year, thank you to everyone who makes HacDC awesome.

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
Ok, so I have been too hot under the collar about this lately, so I'll step back from leading the charge. Please give some thought to improving basement/shop policy.

HacDC has a lot of options right now, both in terms of equipment and goals.

=== Treasurer's Report ===

==== Project Awesome ====

=== Secretary's Report ===
(Will update before meeting)
* We have 34 members in good standing. Quorum is 9, majority 18 and two-thirds is 23.

=== Director-at-Large Reports ===

==== Phil ====

==== Don ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project HAMRADIO ===

=== Project SEM ===

=== Project SUPPLIES ===
Nothing to report.

=== Project EXPANSION ===
Nothing to report.

== Audit Committee Report ==
The Committee will update the members on progress thus far and discuss the plan forward.

== Member Reports ==
* Enrique. Hosted two Introduction to Linux nights. Attendance was very sparse though; maybe 7 people total. Also Kerbal Space Program. I've asked Brian about improving signage to direct people to HacDC from the St. Stephen's main entrance because I found one attendee pacing back and forth there looking for the address. Let's open the Newark stuff and take some photos!

== Old Business ==

=== Bylaws Amendment ===
* Proposed Amendment to Bylaws Article II, Section 6: Add "''For substantial cause, the Board of Directors may indefinitely suspend a member's access to the space by a 2/3 majority vote of the board. By voting at an official meeting with quorum, members may reinstate or suspend, access or membership, for any member whose access has been suspended by the board. The board may suspend the access of no more than two members per month via this procedure. Access to the space may not be re-suspended by the Board of Directors for the same actions or incidents. Explanation of such suspensions must be submitted electronically to all members."'' (This proposed bylaws amendment must be signed by 3/4ths of all members before it is adopted)

=== Restrict Workshop and Tool Access===
* Approve a ''non-binding resolution'' that access to the workshop in the basement should be restricted to HacDC members who have undergone a safety briefing and use of certain tools (CNC Mill, Lathe, PCB Etch Supplies, OTR) restricted to members authorized by an approved custodian of each tool (to be determined).

===Reimbursements ===
* Approve reimbursement of $95.14 to Enrique for purchase of an 8' step ladder for basement use. (replaced 8' wooden ladder)
* Approve $2,000 for fully recomissioning the OpticalTableRobot.
* Approve $500 for an off-the-shelf throw-away eBay laser cutter.

=== Membership Dues Waiver for EdTechDMV / Representative ===
* Old problem, new example: An outside organization wants to use HacDC facilities during business hours. The organization is EdTechDMV, an educational non-profit organization, wants to offer IT workshops and computer training classes in HacDC's classroom. The two examples are an upcoming workshop the evening of February 17th, and computer training classes during 9-5 hours they want to offer this summer. Are these events something HacDC wants to facilitate/host? What are the pros and cons? If we do, how would we give EdTechDMV access to the classroom when members are not available?

== New Business ==
* Invited speakers. The Amateur Radio club finds and hosts invited speakers monthly and I think that's something HacDC could do even more often. What topics are we interested in hearing about? Off the top of my head: quantum computing, and something a bit more social like epistemology online.

== Board of Directors Elections ==
Results of the elections are as follows:
=== President ===
=== Vice-President ===
=== Treasurer ===
=== Secretary ===
=== At-Large Directors (two) ===

== New Members ==

== Adjournment ==
Adjourned at _____ by ___.

Category:Project Awesome

2015-11-18T00:23:52Z

Nskelsey: Suspending inactive projects

[[Category:Projects]]
'''Project Awesome''' is a way for HacDC members to fund projects and increase the awesomeness of the space. Any members can propose a project, and each member can vote on the projects they want to support. Each month, any funds beyond our expenses get divided among the active projects according to the member votes. Here is the [[Project_Awesome_Rules|full proposal]] (approved by the members at the [[Regular_Member_Meeting_2012_09_11|11 Sept 2012 meeting]]).

=== Voting for Projects ===
Each HacDC member gets one vote which can be divided among the active projects as desired. To vote, send an email to awesome@hacdc.org with instructions on how you would like your vote divided (e.g. "100% to PROJECT_A" or "50% each to PROJECT_B and PROJECT_C".) Your vote will stay in force until changed.

=== Supporting Projects ===
If you would like to support one of the Project Awesome projects with an additional donation, just send funds to HacDC (using PayPal, Dwolla, or a paper check) and include the project code as a comment. The money will be earmarked for use in the project you have selected!

=== Project List ===
Members of HacDC can vote to support one of these projects by sending an email with the project code to 'awesome@hacdc.org'.
{| class="wikitable"
!colspan="6"|Project Awesome Projects
|-
| '''Code'''
| '''Contact'''
| '''Email'''
| '''Status'''
| '''Link'''
| '''Summary'''
{{PA_Summary|LASER|Dan Barlow|dan.r.barlow at gmail.com|Suspended|[[PA_LaserCutter]]|Buy, set up, and run a laser cutter for the space}}
{{PA_Summary|BYZANTIUM|Ben Mendis|dragonwisard at gmail.com|Suspended|http://www.project-byzantium.org|Build a rapidly deployable mesh network}}
{{PA_Summary|KITBUILD|Alberto Gaitán|alberto.gaitan at gmail.com|Suspended|[[PA_KitBuild]]|Buy tools and kits for electronic kit-building workshops}}
{{PA_Summary|SUPPLIES|mirage335|spamfreemirage335 at gmail.com|Active|[[:Category:PA_SUPPLIES]]| Repair equipment. Maintain consumables, office supplies, spare parts, and other items routinely needed or sold at HacDC}}
{{PA_Summary|EXPANSION|mirage335|spamfreemirage335 at gmail.com|Active|[[:Category:PA_EXPANSION]]| Buy and/or build tools and equipment, with focus on rapid expansion of HacDC capabilities. Expansion categories include without exception, manufacturing, electronics, optics, particle physics, semiconductor fabrication, and biohacking.}}
{{PA_Summary|SPACECAM|Kevin Johnson|kevin at artetechnica dot com|Canceled|[[Project_SPACECAM]]| Purchase webcams to broadcast space activities on Ustream/website.}}
{{PA_Summary|HAMRADIO|Lee Ciereszko|n4tcw at yahoo.com|Suspended||Fund the maintenance, expansion of capabilities, and enhancement of the Amateur Radio Station (desk in the SW corner of the classroom and antennas on the roof). Also to accept external donations.}}


|}

Regular Member Meeting 2015 11 10

2015-11-11T22:19:11Z

Nskelsey: /* Time and Location */ More details

[[Category:Meeting Minutes]] {{TOCright}}

== Time and Location ==
:Date 11/10/15
:Called to order at 8:20 pm by Julia
:Members present: Tom I., Phil S., Julia L., Dan B., Mirage, Bobby B., Enrique C. and Nick S.
:Members remote: ubuntourist, mchelen, hunterkll and sitwon
:Others present: Grenville, Alex
:[[Quorum]]
:: Quorum met? Yes, 10

== Approval of Previous Meeting's Minutes ==

== Recognition ==
* ITechGeek - Crucial help diagnosing new core router configuration, restoring internet connectivity for the entire building's complex network.
* Bobby, Julia, others. - Lots of help finishing construction around the space. The electronics workstation and shelf reinforcement looks amazing.

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
Church Core Router went down for a day due to a couple hardware failures. Replaced after many hours of work. Many, many thanks to ITechGeek for providing vital information, testing, configuration, and advice. Without his peer review, guidance, and historical perspective, we would not have this working now.

In other news, continuing to colloborate with Makersmiths. Having access to both their and HacDC's tools will quickly go a long way to commissioning everything at both spaces. Have also learned some tricks from the members there, such as endmills with reduced cooling/lubrication requirements.

Our recent experience keeping up with our service-level-agreement in our lease provides a graphic example of the inevitable costs of unattractive elements at the space. Without Julia's help, 20-22 hour days over the weekend were barely sufficient to restore most functionality in time. Had the core router failure occurred mid-week, or I been unavailable, we would have an expensive, public catastrophe on our hands. Further, the actions of one member have had some noticeable cost. Doing better is possible, and pays for itself.

Time to get serious. While some of the concerns that have been raised toward that approach are completely understandable, a safe space with reasonable rules is a well proven model for success, and should be a desirable goal.

=== Treasurer's Report ===
* Current Paypal balance: $2352.10

* Dwolla ballance: $2565.00

* BBT Balance: $1747.60

* Bitcoin:

Rent check for Oct, Nov, and part of Dec has cleared.

Paypal income from dues for sept: $750.
Dwolla income from dues for sept: $750.

Donations: $170

Mirage's reimbursements have not been paid out.

=== Secretary's Report ===
* Unfortunately HacDC didn't attend the CFC fundraising / advertising event at NRL that we were invited to. It was pushed back due to weather with two days notice and the members who had volunteered to do it could not change their plans. Attendees had to be cleared two weeks in advance, so no substitutions were possible.

* The check from EventBrite for the lockpicks is MIA; it was for $400. I've contacted EventBrite about the issue. They still haven't replied.

* The Trash pile is huge and the Outgoing pile has several bulky items also. I can't haul all this stuff myself, not even close. Note that we have a policy of compensating a member up to $60 for taking care of the Trash pile. We should consider doing that this month.

* Newark / Element 14 wants a wishlist of equipment we would accept as a sponsorship. I'm not sure who wants what. The current working wishlist is here: http://wiki.hacdc.org/index.php/Category:NewarkElement14_Wishlist

* The bitcoin wallet has something close to $75 in it, FYI. I'll try to transfer this account to the treasurer.

* I'll reiterate that we need more members involved in running the space. We need to run events, teach classes, raise funds, advertise stuff and do longer-term things like revisit our bylaws, clean up the wiki and have a decent inventory. If a 'committee' or 'working group' designation and structure is useful, fine. If the board of directors is expected to do all that and deal with unexpected problems as they come up, some stuff will never get done.

=== Director-at-Large Reports ===

==== Don ====

==== Phil ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project SUPPLIES ===
No expenditures.

=== Project EXPANSION ===
No expenditures.

=== Project HAMRADIO ===

== Member Reports ==
=== mirage335 ===
Taz_Mega is now an operational CNC mill.

=== Enrique ===
* Hosted an Email Encryption Workshop with help from Nick, Ben, Tom and others.
* Collaborating with High School Tech meetup organizer to host an event at HacDC November 18. Possibly more to come.
* Began labeling the basement shelves (top right shelf being A1 through A6, for example) so we can make an inventory and fix where things ought to be.
* Brought in some equipment on loan to HacDC (labeled as mine): Pyrometer, Sound level (decibel) meter, 30 gram digital scale and a 30kg hang-style digital scale also useful for tensile strength tests as mirage pointed out. They are in my storage area in the basement, I think shelf B1. Use'em but leave the labels on and put them back.
* Ordered a ($3) USB-to-ParallelPort adapter so we can have a reliable laser printer in the classroom instead of two or three non-working inkjets.
* I started a measley attempt at an inventory by shelf, at least of things that don't move often, in the basement.
* Helped Julia and volunteer Matt rearrange some basement tools and shelving.
* Cleaned up a bunch of shit in the basement. Cleaning would be easier with a smooth floor. Tiles, Vinyl, Paint, something. Screwed in the missing light bulbs. (One. It takes one of me to do that).

== Old Business ==

== New Business ==
* Proposal: Allocate up to $500 for improved flooring in the basement front room. Our access to the basement is from the outdoors so dirt gets tracked in all the time. It occasionally floods, which brings in more grime and spreads it around. The current floor is rough cement which is difficult to sweep, mop or generally keep clean and doesn't make for a very good workshop area. I propose we allocate $500 from the general fund to purchase and install improved workshop flooring. We do have to sort out and/or address the flooding at the same time. This price range is for vinyl flooring but we could just paint it (like garage or shop floor paint) as long as the occasional water doesn't ruin it.'''This proposal was approved by majority vote.'''

* Proposal: Allow the HacDC BoD to take and accept a bid from a certified pest control company to perform bed bug remediation, especially chemical spraying, in the classroom and basement/shop areas of HacDC.'''This proposal was approved by majority vote.'''

* Selection of Audit Committee Members: According to Article VI of the bylaws, the members shall nominate a committee of three members to audit the business of the corporation. Three members are seeking to form a committee. (Sumter, Nick, Bill nominated)

* Bylaws Amendment
"For substantial cause, the Board of Directors may indefinitely
suspend a member's access to the space by a 2/3 majority vote of the
board. By voting at an official meeting with quorum, members may
reinstate or suspend, access or membership, for any member whose access
has been suspended by the board. The board may suspend the access of no more than
two members per month via this procedure. Access to the space may not be
re-suspended by the Board of Directors for the same
actions or incidents. Explanation of such suspensions must be submitted electronically
to all members."

Actually passing this will subsequently require obtaining signatures from 3/4ths of the members.

== New Members ==

- Grenville
- Alex Kuck

== Adjournment ==
Adjourned by Julia at sometime after 10pm.

Regular Member Meeting 2015 11 10

2015-11-11T18:33:32Z

Nskelsey: /* New Business */ Adding names to audit committee

[[Category:Meeting Minutes]] {{TOCright}}

== Time and Location ==
:Date
:Called to order at 8:20 pm by Julia
:Members present: Tom, Phil, Julia, Dan, Mirage, Bobby, and Nick
:Members remote: ubuntourist, Dumpster Diver, Hunter and sitown
:Others present: Alex
:[[Quorum]]
:: Quorum met?
Yes

== Approval of Previous Meeting's Minutes ==

== Recognition ==
* ITechGeek - Crucial help diagnosing new core router configuration, restoring internet connectivity for the entire building's complex network.
* Bobby, Julia, others. - Lots of help finishing construction around the space. The electronics workstation and shelf reinforcement looks amazing.

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
Church Core Router went down for a day due to a couple hardware failures. Replaced after many hours of work. Many, many thanks to ITechGeek for providing vital information, testing, configuration, and advice. Without his peer review, guidance, and historical perspective, we would not have this working now.

In other news, continuing to colloborate with Makersmiths. Having access to both their and HacDC's tools will quickly go a long way to commissioning everything at both spaces. Have also learned some tricks from the members there, such as endmills with reduced cooling/lubrication requirements.

Our recent experience keeping up with our service-level-agreement in our lease provides a graphic example of the inevitable costs of unattractive elements at the space. Without Julia's help, 20-22 hour days over the weekend were barely sufficient to restore most functionality in time. Had the core router failure occurred mid-week, or I been unavailable, we would have an expensive, public catastrophe on our hands. Further, the actions of one member have had some noticeable cost. Doing better is possible, and pays for itself.

Time to get serious. While some of the concerns that have been raised toward that approach are completely understandable, a safe space with reasonable rules is a well proven model for success, and should be a desirable goal.

=== Treasurer's Report ===
* Current Paypal balance: $2352.10

* Dwolla ballance: $2565.00

* BBT Balance: $1747.60

* Bitcoin:

Rent check for Oct, Nov, and part of Dec has cleared.

Paypal income from dues for sept: $750.
Dwolla income from dues for sept: $750.

Donations: $170

Mirage's reimbursements have not been paid out.

=== Secretary's Report ===
* Unfortunately HacDC didn't attend the CFC fundraising / advertising event at NRL that we were invited to. It was pushed back due to weather with two days notice and the members who had volunteered to do it could not change their plans. Attendees had to be cleared two weeks in advance, so no substitutions were possible.

* The check from EventBrite for the lockpicks is MIA; it was for $400. I've contacted EventBrite about the issue. They still haven't replied.

* The Trash pile is huge and the Outgoing pile has several bulky items also. I can't haul all this stuff myself, not even close. Note that we have a policy of compensating a member up to $60 for taking care of the Trash pile. We should consider doing that this month.

* Newark / Element 14 wants a wishlist of equipment we would accept as a sponsorship. I'm not sure who wants what. The current working wishlist is here: http://wiki.hacdc.org/index.php/Category:NewarkElement14_Wishlist

* The bitcoin wallet has something close to $75 in it, FYI. I'll try to transfer this account to the treasurer.

* I'll reiterate that we need more members involved in running the space. We need to run events, teach classes, raise funds, advertise stuff and do longer-term things like revisit our bylaws, clean up the wiki and have a decent inventory. If a 'committee' or 'working group' designation and structure is useful, fine. If the board of directors is expected to do all that and deal with unexpected problems as they come up, some stuff will never get done.

=== Director-at-Large Reports ===

==== Don ====

==== Phil ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project SUPPLIES ===
No expenditures.

=== Project EXPANSION ===
No expenditures.

=== Project HAMRADIO ===

== Member Reports ==
=== mirage335 ===
Taz_Mega is now an operational CNC mill.

=== Enrique ===
* Hosted an Email Encryption Workshop with help from Nick, Ben, Tom and others.
* Collaborating with High School Tech meetup organizer to host an event at HacDC November 18. Possibly more to come.
* Began labeling the basement shelves (top right shelf being A1 through A6, for example) so we can make an inventory and fix where things ought to be.
* Brought in some equipment on loan to HacDC (labeled as mine): Pyrometer, Sound level (decibel) meter, 30 gram digital scale and a 30kg hang-style digital scale also useful for tensile strength tests as mirage pointed out. They are in my storage area in the basement, I think shelf B1. Use'em but leave the labels on and put them back.
* Ordered a ($3) USB-to-ParallelPort adapter so we can have a reliable laser printer in the classroom instead of two or three non-working inkjets.
* I started a measley attempt at an inventory by shelf, at least of things that don't move often, in the basement.
* Helped Julia and volunteer Matt rearrange some basement tools and shelving.
* Cleaned up a bunch of shit in the basement. Cleaning would be easier with a smooth floor. Tiles, Vinyl, Paint, something. Screwed in the missing light bulbs. (One. It takes one of me to do that).

== Old Business ==

== New Business ==
* Proposal: Allocate up to $500 for improved flooring in the basement front room. Our access to the basement is from the outdoors so dirt gets tracked in all the time. It occasionally floods, which brings in more grime and spreads it around. The current floor is rough cement which is difficult to sweep, mop or generally keep clean and doesn't make for a very good workshop area. I propose we allocate $500 from the general fund to purchase and install improved workshop flooring. We do have to sort out and/or address the flooding at the same time. This price range is for vinyl flooring but we could just paint it (like garage or shop floor paint) as long as the occasional water doesn't ruin it.

* Proposal: Allow the HacDC BoD to take and accept a bid from a certified pest control company to perform bed bug remediation, especially chemical spraying, in the classroom and basement/shop areas of HacDC.

* Selection of Audit Committee Members: According to Article VI of the bylaws, the members shall nominate a committee of three members to audit the business of the corporation. Three members are seeking to form a committee. (Sumter, Nick, Bill nominated)

* Bylaws Amendment
"For substantial cause, the Board of Directors may indefinitely
suspend a member's access to the space by a 2/3 majority vote of the
board. By voting at an official meeting with quorum, members may
reinstate or suspend, access or membership, for any member whose access
has been suspended by the board. The board may suspend the access of no more than
two members per month via this procedure. Access to the space may not be
re-suspended by the Board of Directors for the same
actions or incidents. Explanation of such suspensions must be submitted electronically
to all members."

Actually passing this will subsequently require obtaining signatures from 3/4ths of the members.

== New Members ==

- Grenville
- Alex Kuck

== Adjournment ==
Adjourned by at xxx by xxx

Regular Member Meeting 2015 11 10

2015-11-11T03:33:54Z

Nskelsey: /* New Members */ Two new members

[[Category:Meeting Minutes]] {{TOCright}}

== Time and Location ==
:Date
:Called to order at 8:20 pm by Julia
:Members present: Tom, Phil, Julia, Dan, Mirage, Bobby, and Nick
:Members remote: ubuntourist, Dumpster Diver, Hunter and sitown
:Others present: Alex
:[[Quorum]]
:: Quorum met?
Yes

== Approval of Previous Meeting's Minutes ==

== Recognition ==
* ITechGeek - Crucial help diagnosing new core router configuration, restoring internet connectivity for the entire building's complex network.
* Bobby, Julia, others. - Lots of help finishing construction around the space. The electronics workstation and shelf reinforcement looks amazing.

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
Church Core Router went down for a day due to a couple hardware failures. Replaced after many hours of work. Many, many thanks to ITechGeek for providing vital information, testing, configuration, and advice. Without his peer review, guidance, and historical perspective, we would not have this working now.

In other news, continuing to colloborate with Makersmiths. Having access to both their and HacDC's tools will quickly go a long way to commissioning everything at both spaces. Have also learned some tricks from the members there, such as endmills with reduced cooling/lubrication requirements.

Our recent experience keeping up with our service-level-agreement in our lease provides a graphic example of the inevitable costs of unattractive elements at the space. Without Julia's help, 20-22 hour days over the weekend were barely sufficient to restore most functionality in time. Had the core router failure occurred mid-week, or I been unavailable, we would have an expensive, public catastrophe on our hands. Further, the actions of one member have had some noticeable cost. Doing better is possible, and pays for itself.

Time to get serious. While some of the concerns that have been raised toward that approach are completely understandable, a safe space with reasonable rules is a well proven model for success, and should be a desirable goal.

=== Treasurer's Report ===
* Current Paypal balance: $2352.10

* Dwolla ballance: $2565.00

* BBT Balance: $1747.60

* Bitcoin:

Rent check for Oct, Nov, and part of Dec has cleared.

Paypal income from dues for sept: $750.
Dwolla income from dues for sept: $750.

Donations: $170

Mirage's reimbursements have not been paid out.

=== Secretary's Report ===
* Unfortunately HacDC didn't attend the CFC fundraising / advertising event at NRL that we were invited to. It was pushed back due to weather with two days notice and the members who had volunteered to do it could not change their plans. Attendees had to be cleared two weeks in advance, so no substitutions were possible.

* The check from EventBrite for the lockpicks is MIA; it was for $400. I've contacted EventBrite about the issue. They still haven't replied.

* The Trash pile is huge and the Outgoing pile has several bulky items also. I can't haul all this stuff myself, not even close. Note that we have a policy of compensating a member up to $60 for taking care of the Trash pile. We should consider doing that this month.

* Newark / Element 14 wants a wishlist of equipment we would accept as a sponsorship. I'm not sure who wants what. The current working wishlist is here: http://wiki.hacdc.org/index.php/Category:NewarkElement14_Wishlist

* The bitcoin wallet has something close to $75 in it, FYI. I'll try to transfer this account to the treasurer.

* I'll reiterate that we need more members involved in running the space. We need to run events, teach classes, raise funds, advertise stuff and do longer-term things like revisit our bylaws, clean up the wiki and have a decent inventory. If a 'committee' or 'working group' designation and structure is useful, fine. If the board of directors is expected to do all that and deal with unexpected problems as they come up, some stuff will never get done.

=== Director-at-Large Reports ===

==== Don ====

==== Phil ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project SUPPLIES ===
No expenditures.

=== Project EXPANSION ===
No expenditures.

=== Project HAMRADIO ===

== Member Reports ==
=== mirage335 ===
Taz_Mega is now an operational CNC mill.

=== Enrique ===
* Hosted an Email Encryption Workshop with help from Nick, Ben, Tom and others.
* Collaborating with High School Tech meetup organizer to host an event at HacDC November 18. Possibly more to come.
* Began labeling the basement shelves (top right shelf being A1 through A6, for example) so we can make an inventory and fix where things ought to be.
* Brought in some equipment on loan to HacDC (labeled as mine): Pyrometer, Sound level (decibel) meter, 30 gram digital scale and a 30kg hang-style digital scale also useful for tensile strength tests as mirage pointed out. They are in my storage area in the basement, I think shelf B1. Use'em but leave the labels on and put them back.
* Ordered a ($3) USB-to-ParallelPort adapter so we can have a reliable laser printer in the classroom instead of two or three non-working inkjets.
* I started a measley attempt at an inventory by shelf, at least of things that don't move often, in the basement.
* Helped Julia and volunteer Matt rearrange some basement tools and shelving.
* Cleaned up a bunch of shit in the basement. Cleaning would be easier with a smooth floor. Tiles, Vinyl, Paint, something. Screwed in the missing light bulbs. (One. It takes one of me to do that).

== Old Business ==

== New Business ==
* Proposal: Allocate up to $500 for improved flooring in the basement front room. Our access to the basement is from the outdoors so dirt gets tracked in all the time. It occasionally floods, which brings in more grime and spreads it around. The current floor is rough cement which is difficult to sweep, mop or generally keep clean and doesn't make for a very good workshop area. I propose we allocate $500 from the general fund to purchase and install improved workshop flooring. We do have to sort out and/or address the flooding at the same time. This price range is for vinyl flooring but we could just paint it (like garage or shop floor paint) as long as the occasional water doesn't ruin it.

* Proposal: Allow the HacDC BoD to take and accept a bid from a certified pest control company to perform bed bug remediation, especially chemical spraying, in the classroom and basement/shop areas of HacDC.

* Selection of Audit Committee Members: According to Article VI of the bylaws, the members shall nominate a committee of three members to audit the business of the corporation. Three members are seeking to form a committee.

* Bylaws Amendment
"For substantial cause, the Board of Directors may indefinitely
suspend a member's access to the space by a 2/3 majority vote of the
board. By voting at an official meeting with quorum, members may
reinstate or suspend, access or membership, for any member whose access
has been suspended by the board. The board may suspend the access of no more than
two members per month via this procedure. Access to the space may not be
re-suspended by the Board of Directors for the same
actions or incidents. Explanation of such suspensions must be submitted electronically
to all members."

Actually passing this will subsequently require obtaining signatures from 3/4ths of the members.

== New Members ==

- Grenville
- Alex Kuck

== Adjournment ==
Adjourned by at xxx by xxx

Regular Member Meeting 2015 11 10

2015-11-11T03:16:49Z

Nskelsey: /* New Business */ Language tweaks

[[Category:Meeting Minutes]] {{TOCright}}

== Time and Location ==
:Date
:Called to order at 8:20 pm by Julia
:Members present: Tom, Phil, Julia, Dan, Mirage, Bobby, and Nick
:Members remote: ubuntourist, Dumpster Diver, Hunter and sitown
:Others present: Alex
:[[Quorum]]
:: Quorum met?
Yes

== Approval of Previous Meeting's Minutes ==

== Recognition ==
* ITechGeek - Crucial help diagnosing new core router configuration, restoring internet connectivity for the entire building's complex network.
* Bobby, Julia, others. - Lots of help finishing construction around the space. The electronics workstation and shelf reinforcement looks amazing.

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
Church Core Router went down for a day due to a couple hardware failures. Replaced after many hours of work. Many, many thanks to ITechGeek for providing vital information, testing, configuration, and advice. Without his peer review, guidance, and historical perspective, we would not have this working now.

In other news, continuing to colloborate with Makersmiths. Having access to both their and HacDC's tools will quickly go a long way to commissioning everything at both spaces. Have also learned some tricks from the members there, such as endmills with reduced cooling/lubrication requirements.

Our recent experience keeping up with our service-level-agreement in our lease provides a graphic example of the inevitable costs of unattractive elements at the space. Without Julia's help, 20-22 hour days over the weekend were barely sufficient to restore most functionality in time. Had the core router failure occurred mid-week, or I been unavailable, we would have an expensive, public catastrophe on our hands. Further, the actions of one member have had some noticeable cost. Doing better is possible, and pays for itself.

Time to get serious. While some of the concerns that have been raised toward that approach are completely understandable, a safe space with reasonable rules is a well proven model for success, and should be a desirable goal.

=== Treasurer's Report ===
* Current Paypal balance: $2352.10

* Dwolla ballance: $2565.00

* BBT Balance: $1747.60

* Bitcoin:

Rent check for Oct, Nov, and part of Dec has cleared.

Paypal income from dues for sept: $750.
Dwolla income from dues for sept: $750.

Donations: $170

Mirage's reimbursements have not been paid out.

=== Secretary's Report ===
* Unfortunately HacDC didn't attend the CFC fundraising / advertising event at NRL that we were invited to. It was pushed back due to weather with two days notice and the members who had volunteered to do it could not change their plans. Attendees had to be cleared two weeks in advance, so no substitutions were possible.

* The check from EventBrite for the lockpicks is MIA; it was for $400. I've contacted EventBrite about the issue. They still haven't replied.

* The Trash pile is huge and the Outgoing pile has several bulky items also. I can't haul all this stuff myself, not even close. Note that we have a policy of compensating a member up to $60 for taking care of the Trash pile. We should consider doing that this month.

* Newark / Element 14 wants a wishlist of equipment we would accept as a sponsorship. I'm not sure who wants what. The current working wishlist is here: http://wiki.hacdc.org/index.php/Category:NewarkElement14_Wishlist

* The bitcoin wallet has something close to $75 in it, FYI. I'll try to transfer this account to the treasurer.

* I'll reiterate that we need more members involved in running the space. We need to run events, teach classes, raise funds, advertise stuff and do longer-term things like revisit our bylaws, clean up the wiki and have a decent inventory. If a 'committee' or 'working group' designation and structure is useful, fine. If the board of directors is expected to do all that and deal with unexpected problems as they come up, some stuff will never get done.

=== Director-at-Large Reports ===

==== Don ====

==== Phil ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project SUPPLIES ===
No expenditures.

=== Project EXPANSION ===
No expenditures.

=== Project HAMRADIO ===

== Member Reports ==
=== mirage335 ===
Taz_Mega is now an operational CNC mill.

=== Enrique ===
* Hosted an Email Encryption Workshop with help from Nick, Ben, Tom and others.
* Collaborating with High School Tech meetup organizer to host an event at HacDC November 18. Possibly more to come.
* Began labeling the basement shelves (top right shelf being A1 through A6, for example) so we can make an inventory and fix where things ought to be.
* Brought in some equipment on loan to HacDC (labeled as mine): Pyrometer, Sound level (decibel) meter, 30 gram digital scale and a 30kg hang-style digital scale also useful for tensile strength tests as mirage pointed out. They are in my storage area in the basement, I think shelf B1. Use'em but leave the labels on and put them back.
* Ordered a ($3) USB-to-ParallelPort adapter so we can have a reliable laser printer in the classroom instead of two or three non-working inkjets.
* I started a measley attempt at an inventory by shelf, at least of things that don't move often, in the basement.
* Helped Julia and volunteer Matt rearrange some basement tools and shelving.
* Cleaned up a bunch of shit in the basement. Cleaning would be easier with a smooth floor. Tiles, Vinyl, Paint, something. Screwed in the missing light bulbs. (One. It takes one of me to do that).

== Old Business ==

== New Business ==
* Proposal: Allocate up to $500 for improved flooring in the basement front room. Our access to the basement is from the outdoors so dirt gets tracked in all the time. It occasionally floods, which brings in more grime and spreads it around. The current floor is rough cement which is difficult to sweep, mop or generally keep clean and doesn't make for a very good workshop area. I propose we allocate $500 from the general fund to purchase and install improved workshop flooring. We do have to sort out and/or address the flooding at the same time. This price range is for vinyl flooring but we could just paint it (like garage or shop floor paint) as long as the occasional water doesn't ruin it.

* Proposal: Allow the HacDC BoD to take and accept a bid from a certified pest control company to perform bed bug remediation, especially chemical spraying, in the classroom and basement/shop areas of HacDC.

* Selection of Audit Committee Members: According to Article VI of the bylaws, the members shall nominate a committee of three members to audit the business of the corporation. Three members are seeking to form a committee.

* Bylaws Amendment
"For substantial cause, the Board of Directors may indefinitely
suspend a member's access to the space by a 2/3 majority vote of the
board. By voting at an official meeting with quorum, members may
reinstate or suspend, access or membership, for any member whose access
has been suspended by the board. The board may suspend the access of no more than
two members per month via this procedure. Access to the space may not be
re-suspended by the Board of Directors for the same
actions or incidents. Explanation of such suspensions must be submitted electronically
to all members."

Actually passing this will subsequently require obtaining signatures from 3/4ths of the members.

== New Members ==

== Adjournment ==
Adjourned by at xxx by xxx

Regular Member Meeting 2015 11 10

2015-11-11T03:07:10Z

Nskelsey: /* New Business */ changed scope

[[Category:Meeting Minutes]] {{TOCright}}

== Time and Location ==
:Date
:Called to order at 8:20 pm by Julia
:Members present: Tom, Phil, Julia, Dan, Mirage, Bobby, and Nick
:Members remote: ubuntourist, Dumpster Diver, Hunter and sitown
:Others present: Alex
:[[Quorum]]
:: Quorum met?
Yes

== Approval of Previous Meeting's Minutes ==

== Recognition ==
* ITechGeek - Crucial help diagnosing new core router configuration, restoring internet connectivity for the entire building's complex network.
* Bobby, Julia, others. - Lots of help finishing construction around the space. The electronics workstation and shelf reinforcement looks amazing.

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
Church Core Router went down for a day due to a couple hardware failures. Replaced after many hours of work. Many, many thanks to ITechGeek for providing vital information, testing, configuration, and advice. Without his peer review, guidance, and historical perspective, we would not have this working now.

In other news, continuing to colloborate with Makersmiths. Having access to both their and HacDC's tools will quickly go a long way to commissioning everything at both spaces. Have also learned some tricks from the members there, such as endmills with reduced cooling/lubrication requirements.

Our recent experience keeping up with our service-level-agreement in our lease provides a graphic example of the inevitable costs of unattractive elements at the space. Without Julia's help, 20-22 hour days over the weekend were barely sufficient to restore most functionality in time. Had the core router failure occurred mid-week, or I been unavailable, we would have an expensive, public catastrophe on our hands. Further, the actions of one member have had some noticeable cost. Doing better is possible, and pays for itself.

Time to get serious. While some of the concerns that have been raised toward that approach are completely understandable, a safe space with reasonable rules is a well proven model for success, and should be a desirable goal.

=== Treasurer's Report ===
* Current Paypal balance: $2352.10

* Dwolla ballance: $2565.00

* BBT Balance: $1747.60

* Bitcoin:

Rent check for Oct, Nov, and part of Dec has cleared.

Paypal income from dues for sept: $750.
Dwolla income from dues for sept: $750.

Donations: $170

Mirage's reimbursements have not been paid out.

=== Secretary's Report ===
* Unfortunately HacDC didn't attend the CFC fundraising / advertising event at NRL that we were invited to. It was pushed back due to weather with two days notice and the members who had volunteered to do it could not change their plans. Attendees had to be cleared two weeks in advance, so no substitutions were possible.

* The check from EventBrite for the lockpicks is MIA; it was for $400. I've contacted EventBrite about the issue. They still haven't replied.

* The Trash pile is huge and the Outgoing pile has several bulky items also. I can't haul all this stuff myself, not even close. Note that we have a policy of compensating a member up to $60 for taking care of the Trash pile. We should consider doing that this month.

* Newark / Element 14 wants a wishlist of equipment we would accept as a sponsorship. I'm not sure who wants what. The current working wishlist is here: http://wiki.hacdc.org/index.php/Category:NewarkElement14_Wishlist

* The bitcoin wallet has something close to $75 in it, FYI. I'll try to transfer this account to the treasurer.

* I'll reiterate that we need more members involved in running the space. We need to run events, teach classes, raise funds, advertise stuff and do longer-term things like revisit our bylaws, clean up the wiki and have a decent inventory. If a 'committee' or 'working group' designation and structure is useful, fine. If the board of directors is expected to do all that and deal with unexpected problems as they come up, some stuff will never get done.

=== Director-at-Large Reports ===

==== Don ====

==== Phil ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project SUPPLIES ===
No expenditures.

=== Project EXPANSION ===
No expenditures.

=== Project HAMRADIO ===

== Member Reports ==
=== mirage335 ===
Taz_Mega is now an operational CNC mill.

=== Enrique ===
* Hosted an Email Encryption Workshop with help from Nick, Ben, Tom and others.
* Collaborating with High School Tech meetup organizer to host an event at HacDC November 18. Possibly more to come.
* Began labeling the basement shelves (top right shelf being A1 through A6, for example) so we can make an inventory and fix where things ought to be.
* Brought in some equipment on loan to HacDC (labeled as mine): Pyrometer, Sound level (decibel) meter, 30 gram digital scale and a 30kg hang-style digital scale also useful for tensile strength tests as mirage pointed out. They are in my storage area in the basement, I think shelf B1. Use'em but leave the labels on and put them back.
* Ordered a ($3) USB-to-ParallelPort adapter so we can have a reliable laser printer in the classroom instead of two or three non-working inkjets.
* I started a measley attempt at an inventory by shelf, at least of things that don't move often, in the basement.
* Helped Julia and volunteer Matt rearrange some basement tools and shelving.
* Cleaned up a bunch of shit in the basement. Cleaning would be easier with a smooth floor. Tiles, Vinyl, Paint, something. Screwed in the missing light bulbs. (One. It takes one of me to do that).

== Old Business ==

== New Business ==
* Proposal: Allocate up to $500 for improved flooring in the basement front room. Our access to the basement is from the outdoors so dirt gets tracked in all the time. It occasionally floods, which brings in more grime and spreads it around. The current floor is rough cement which is difficult to sweep, mop or generally keep clean and doesn't make for a very good workshop area. I propose we allocate $500 from the general fund to purchase and install improved workshop flooring. We do have to sort out and/or address the flooding at the same time. This price range is for vinyl flooring but we could just paint it (like garage or shop floor paint) as long as the occasional water doesn't ruin it.

* Proposal: Allow the HacDC BoD to take and accept a bid from a certified pest control company to perform bed bug remediation, especially chemical spraying, in the classroom and basement/shop areas of HacDC.

* Selection of Audit Committee Members: According to Article VI of the bylaws, the members shall nominate a committee of three members to audit the business of the corporation. Three members are seeking to form a committee.

* Bylaws Amendment
"For substantial cause, the Board of Directors may
suspend a member's access to the space by a 2/3 majority vote of the
board. By voting at an official meeting with quorum, members may
reinstate or suspend, access or membership, for any member whose access
has been denied by the board. The board may indefinitely suspend the access of only
two members per month via this procedure. Access to the space may not be
re-suspended by the Board of Directors for the same
actions or incidents. Notice of such suspensions must be submitted electronically
to all members."

Actually passing this will subsequently require obtaining signatures from 3/4ths of the members.

== New Members ==

== Adjournment ==
Adjourned by at xxx by xxx

Regular Member Meeting 2015 11 10

2015-11-11T03:01:07Z

Nskelsey: /* New Business */ Tweaks to language of amendment

[[Category:Meeting Minutes]] {{TOCright}}

== Time and Location ==
:Date
:Called to order at 8:20 pm by Julia
:Members present: Tom, Phil, Julia, Dan, Mirage, Bobby, and Nick
:Members remote: ubuntourist, Dumpster Diver, Hunter and sitown
:Others present: Alex
:[[Quorum]]
:: Quorum met?
Yes

== Approval of Previous Meeting's Minutes ==

== Recognition ==
* ITechGeek - Crucial help diagnosing new core router configuration, restoring internet connectivity for the entire building's complex network.
* Bobby, Julia, others. - Lots of help finishing construction around the space. The electronics workstation and shelf reinforcement looks amazing.

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
Church Core Router went down for a day due to a couple hardware failures. Replaced after many hours of work. Many, many thanks to ITechGeek for providing vital information, testing, configuration, and advice. Without his peer review, guidance, and historical perspective, we would not have this working now.

In other news, continuing to colloborate with Makersmiths. Having access to both their and HacDC's tools will quickly go a long way to commissioning everything at both spaces. Have also learned some tricks from the members there, such as endmills with reduced cooling/lubrication requirements.

Our recent experience keeping up with our service-level-agreement in our lease provides a graphic example of the inevitable costs of unattractive elements at the space. Without Julia's help, 20-22 hour days over the weekend were barely sufficient to restore most functionality in time. Had the core router failure occurred mid-week, or I been unavailable, we would have an expensive, public catastrophe on our hands. Further, the actions of one member have had some noticeable cost. Doing better is possible, and pays for itself.

Time to get serious. While some of the concerns that have been raised toward that approach are completely understandable, a safe space with reasonable rules is a well proven model for success, and should be a desirable goal.

=== Treasurer's Report ===
* Current Paypal balance: $2352.10

* Dwolla ballance: $2565.00

* BBT Balance: $1747.60

* Bitcoin:

Rent check for Oct, Nov, and part of Dec has cleared.

Paypal income from dues for sept: $750.
Dwolla income from dues for sept: $750.

Donations: $170

Mirage's reimbursements have not been paid out.

=== Secretary's Report ===
* Unfortunately HacDC didn't attend the CFC fundraising / advertising event at NRL that we were invited to. It was pushed back due to weather with two days notice and the members who had volunteered to do it could not change their plans. Attendees had to be cleared two weeks in advance, so no substitutions were possible.

* The check from EventBrite for the lockpicks is MIA; it was for $400. I've contacted EventBrite about the issue. They still haven't replied.

* The Trash pile is huge and the Outgoing pile has several bulky items also. I can't haul all this stuff myself, not even close. Note that we have a policy of compensating a member up to $60 for taking care of the Trash pile. We should consider doing that this month.

* Newark / Element 14 wants a wishlist of equipment we would accept as a sponsorship. I'm not sure who wants what. The current working wishlist is here: http://wiki.hacdc.org/index.php/Category:NewarkElement14_Wishlist

* The bitcoin wallet has something close to $75 in it, FYI. I'll try to transfer this account to the treasurer.

* I'll reiterate that we need more members involved in running the space. We need to run events, teach classes, raise funds, advertise stuff and do longer-term things like revisit our bylaws, clean up the wiki and have a decent inventory. If a 'committee' or 'working group' designation and structure is useful, fine. If the board of directors is expected to do all that and deal with unexpected problems as they come up, some stuff will never get done.

=== Director-at-Large Reports ===

==== Don ====

==== Phil ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project SUPPLIES ===
No expenditures.

=== Project EXPANSION ===
No expenditures.

=== Project HAMRADIO ===

== Member Reports ==
=== mirage335 ===
Taz_Mega is now an operational CNC mill.

=== Enrique ===
* Hosted an Email Encryption Workshop with help from Nick, Ben, Tom and others.
* Collaborating with High School Tech meetup organizer to host an event at HacDC November 18. Possibly more to come.
* Began labeling the basement shelves (top right shelf being A1 through A6, for example) so we can make an inventory and fix where things ought to be.
* Brought in some equipment on loan to HacDC (labeled as mine): Pyrometer, Sound level (decibel) meter, 30 gram digital scale and a 30kg hang-style digital scale also useful for tensile strength tests as mirage pointed out. They are in my storage area in the basement, I think shelf B1. Use'em but leave the labels on and put them back.
* Ordered a ($3) USB-to-ParallelPort adapter so we can have a reliable laser printer in the classroom instead of two or three non-working inkjets.
* I started a measley attempt at an inventory by shelf, at least of things that don't move often, in the basement.
* Helped Julia and volunteer Matt rearrange some basement tools and shelving.
* Cleaned up a bunch of shit in the basement. Cleaning would be easier with a smooth floor. Tiles, Vinyl, Paint, something. Screwed in the missing light bulbs. (One. It takes one of me to do that).

== Old Business ==

== New Business ==
* Proposal: Allocate up to $500 for improved flooring in the basement front room. Our access to the basement is from the outdoors so dirt gets tracked in all the time. It occasionally floods, which brings in more grime and spreads it around. The current floor is rough cement which is difficult to sweep, mop or generally keep clean and doesn't make for a very good workshop area. I propose we allocate $500 from the general fund to purchase and install improved workshop flooring. We do have to sort out and/or address the flooding at the same time. This price range is for vinyl flooring but we could just paint it (like garage or shop floor paint) as long as the occasional water doesn't ruin it.

* Proposal: Allow the HacDC BoD to take and accept a bid from a certified pest control company to perform bed bug remediation, especially chemical spraying, in the classroom and basement/shop areas of HacDC.

* Selection of Audit Committee Members: According to Article VI of the bylaws, the members shall nominate a committee of three members to audit the business of the corporation. Three members are seeking to form a committee.

* Bylaws Amendment
"For substantial cause, the Board of Directors may
suspend a member's access to the space by a 2/3 majority vote of the
board. By voting at an official meeting with quorum, members may
reinstate or suspend, access or membership, for any member whose access
has been denied by the board. The board may suspend the access of only
two members for thirty days via this procedure. Access to the space may not be
re-suspended by the Board of Directors for the same
actions or incidents. Notice of such suspensions must be submitted electronically
to all members."

Actually passing this will subsequently require obtaining signatures from 3/4ths of the members.

== New Members ==

== Adjournment ==
Adjourned by at xxx by xxx

Regular Member Meeting 2015 11 10

2015-11-11T02:38:05Z

Nskelsey: /* New Business */ Removing month language

[[Category:Meeting Minutes]] {{TOCright}}

== Time and Location ==
:Date
:Called to order at 8:20 pm by Julia
:Members present: Tom, Phil, Julia, Dan, Mirage, Bobby, and Nick
:Members remote: ubuntourist, Dumpster Diver, Hunter and sitown
:Others present: Alex
:[[Quorum]]
:: Quorum met?
Yes

== Approval of Previous Meeting's Minutes ==

== Recognition ==
* ITechGeek - Crucial help diagnosing new core router configuration, restoring internet connectivity for the entire building's complex network.
* Bobby, Julia, others. - Lots of help finishing construction around the space. The electronics workstation and shelf reinforcement looks amazing.

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
Church Core Router went down for a day due to a couple hardware failures. Replaced after many hours of work. Many, many thanks to ITechGeek for providing vital information, testing, configuration, and advice. Without his peer review, guidance, and historical perspective, we would not have this working now.

In other news, continuing to colloborate with Makersmiths. Having access to both their and HacDC's tools will quickly go a long way to commissioning everything at both spaces. Have also learned some tricks from the members there, such as endmills with reduced cooling/lubrication requirements.

Our recent experience keeping up with our service-level-agreement in our lease provides a graphic example of the inevitable costs of unattractive elements at the space. Without Julia's help, 20-22 hour days over the weekend were barely sufficient to restore most functionality in time. Had the core router failure occurred mid-week, or I been unavailable, we would have an expensive, public catastrophe on our hands. Further, the actions of one member have had some noticeable cost. Doing better is possible, and pays for itself.

Time to get serious. While some of the concerns that have been raised toward that approach are completely understandable, a safe space with reasonable rules is a well proven model for success, and should be a desirable goal.

=== Treasurer's Report ===
* Current Paypal balance: $2352.10

* Dwolla ballance: $2565.00

* BBT Balance: $1747.60

* Bitcoin:

Rent check for Oct, Nov, and part of Dec has cleared.

Paypal income from dues for sept: $750.
Dwolla income from dues for sept: $750.

Donations: $170

Mirage's reimbursements have not been paid out.

=== Secretary's Report ===
* Unfortunately HacDC didn't attend the CFC fundraising / advertising event at NRL that we were invited to. It was pushed back due to weather with two days notice and the members who had volunteered to do it could not change their plans. Attendees had to be cleared two weeks in advance, so no substitutions were possible.

* The check from EventBrite for the lockpicks is MIA; it was for $400. I've contacted EventBrite about the issue. They still haven't replied.

* The Trash pile is huge and the Outgoing pile has several bulky items also. I can't haul all this stuff myself, not even close. Note that we have a policy of compensating a member up to $60 for taking care of the Trash pile. We should consider doing that this month.

* Newark / Element 14 wants a wishlist of equipment we would accept as a sponsorship. I'm not sure who wants what. The current working wishlist is here: http://wiki.hacdc.org/index.php/Category:NewarkElement14_Wishlist

* The bitcoin wallet has something close to $75 in it, FYI. I'll try to transfer this account to the treasurer.

* I'll reiterate that we need more members involved in running the space. We need to run events, teach classes, raise funds, advertise stuff and do longer-term things like revisit our bylaws, clean up the wiki and have a decent inventory. If a 'committee' or 'working group' designation and structure is useful, fine. If the board of directors is expected to do all that and deal with unexpected problems as they come up, some stuff will never get done.

=== Director-at-Large Reports ===

==== Don ====

==== Phil ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project SUPPLIES ===
No expenditures.

=== Project EXPANSION ===
No expenditures.

=== Project HAMRADIO ===

== Member Reports ==
=== mirage335 ===
Taz_Mega is now an operational CNC mill.

=== Enrique ===
* Hosted an Email Encryption Workshop with help from Nick, Ben, Tom and others.
* Collaborating with High School Tech meetup organizer to host an event at HacDC November 18. Possibly more to come.
* Began labeling the basement shelves (top right shelf being A1 through A6, for example) so we can make an inventory and fix where things ought to be.
* Brought in some equipment on loan to HacDC (labeled as mine): Pyrometer, Sound level (decibel) meter, 30 gram digital scale and a 30kg hang-style digital scale also useful for tensile strength tests as mirage pointed out. They are in my storage area in the basement, I think shelf B1. Use'em but leave the labels on and put them back.
* Ordered a ($3) USB-to-ParallelPort adapter so we can have a reliable laser printer in the classroom instead of two or three non-working inkjets.
* I started a measley attempt at an inventory by shelf, at least of things that don't move often, in the basement.
* Helped Julia and volunteer Matt rearrange some basement tools and shelving.
* Cleaned up a bunch of shit in the basement. Cleaning would be easier with a smooth floor. Tiles, Vinyl, Paint, something. Screwed in the missing light bulbs. (One. It takes one of me to do that).

== Old Business ==

== New Business ==
* Proposal: Allocate up to $500 for improved flooring in the basement front room. Our access to the basement is from the outdoors so dirt gets tracked in all the time. It occasionally floods, which brings in more grime and spreads it around. The current floor is rough cement which is difficult to sweep, mop or generally keep clean and doesn't make for a very good workshop area. I propose we allocate $500 from the general fund to purchase and install improved workshop flooring. We do have to sort out and/or address the flooding at the same time. This price range is for vinyl flooring but we could just paint it (like garage or shop floor paint) as long as the occasional water doesn't ruin it.

* Proposal: Allow the HacDC BoD to take and accept a bid from a certified pest control company to perform bed bug remediation, especially chemical spraying, in the classroom and basement/shop areas of HacDC.

* Selection of Audit Committee Members: According to Article VI of the bylaws, the members shall nominate a committee of three members to audit the business of the corporation. Three members are seeking to form a committee.

* Bylaws Amendment
"For substantial harassment or disruption, the Board of Directors may
suspend a member's access to the space by a 2/3 majority vote of the
board. By voting at an official meeting with quorum, members may
reinstate or suspend, access or membership, for any member whose access
has been denied by the board. The board may suspend the access of only
two members per month via this procedure. Access to the space may not be
re-suspended by the Board of Directors for the same
actions or incidents. Notice of such suspensions must be submitted electronically
to all members."

Actually passing this will subsequently require obtaining signatures from 3/4ths of the members.

== New Members ==

== Adjournment ==
Adjourned by at xxx by xxx

Regular Member Meeting 2015 11 10

2015-11-11T01:29:43Z

Nskelsey: Time and Location: Quorom

[[Category:Meeting Minutes]] {{TOCright}}

== Time and Location ==
:Date
:Called to order at 8:20 pm by Julia
:Members present: Tom, Phil, Julia, Dan, Mirage, Bobby, and Nick
:Members remote: ubuntourist, Dumpster Diver, Hunter and sitown
:Others present: Alex
:[[Quorum]]
:: Quorum met?
Yes

== Approval of Previous Meeting's Minutes ==

== Recognition ==
* ITechGeek - Crucial help diagnosing new core router configuration, restoring internet connectivity for the entire building's complex network.
* Bobby, Julia, others. - Lots of help finishing construction around the space. The electronics workstation and shelf reinforcement looks amazing.

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
Church Core Router went down for a day due to a couple hardware failures. Replaced after many hours of work. Many, many thanks to ITechGeek for providing vital information, testing, configuration, and advice. Without his peer review, guidance, and historical perspective, we would not have this working now.

In other news, continuing to colloborate with Makersmiths. Having access to both their and HacDC's tools will quickly go a long way to commissioning everything at both spaces. Have also learned some tricks from the members there, such as endmills with reduced cooling/lubrication requirements.

Our recent experience keeping up with our service-level-agreement in our lease provides a graphic example of the inevitable costs of unattractive elements at the space. Without Julia's help, 20-22 hour days over the weekend were barely sufficient to restore most functionality in time. Had the core router failure occurred mid-week, or I been unavailable, we would have an expensive, public catastrophe on our hands. Further, the actions of one member have had some noticeable cost. Doing better is possible, and pays for itself.

Time to get serious. While some of the concerns that have been raised toward that approach are completely understandable, a safe space with reasonable rules is a well proven model for success, and should be a desirable goal.

=== Treasurer's Report ===
* Current Paypal balance: $2352.10

* Dwolla ballance: $2565.00

* BBT Balance: $1747.60

* Bitcoin:

Rent check for Oct, Nov, and part of Dec has cleared.

Paypal income from dues for sept: $750.
Dwolla income from dues for sept: $750.

Donations: $170

Mirage's reimbursements have not been paid out.

=== Secretary's Report ===
* Unfortunately HacDC didn't attend the CFC fundraising / advertising event at NRL that we were invited to. It was pushed back due to weather with two days notice and the members who had volunteered to do it could not change their plans. Attendees had to be cleared two weeks in advance, so no substitutions were possible.

* The check from EventBrite for the lockpicks is MIA; it was for $400. I've contacted EventBrite about the issue. They still haven't replied.

* The Trash pile is huge and the Outgoing pile has several bulky items also. I can't haul all this stuff myself, not even close. Note that we have a policy of compensating a member up to $60 for taking care of the Trash pile. We should consider doing that this month.

* Newark / Element 14 wants a wishlist of equipment we would accept as a sponsorship. I'm not sure who wants what. The current working wishlist is here: http://wiki.hacdc.org/index.php/Category:NewarkElement14_Wishlist

* The bitcoin wallet has something close to $75 in it, FYI. I'll try to transfer this account to the treasurer.

* I'll reiterate that we need more members involved in running the space. We need to run events, teach classes, raise funds, advertise stuff and do longer-term things like revisit our bylaws, clean up the wiki and have a decent inventory. If a 'committee' or 'working group' designation and structure is useful, fine. If the board of directors is expected to do all that and deal with unexpected problems as they come up, some stuff will never get done.

=== Director-at-Large Reports ===

==== Don ====

==== Phil ====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project SUPPLIES ===
No expenditures.

=== Project EXPANSION ===
No expenditures.

=== Project HAMRADIO ===

== Member Reports ==
=== mirage335 ===
Taz_Mega is now an operational CNC mill.

=== Enrique ===
* Hosted an Email Encryption Workshop with help from Nick, Ben, Tom and others.
* Collaborating with High School Tech meetup organizer to host an event at HacDC November 18. Possibly more to come.
* Began labeling the basement shelves (top right shelf being A1 through A6, for example) so we can make an inventory and fix where things ought to be.
* Brought in some equipment on loan to HacDC (labeled as mine): Pyrometer, Sound level (decibel) meter, 30 gram digital scale and a 30kg hang-style digital scale also useful for tensile strength tests as mirage pointed out. They are in my storage area in the basement, I think shelf B1. Use'em but leave the labels on and put them back.
* Ordered a ($3) USB-to-ParallelPort adapter so we can have a reliable laser printer in the classroom instead of two or three non-working inkjets.
* I started a measley attempt at an inventory by shelf, at least of things that don't move often, in the basement.
* Helped Julia and volunteer Matt rearrange some basement tools and shelving.
* Cleaned up a bunch of shit in the basement. Cleaning would be easier with a smooth floor. Tiles, Vinyl, Paint, something. Screwed in the missing light bulbs. (One. It takes one of me to do that).

== Old Business ==

== New Business ==
* Proposal: Allocate up to $500 for improved flooring in the basement front room. Our access to the basement is from the outdoors so dirt gets tracked in all the time. It occasionally floods, which brings in more grime and spreads it around. The current floor is rough cement which is difficult to sweep, mop or generally keep clean and doesn't make for a very good workshop area. I propose we allocate $500 from the general fund to purchase and install improved workshop flooring. We do have to sort out and/or address the flooding at the same time. This price range is for vinyl flooring but we could just paint it (like garage or shop floor paint) as long as the occasional water doesn't ruin it.

* Proposal: Allow the HacDC BoD to take and accept a bid from a certified pest control company to perform bed bug remediation, especially chemical spraying, in the classroom and basement/shop areas of HacDC.

* Selection of Audit Committee Members: According to Article VI of the bylaws, the members shall nominate a committee of three members to audit the business of the corporation. Three members are seeking to form a committee.

* Bylaws Amendment
"For substantial harassment or disruption, the Board of Directors may
suspend a member's access to the space by a 2/3 majority vote of the
board. By voting at an official meeting with quorum, members may
reinstate or suspend, access or membership, for any member whose access
has been denied by the board. The board may suspend the access of only
two members per month via this procedure. Access to the space may not be
re-suspended the following month by the Board of Directors for the same
actions."

Actually passing this will subsequently require obtaining signatures from 3/4ths of the members.

== New Members ==

== Adjournment ==
Adjourned by at xxx by xxx

User:Nskelsey

2015-11-03T00:17:02Z

Nskelsey:

I am a user of this space.

User:Nskelsey

2015-11-03T00:16:36Z

Nskelsey: Created page with "blah blah blah"

blah blah blah