HacDC Wiki - User contributions [en]

Form 1023 Draft

2009-06-10T15:45:03Z

Nickfarr: /* Part V : Compensation and Other Financial Arrangements With Your Officers, Directors, Trustees, Employees, and Independent Contractors */

{{Floating TOC}}Below is the proposed draft of the HacDC IRS [http://ftp.irs.gov/charities/article/0,,id=130101,00.html Form 1023]. This is the form we need to fill out to become a 501(c)(3) status.

This wiki article will document proposed answers to the form, following on a Part and Line Item basis. You can follow along using [http://www.irs.gov/pub/irs-pdf/f1023.pdf the complete 1023 form], or check out the [http://www.irs.gov/pub/irs-pdf/i1023.pdf 1023 form instructions].

== Issues of note ==
* We should complete our Bylaws amendments before submitting this application. (See Part II, Line 5)
* We should make sure all our DC filings are complete and correct (i.e. registered agent, registered office) before submitting.
* We should prepare an Annual Report, as per our bylaws, describing the activities of HacDC and giving our financial picture from our Tax Year ended December 31, 2008. (See [[Form_1023_Draft#Part_IV:_Narrative_Description_of_Your_Activities | Part IV]])
* Even though we have no paid staff or contractors, it may be a good idea to adopt compensation policies as described (See [[Form_1023_Draft#Part_V_:_Compensation_and_Other_Financial_Arrangements_With_Your_Officers.2C_Directors.2C_Trustees.2C_Employees.2C_and_Independent_Contractors | Part V]])
* We should determine whether or not we will retain rights to intellectual property or other discoveries. (See Part VIII, Question 10)
* We should determine whether or not HacDC will make grants or distributions. (See Part VIII, Question 13)

== Sections to note ==

The "difficult" sections will be noted here. These are the ones that require real thought as opposed to simple plugging away of information

* [[Form_1023_Draft#Part_IV:_Narrative_Description_of_Your_Activities | Part IV]]

== Part I : Identification of Applicant ==

# Full name of organization (exactly as it appears in your organizing document): '''HacDC'''
# c/o Name (if applicable): (Not Applicable)
# Mailing address: '''1525 Newton St NW, Washington DC 20010''' ''Note, there is no room or suite for HacDC''
# Employer Identification Number (EIN): '''(tc should have this number)'''
# Month the annual accounting period ends: '''12''' ''We follow a calendar accounting year''
# Primary contact: ''Contact information for Elliot or Tim, whoever wants to be the primary.''
# Are you represented...: '''No''' ''This line is if attorneys or CPAs are filling the application and we want the IRS to communicate with them directly.''
# Was a person who is not one of your officers...: '''No''' ''Presumably, nobody is getting paid to help us fill out this application''
# Organization’s website, e-mail: '''http://hacdc.org info@hacdc.org'''
# Certain organizations are not required to file: '''No''' ''We will be required to fill out an 990''
# Date incorporated if a corporation...: '''03/25/08''' ''Wow, we missed our anniversary party. This was the date we were officially incorporated in the District of Columbia. You can see our registration information [http://mblr.dc.gov/corp/lookup/status.asp?id=53073 here]''
# Were you formed under the laws of a foreign country?: '''No'''

== Part II : Organizational Structure ==

We are a Not for Profit corporation organized in the District of Columbia, organized specifically to become a 501(c)(3).

# Are you a corporation?: '''Yes''' ''Tim should have our original articles of incorporation''
# Are you a limited liability company: '''No'''
# Are you an unincorporated association?: '''No'''
# Are you a trust?: '''No'''
# Have you adopted bylaws?: '''Yes''' ''Note: We should complete all proposed bylaws amendments before submitting this application.''

== Part III : Required Provisions in Your Organizing Document ==

We have all the required language in our [[Articles of Incorporation]]

# Section 501(c)(3) requires that your organizing document state your exempt purpose(s)...: '''Yes [[Articles_of_Incorporation#4Third Article | Third Article]]'''
# Section 501(c)(3) requires that upon dissolution of your organization, your remaining assets...: '''Yes [[Articles_of_Incorporation##Sixth_Article_:_Management.2C_Affairs_and_Activities_and_Provision_for_Dissolution | Sixth Article]]'''

== Part IV: Narrative Description of Your Activities ==

This is the part of the application that will require the most discussion among our members. We may choose to attach our Annual Report, which we should prepare before submitting the application. In addition to a narrative of projects we're working on and the general nature of the space, what we're doing and what we plan to do, the Annual Report should be professional looking and serve as an attractive promotional device for HacDC. [http://www.carnegie.org/pdf/CCNY-AR08-18.pdf Here's a good example] of an Annual Report from the Carnegie Foundation

=== Instructions from the application ===

Using an attachment, describe your '''past, present, and planned activities in a narrative'''. If you believe that you have already provided some of this information in response to other parts of this application, you may summarize that information here and refer to the specific parts of the application for supporting details. You may also attach representative copies of newsletters, brochures, or similar documents for supporting details to this narrative. '''Remember that if this application is approved, it will be open for public inspection.''' Therefore, your narrative description of activities should be thorough and accurate. Refer to the instructions for information that must be included in your description.

=== Instructions from the form instructions ===

For each past, present, or planned activity, include information that answers the following questions:
* What is the activity?
* Who conducts the activity?
* When is the activity conducted?
* Where is the activity conducted?
* How does the activity further your exempt purposes?
* What percentage of your total time is dedicated to the activity?
* How is the activity funded?
* List any alternate names under which you operate

If you have a website, you may attach a paper copy of to support your narrative description of activities

=== Sample Activity: Microcontroller Mondays ===
Note: This is by no means complete, this is just to give an example of a good description of the activity. The same information may be presented in a less structured/more narrative form, as long as the questions are answered.

* Microcontroller Mondays is a weekly gathering of those interested in the pursuit of microcontroller-driven devices, their designa nd theory. The event is open to the public, designed for all skill levels and serves as one of the organization's primary "entry points" for involvement.
* The activity is conducted by volunteer members of HacDC
* The activity is conducted most Monday nights
* The activity is conducted at HacDC's laboratory space
* The activity furthers the following exempt purposes
** Charitable: The activity is free and open to the public. HacDC's equipment, meeting space and some consumables are made available to all participants. Other non-profit organizations and those pursuing charitable activities use the weekly meetup to learn more about microcontrollers and other electronic technology as well as network with those who have expertise and are willing to apply that expertise to relevant charitable work.
** Educational: The activity's primary aim is information exchange and mentorship on the science of microcontroller design and theory. Experts and those well-versed in the technology share information with each other and mentor those with little to no experience with the technology. Often, a potential hobbyist will bring a project they cannot complete to the event to seek advice and mentorship in completing the project and learning techniques and theory to complete more advanced projects or design new ones.
** Scientific: The activity's secondary aim is to engage with microcontroller and related technology, discover new applications of the technology and test the limits and potentials of existing technology and theory in the field.
* Approximately 15% of our total volunteer and member hours are dedicated to this activity
* The meeting space and utilities for the space are funded by members, the equipment is primarily donated or paid through membership dues and donations. Those participating in mentorship and research activities do so as volunteers.

== Part V : Compensation and Other Financial Arrangements With Your Officers, Directors, Trustees, Employees, and Independent Contractors ==

HacDC has no paid staff, officers, volunteers, etc. As such, this clause should present no issue to us, though we may want to adopt policies stating under what circumstances someone would be compensated (i.e. a teacher of a class, speaker, etc.)

This clause was expanded in the most recent revision of the application to ferret out organizations formed primarily for the enrichment of the participants. It's common for hobbyists in the field to form their own non-profit to fund their presumably exempt activities as a primary career.

'''However, the officers will have to attach a list "showing their name, qualifications, average hours worked, and duties."'''

Note: The officer titles are most likely going to change pending a Bylaws revision.

: 1a.
: Elliot Williams / Coordinator in Chief / 1525 Newton St NW, Washington DC, 20010 / -$0-
: (Other officers, etc.)

: 1b. '''None'''
: 1c. '''None'''

: 2a. Are any of your officers, directors, or trustees related to each other through family or business relationships? If “Yes,” identify the individuals and explain the relationship. '''No'''
: 2b. Do you have a business relationship with any of your officers, directors, or trustees other than through their position as an officer, director, or trustee? If “Yes,” identify the individuals and describe the business relationship with each of your officers, directors, or trustees. '''No'''
: 2c. Are any of your officers, directors, or trustees related to your highest compensated employees or highest compensated independent contractors listed on lines 1b or 1c through family or business relationships? If “Yes,” identify the individuals and explain the relationship. '''No'''
: 3a. For each of your officers, directors, trustees, highest compensated employees, and highest compensated independent contractors listed on lines 1a, 1b, or 1c, attach a list showing their name, qualifications, average hours worked, and duties. '''Attached list of qualifications, etc.''' ''This is where the officers will have to list their duties, qualifications, etc.''
: 3b. Do any of your officers, directors, trustees, highest compensated employees, and highest compensated independent contractors listed on lines 1a, 1b, or 1c receive compensation from any other organizations, whether tax exempt or taxable, that are related to you through common control? '''No''' ''This assumes that none of the officers work or have business or other outside interests with the same entities.''
: 4. In establishing the compensation for your officers, directors, trustees, highest compensated employees, and highest compensated independent contractors listed on lines 1a, 1b, and 1c, the following practices are recommended, although they are not required to obtain exemption. Answer “Yes” to all the practices you use. ''If HacDC decides to not compensate officers, directors, etc. or does not envision hiring employees in the forseeable future, we should answer that we don't need such policies as no compensation will be set or granted. If we believe we will hire employees or compensate officers, etc. we should consult with an attorney to draft these policies.''

== Part VI: Your Members and Other Individuals and Organizations That Receive Benefits From You ==

This is a very sticky part of the application. What HacDC does and how it relates to other organizations will need to be documented in narrative form in this part of the application.

What we've done and what we plan to do should be noted in this section and what avenues we choose to open or close for ourselves will need to be decided before we can fill this out. We should distinguish between ongoing activities (past/present) and what we plan to do ("planned activities"). We should structure our responses in terms of "programs", even though in practice, we don't make specific programmatic distinctions as such.

The IRS basically wants to make sure that the exempt services and related "benefits" we provide here are not for any particular group of individuals or are otherwise self-serving. HacDC is basically in the clear on this, but it is important to clearly document this as such.

: 1a. In carrying out your exempt purposes, do you provide goods, services, or funds to individuals? '''Yes. Our core program is providing a space for the creative exploration of technology. Members and other individuals use the space and incidental services provided. Our educational program, through more formalized classes, provide individuals with introductory knowledge in electronics, open source software and other technical pursuits. We also plan on providing services to the community, such as public wireless internet access. Informally, we serve as a hub for donated equipment which individuals may avail themselves of for their own benefit. However, we do not as a rule provide individualized goods or services to individuals. While we anticipate funding specific projects or pursuits, we do not provide funds to individuals.'''

: 1b. In carrying out your exempt purposes, do you provide goods, services, or funds to organizations? '''Yes. We currently provide a forum for other organizations to have meetings or host workshops. We are also working with our landlord to provide internet access to other organizations that rent space in our building.'''

: 2. Do any of your programs limit the provision of goods, services, or funds to a specific individual or group of specific individuals? '''No''' ''Note, we should draft some kind of non-discrimination policy along these lines.''

: 3. Do any individuals who receive goods, services, or funds through your programs have a family or business relationship with any officer, director, trustee, or with any of your highest compensated employees or highest compensated independent contractors listed in Part V, lines 1a, 1b, and 1c? '''No'''

== Part VII: Your History ==

These are relatively simple and straightforward.

: 1. Are you a successor to another organization? '''No''' ''HacDC did not take on another organization's assets or mission, it was formed entirely independently.''

: 2. Are you submitting this application more than 27 months after the end of the month in which you were legally formed? '''NO''' ''As long as we complete this application by May of 2010, we're OK.''

== Part VIII: Your Specific Activities ==

These are relatively straightforward questions that shouldn't pose too much difficulty. In answering specifically, we should attempt to keep our options open while bearing in mind that HacDC should not contact with outside organizations to accomplish any fund raising or other program goals, nor should it serve other groups as such.

One potential issue is raised regarding intellectual property in Question 10.

: 1. Do you support or oppose candidates in political campaigns in any way? '''No''' ''501(c)(3)s are not allowed to specifically advocate or influence legislators or pending legislation, while they may, in a general way, provide information about political issues. Short of retaining counsel to guide such activities, it's best if HacDC itself remains politically neutral as an organization.''

: 2a. Do you attempt to influence legislation? '''No'''
: 2b. (N/A)

: 3a. Do you or will you operate bingo or gaming activities? '''No''' ''We'd have to get really desperate to resort to Bingo, but it is a legitimate question for churches, native american groups, etc.''
: 3b./3c. (N/A)

: 4a. Do you or will you undertake fundraising? '''Yes. Email solicitations, Personal Solicitations, Foundation Grant Solicitations, Accept Donations on Your Website, Receive Donations from Another Organization’s Website, Government Grant Solicitations'''
: Attach a description of each fundraising program:
: '''* General Fundraising: We have pursued general fundraising to support the efforts of HacDC. Such fundraising has taken place through our website, at events in our space, external events we participate in and through various channels by our members' individual initiative.'''
: '''* Equipment Donations: Most of HacDC's equipment is donated and we plan on pursuing other equipment donations'''
: '''* Specific Fundraising: Members have expressed interested and plan on targeting fundraising efforts towards the acquisition of larger pieces of equipment or capital intensive projects.'''

: 4b. Do you or will you have written or oral contracts with any individuals or organizations to raise funds for you? '''No'''
: 4c. Do you or will you engage in fundraising activities for other organizations? '''No'''
: 4d. List all states and local jurisdictions in which you conduct fundraising.
: '''* Washington, District of Columbia: Fundraising for HacDC conducted by HacDC'''
: '''* Maryland: Fundraising for HacDC conducted by HacDC'''
: '''* Virginia: Fundraising for HacDC conducted by HacDC'''
: '''* Ohio: Fundraising for HacDC conducted by HacDC'''
: '''* Globally, Via the Internet: Fundraising for HacDC conducted by HacDC'''

: 4e. Do you or will you maintain separate accounts for any contributor under which the contributor has the right to advise on the use or distribution of funds? '''No''' ''HacDC should not maintain what are called "Donor Advised Funds". While people may donate to a specific cause, i.e. a "Laser Cutter Fund" or other restricted fund, the IRS is asking about funds where donors have the right to specify where funds go after the donation is made.

: 5. Are you affiliated with a governmental unit? '''No''' ''HacDC was not created or controlled by a government agency.''

: 6. Do you or will you engage in economic development? '''No''' ''This is specifically asking if HacDC will take part in activities like a Business Improvement District, entities which are somewhat complicated and well outside the scope of what HacDC does.''

: 7a. Do or will persons other than your employees or volunteers develop your facilities? '''No''' ''This is asking about the development of real property. HacDC does not own real property, nor does it have any concrete plans to do so at this time.''
: 7b. Do or will persons other than your employees or volunteers manage your activities or facilities? '''No'''
: 7c. ''We should not have any relationships which need to be documented in this section''

: 8. Do you or will you enter into joint ventures, including partnerships or limited liability companies treated as partnerships, in which you share profits and losses with partners other than section 501(c)(3) organizations? '''No''' ''While obtaining something like the laser cutter might be advisable under this scenario, it's advisable to avoid such relationships. If this status changes, we merely need to inform the IRS as such as part of our regular 990 filing process.''

: 9a. Are you applying for exemption as a childcare organization under section 501(k)? '''No''' ''We're not in any way qualified to nor would we gain much by applying under this section''

: 10. Do you or will you publish, own, or have rights in music, literature, tapes, artworks, choreography, scientific discoveries, or other intellectual property? '''No''' ''HacDC should not be in the business of owning intellectual property or managing property rights, especially as the space we operate in is one of open source style collaboration. We should also eschew this so our members and others are free to pursue their own discoveries within our space and determine, on an individual basis, how those discoveries are licensed.''

: 11. Do you or will you accept contributions of: real property; conservation easements; closely held securities; intellectual property such as patents, trademarks, and copyrights; works of music or art; licenses; royalties; automobiles, boats, planes, or other vehicles; or collectibles of any type? '''Yes'''. ''We should explain here that we would accept certain pieces of equipment or real property that have a specific application to our exempt purposes, i.e. a building for our activities, a vehicle for equipment moving, etc. The IRS is trying to determine whether or not we'll be engaging in vehicle donation programs or the like where such items are donated, then turned around and sold for cash by the organization.''

: 12. Do you or will you operate in a foreign country or countries? '''No''' ''As an organization, HacDC itself should not operate in foreign countries, though it may support other relief efforts.''

: 13a. Do you or will you make grants, loans, or other distributions to organization(s)? '''No''' ''This is a potentially sticky issue. It's probably best for HacDC to stay out of the grant making business, at least for now, until HacDC can properly craft a role or mission for doing so. For now, it's best that HacDC projects remain in house.''

: 14a. Do you or will you make grants, loans, or other distributions to foreign organizations? '''No''' ''Post 9/11, this is an incredibly thorny issue which HacDC should avoid at all costs.''

: 15. Do you have a close connection with any organizations? '''No'''. ''HacDC's officers and members are not, as a whole, closely connected to another organization. The closest connection we might have is to our landlord, St. Stephen's, but they do not exercise control over HacDC as an organization nor does HacDC exercise control over it."

: 16. Are you applying for exemption as a cooperative hospital service organization under section. '''No'''

: 17. Are you applying for exemption as a cooperative service organization of operating educational organizations under section 501(f)? '''No'''

: 18. Are you applying for exemption as a charitable risk pool under section 501(n)? '''No'''

: 19. Do you or will you operate a school? '''No''' ''While we offer classes, we do not have formal instruction, a regular faculty, or a regularly enrolled body of pupils.''

: 20. Is your main function to provide hospital or medical care? If “Yes,” complete Schedule C. '''No'''

: 21. Do you or will you provide low-income housing or housing for the elderly or handicapped? '''No'''

: 22. Do you or will you provide scholarships, fellowships, educational loans, or other educational grants to individuals, including grants for travel, study, or other similar purposes? '''No'''

== Part IX : Financial Data ==

This information is fairly straightforward. Using the UCOA, the applicable statements for the financial year ended December 31, 2008 and the tax year to this point should be easily prepared when the application is ready.

The balance sheet is for the tax year ended December 31. This will have substantially changed as of the time of filing, and the statement at the time of filing.

== Part X: Public Charity Status ==

HacDC is a Public Charity by virtue of the fact that it receives "broad public support" from many different sources in the public. A Private Foundation is one that is primarily funded by a few individuals, trusts, corporations, etc. The questions below are designed to clarify HacDC's status as a Public Charity.

: 1. Are you a private foundation? '''No'''

: ...

: 5. If you answered “No” to line 1a, indicate the type of public charity status you are requesting by checking one of the choices below. You may check only one box. '''Box 5h most closely applies to HacDC'''

: '''5h. 509(a)(2)—an organization that normally receives not more than one-third of its financial support from gross investment income and receives more than one-third of its financial support from contributions, membership fees, and gross receipts from activities related to its exempt functions (subject to certain exceptions).'''

: ''HacDC qualifies more under 509(a)(2) rather than 509(a)(1), as more than 1/3rd of its income comes from "(i) gifts, grants, contributions, or membership fees, and (ii) gross receipts from ... sales of merchandise, performance of services, or furnishing of facilities, in an activity which is not an unrelated trade or business ..." and does not receive more than 1/3rd of is income from investments or unrelated business income.''

: 6. If you checked box g, h, or i in question 5 above, you must request either an advance or a definitive ruling by selecting one of the boxes below. Refer to the instructions to determine which type of ruling you are eligible to receive. '''Box under 6b should be checked'''

: Request for Definitive Ruling: Check this box if you have completed one tax year of at least 8 full months and you are requesting a definitive ruling. To confirm your public support status, answer line 6b(i) if you checked box g in line 5 above. ''Answer line 6b(ii) if you checked box h in line 5 above''. If you checked box i in line 5 above, answer both lines 6b(i) and (ii).

: 6.b(ii)

: For each year amounts are included on lines 1, 2, and 9 of Part IX-A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each disqualified person. '''None''' ''Aside from the officers, HacDC has no disqualified persons as long as no person has contributed more than $5,000. A legal argument can be made the officers are not technically disqualified persons.''

: For each year amounts are included on line 9 of Part IX-A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each payer, other than a disqualified person, whose payments were more than the larger of (1) 1% of line 10, Part IX-A. Statement of Revenues and Expenses, or (2) $5,000. If the answer is “None,” check this box. '''None''' ''I don't believe there is anyone who contributed more than $5,000 to HacDC in aggregate''

: 7. Did you receive any unusual grants during any of the years shown on Part IX-A. Statement of Revenues and Expenses? If “Yes,” attach a list including the name of the contributor, the date and amount of the grant, a brief description of the grant, and explain why it is unusual. '''No.''' ''This would be if HacDC received a windfall grant that would wreck the 1/3rd formula.''

== Part XI: User Fee Information ==

Unfortunately, HacDC does not qualify for the reduced user fee. The application will cost $750.

Form 1023 Draft

2009-06-10T15:44:45Z

Nickfarr: /* Part V : Compensation and Other Financial Arrangements With Your Officers, Directors, Trustees, Employees, and Independent Contractors */

{{Floating TOC}}Below is the proposed draft of the HacDC IRS [http://ftp.irs.gov/charities/article/0,,id=130101,00.html Form 1023]. This is the form we need to fill out to become a 501(c)(3) status.

This wiki article will document proposed answers to the form, following on a Part and Line Item basis. You can follow along using [http://www.irs.gov/pub/irs-pdf/f1023.pdf the complete 1023 form], or check out the [http://www.irs.gov/pub/irs-pdf/i1023.pdf 1023 form instructions].

== Issues of note ==
* We should complete our Bylaws amendments before submitting this application. (See Part II, Line 5)
* We should make sure all our DC filings are complete and correct (i.e. registered agent, registered office) before submitting.
* We should prepare an Annual Report, as per our bylaws, describing the activities of HacDC and giving our financial picture from our Tax Year ended December 31, 2008. (See [[Form_1023_Draft#Part_IV:_Narrative_Description_of_Your_Activities | Part IV]])
* Even though we have no paid staff or contractors, it may be a good idea to adopt compensation policies as described (See [[Form_1023_Draft#Part_V_:_Compensation_and_Other_Financial_Arrangements_With_Your_Officers.2C_Directors.2C_Trustees.2C_Employees.2C_and_Independent_Contractors | Part V]])
* We should determine whether or not we will retain rights to intellectual property or other discoveries. (See Part VIII, Question 10)
* We should determine whether or not HacDC will make grants or distributions. (See Part VIII, Question 13)

== Sections to note ==

The "difficult" sections will be noted here. These are the ones that require real thought as opposed to simple plugging away of information

* [[Form_1023_Draft#Part_IV:_Narrative_Description_of_Your_Activities | Part IV]]

== Part I : Identification of Applicant ==

# Full name of organization (exactly as it appears in your organizing document): '''HacDC'''
# c/o Name (if applicable): (Not Applicable)
# Mailing address: '''1525 Newton St NW, Washington DC 20010''' ''Note, there is no room or suite for HacDC''
# Employer Identification Number (EIN): '''(tc should have this number)'''
# Month the annual accounting period ends: '''12''' ''We follow a calendar accounting year''
# Primary contact: ''Contact information for Elliot or Tim, whoever wants to be the primary.''
# Are you represented...: '''No''' ''This line is if attorneys or CPAs are filling the application and we want the IRS to communicate with them directly.''
# Was a person who is not one of your officers...: '''No''' ''Presumably, nobody is getting paid to help us fill out this application''
# Organization’s website, e-mail: '''http://hacdc.org info@hacdc.org'''
# Certain organizations are not required to file: '''No''' ''We will be required to fill out an 990''
# Date incorporated if a corporation...: '''03/25/08''' ''Wow, we missed our anniversary party. This was the date we were officially incorporated in the District of Columbia. You can see our registration information [http://mblr.dc.gov/corp/lookup/status.asp?id=53073 here]''
# Were you formed under the laws of a foreign country?: '''No'''

== Part II : Organizational Structure ==

We are a Not for Profit corporation organized in the District of Columbia, organized specifically to become a 501(c)(3).

# Are you a corporation?: '''Yes''' ''Tim should have our original articles of incorporation''
# Are you a limited liability company: '''No'''
# Are you an unincorporated association?: '''No'''
# Are you a trust?: '''No'''
# Have you adopted bylaws?: '''Yes''' ''Note: We should complete all proposed bylaws amendments before submitting this application.''

== Part III : Required Provisions in Your Organizing Document ==

We have all the required language in our [[Articles of Incorporation]]

# Section 501(c)(3) requires that your organizing document state your exempt purpose(s)...: '''Yes [[Articles_of_Incorporation#4Third Article | Third Article]]'''
# Section 501(c)(3) requires that upon dissolution of your organization, your remaining assets...: '''Yes [[Articles_of_Incorporation##Sixth_Article_:_Management.2C_Affairs_and_Activities_and_Provision_for_Dissolution | Sixth Article]]'''

== Part IV: Narrative Description of Your Activities ==

This is the part of the application that will require the most discussion among our members. We may choose to attach our Annual Report, which we should prepare before submitting the application. In addition to a narrative of projects we're working on and the general nature of the space, what we're doing and what we plan to do, the Annual Report should be professional looking and serve as an attractive promotional device for HacDC. [http://www.carnegie.org/pdf/CCNY-AR08-18.pdf Here's a good example] of an Annual Report from the Carnegie Foundation

=== Instructions from the application ===

Using an attachment, describe your '''past, present, and planned activities in a narrative'''. If you believe that you have already provided some of this information in response to other parts of this application, you may summarize that information here and refer to the specific parts of the application for supporting details. You may also attach representative copies of newsletters, brochures, or similar documents for supporting details to this narrative. '''Remember that if this application is approved, it will be open for public inspection.''' Therefore, your narrative description of activities should be thorough and accurate. Refer to the instructions for information that must be included in your description.

=== Instructions from the form instructions ===

For each past, present, or planned activity, include information that answers the following questions:
* What is the activity?
* Who conducts the activity?
* When is the activity conducted?
* Where is the activity conducted?
* How does the activity further your exempt purposes?
* What percentage of your total time is dedicated to the activity?
* How is the activity funded?
* List any alternate names under which you operate

If you have a website, you may attach a paper copy of to support your narrative description of activities

=== Sample Activity: Microcontroller Mondays ===
Note: This is by no means complete, this is just to give an example of a good description of the activity. The same information may be presented in a less structured/more narrative form, as long as the questions are answered.

* Microcontroller Mondays is a weekly gathering of those interested in the pursuit of microcontroller-driven devices, their designa nd theory. The event is open to the public, designed for all skill levels and serves as one of the organization's primary "entry points" for involvement.
* The activity is conducted by volunteer members of HacDC
* The activity is conducted most Monday nights
* The activity is conducted at HacDC's laboratory space
* The activity furthers the following exempt purposes
** Charitable: The activity is free and open to the public. HacDC's equipment, meeting space and some consumables are made available to all participants. Other non-profit organizations and those pursuing charitable activities use the weekly meetup to learn more about microcontrollers and other electronic technology as well as network with those who have expertise and are willing to apply that expertise to relevant charitable work.
** Educational: The activity's primary aim is information exchange and mentorship on the science of microcontroller design and theory. Experts and those well-versed in the technology share information with each other and mentor those with little to no experience with the technology. Often, a potential hobbyist will bring a project they cannot complete to the event to seek advice and mentorship in completing the project and learning techniques and theory to complete more advanced projects or design new ones.
** Scientific: The activity's secondary aim is to engage with microcontroller and related technology, discover new applications of the technology and test the limits and potentials of existing technology and theory in the field.
* Approximately 15% of our total volunteer and member hours are dedicated to this activity
* The meeting space and utilities for the space are funded by members, the equipment is primarily donated or paid through membership dues and donations. Those participating in mentorship and research activities do so as volunteers.

== Part V : Compensation and Other Financial Arrangements With Your Officers, Directors, Trustees, Employees, and Independent Contractors ==

HacDC has no paid staff, officers, volunteers, etc. As such, this clause should present no issue to us, though we may want to adopt policies stating under what circumstances someone would be compensated (i.e. a teacher of a class, speaker, etc.)

This clause was expanded in the most recent revision of the application to ferret out organizations formed primarily for the enrichment of the participants. It's common for hobbyists in the field to form their own non-profit to fund their presumably exempt activities as a primary career.

'''However, the officers will have to attach a list "showing their name, qualifications, average hours worked, and duties."'''

Note: The officer titles are most likely going to change pending a Bylaws revision.

: 1a.
: Elliot Williams / Coordinator in Chief / 1525 Newton St NW, Washington DC, 20010 / -$0-
: (Other officers, etc.)

: 1b. '''None'''
: 1c. '''None'''

: 2a. Are any of your officers, directors, or trustees related to each other through family or business relationships? If “Yes,” identify the individuals and explain the relationship. '''No'''
: 2b. Do you have a business relationship with any of your officers, directors, or trustees other than through their position as an officer, director, or trustee? If “Yes,” identify the individuals and describe the business relationship with each of your officers, directors, or trustees. '''No'''
: 2c. Are any of your officers, directors, or trustees related to your highest compensated employees or highest compensated independent contractors listed on lines 1b or 1c through family or business relationships? If “Yes,” identify the individuals and explain the relationship. '''No'''
: 3a. For each of your officers, directors, trustees, highest compensated employees, and highest compensated independent contractors listed on lines 1a, 1b, or 1c, attach a list showing their name, qualifications, average hours worked, and duties. '''Attached list of qualifications, etc.''' ''This is where the officers will have to list their duties, qualifications, etc.''
: 3b. Do any of your officers, directors, trustees, highest compensated employees, and highest compensated independent contractors listed on lines 1a, 1b, or 1c receive compensation from any other organizations, whether tax exempt or taxable, that are related to you through common control? '''No''' ''This assumes that none of the officers work or have business or other outside interests with the same entities.''
: 4. In establishing the compensation for your officers, directors, trustees, highest compensated employees, and highest compensated independent contractors listed on lines 1a, 1b, and 1c, the following practices are recommended, although they are not required to obtain exemption. Answer “Yes” to all the practices you use.

''If HacDC decides to not compensate officers, directors, etc. or does not envision hiring employees in the forseeable future, we should answer that we don't need such policies as no compensation will be set or granted. If we believe we will hire employees or compensate officers, etc. we should consult with an attorney to draft these policies.''

== Part VI: Your Members and Other Individuals and Organizations That Receive Benefits From You ==

This is a very sticky part of the application. What HacDC does and how it relates to other organizations will need to be documented in narrative form in this part of the application.

What we've done and what we plan to do should be noted in this section and what avenues we choose to open or close for ourselves will need to be decided before we can fill this out. We should distinguish between ongoing activities (past/present) and what we plan to do ("planned activities"). We should structure our responses in terms of "programs", even though in practice, we don't make specific programmatic distinctions as such.

The IRS basically wants to make sure that the exempt services and related "benefits" we provide here are not for any particular group of individuals or are otherwise self-serving. HacDC is basically in the clear on this, but it is important to clearly document this as such.

: 1a. In carrying out your exempt purposes, do you provide goods, services, or funds to individuals? '''Yes. Our core program is providing a space for the creative exploration of technology. Members and other individuals use the space and incidental services provided. Our educational program, through more formalized classes, provide individuals with introductory knowledge in electronics, open source software and other technical pursuits. We also plan on providing services to the community, such as public wireless internet access. Informally, we serve as a hub for donated equipment which individuals may avail themselves of for their own benefit. However, we do not as a rule provide individualized goods or services to individuals. While we anticipate funding specific projects or pursuits, we do not provide funds to individuals.'''

: 1b. In carrying out your exempt purposes, do you provide goods, services, or funds to organizations? '''Yes. We currently provide a forum for other organizations to have meetings or host workshops. We are also working with our landlord to provide internet access to other organizations that rent space in our building.'''

: 2. Do any of your programs limit the provision of goods, services, or funds to a specific individual or group of specific individuals? '''No''' ''Note, we should draft some kind of non-discrimination policy along these lines.''

: 3. Do any individuals who receive goods, services, or funds through your programs have a family or business relationship with any officer, director, trustee, or with any of your highest compensated employees or highest compensated independent contractors listed in Part V, lines 1a, 1b, and 1c? '''No'''

== Part VII: Your History ==

These are relatively simple and straightforward.

: 1. Are you a successor to another organization? '''No''' ''HacDC did not take on another organization's assets or mission, it was formed entirely independently.''

: 2. Are you submitting this application more than 27 months after the end of the month in which you were legally formed? '''NO''' ''As long as we complete this application by May of 2010, we're OK.''

== Part VIII: Your Specific Activities ==

These are relatively straightforward questions that shouldn't pose too much difficulty. In answering specifically, we should attempt to keep our options open while bearing in mind that HacDC should not contact with outside organizations to accomplish any fund raising or other program goals, nor should it serve other groups as such.

One potential issue is raised regarding intellectual property in Question 10.

: 1. Do you support or oppose candidates in political campaigns in any way? '''No''' ''501(c)(3)s are not allowed to specifically advocate or influence legislators or pending legislation, while they may, in a general way, provide information about political issues. Short of retaining counsel to guide such activities, it's best if HacDC itself remains politically neutral as an organization.''

: 2a. Do you attempt to influence legislation? '''No'''
: 2b. (N/A)

: 3a. Do you or will you operate bingo or gaming activities? '''No''' ''We'd have to get really desperate to resort to Bingo, but it is a legitimate question for churches, native american groups, etc.''
: 3b./3c. (N/A)

: 4a. Do you or will you undertake fundraising? '''Yes. Email solicitations, Personal Solicitations, Foundation Grant Solicitations, Accept Donations on Your Website, Receive Donations from Another Organization’s Website, Government Grant Solicitations'''
: Attach a description of each fundraising program:
: '''* General Fundraising: We have pursued general fundraising to support the efforts of HacDC. Such fundraising has taken place through our website, at events in our space, external events we participate in and through various channels by our members' individual initiative.'''
: '''* Equipment Donations: Most of HacDC's equipment is donated and we plan on pursuing other equipment donations'''
: '''* Specific Fundraising: Members have expressed interested and plan on targeting fundraising efforts towards the acquisition of larger pieces of equipment or capital intensive projects.'''

: 4b. Do you or will you have written or oral contracts with any individuals or organizations to raise funds for you? '''No'''
: 4c. Do you or will you engage in fundraising activities for other organizations? '''No'''
: 4d. List all states and local jurisdictions in which you conduct fundraising.
: '''* Washington, District of Columbia: Fundraising for HacDC conducted by HacDC'''
: '''* Maryland: Fundraising for HacDC conducted by HacDC'''
: '''* Virginia: Fundraising for HacDC conducted by HacDC'''
: '''* Ohio: Fundraising for HacDC conducted by HacDC'''
: '''* Globally, Via the Internet: Fundraising for HacDC conducted by HacDC'''

: 4e. Do you or will you maintain separate accounts for any contributor under which the contributor has the right to advise on the use or distribution of funds? '''No''' ''HacDC should not maintain what are called "Donor Advised Funds". While people may donate to a specific cause, i.e. a "Laser Cutter Fund" or other restricted fund, the IRS is asking about funds where donors have the right to specify where funds go after the donation is made.

: 5. Are you affiliated with a governmental unit? '''No''' ''HacDC was not created or controlled by a government agency.''

: 6. Do you or will you engage in economic development? '''No''' ''This is specifically asking if HacDC will take part in activities like a Business Improvement District, entities which are somewhat complicated and well outside the scope of what HacDC does.''

: 7a. Do or will persons other than your employees or volunteers develop your facilities? '''No''' ''This is asking about the development of real property. HacDC does not own real property, nor does it have any concrete plans to do so at this time.''
: 7b. Do or will persons other than your employees or volunteers manage your activities or facilities? '''No'''
: 7c. ''We should not have any relationships which need to be documented in this section''

: 8. Do you or will you enter into joint ventures, including partnerships or limited liability companies treated as partnerships, in which you share profits and losses with partners other than section 501(c)(3) organizations? '''No''' ''While obtaining something like the laser cutter might be advisable under this scenario, it's advisable to avoid such relationships. If this status changes, we merely need to inform the IRS as such as part of our regular 990 filing process.''

: 9a. Are you applying for exemption as a childcare organization under section 501(k)? '''No''' ''We're not in any way qualified to nor would we gain much by applying under this section''

: 10. Do you or will you publish, own, or have rights in music, literature, tapes, artworks, choreography, scientific discoveries, or other intellectual property? '''No''' ''HacDC should not be in the business of owning intellectual property or managing property rights, especially as the space we operate in is one of open source style collaboration. We should also eschew this so our members and others are free to pursue their own discoveries within our space and determine, on an individual basis, how those discoveries are licensed.''

: 11. Do you or will you accept contributions of: real property; conservation easements; closely held securities; intellectual property such as patents, trademarks, and copyrights; works of music or art; licenses; royalties; automobiles, boats, planes, or other vehicles; or collectibles of any type? '''Yes'''. ''We should explain here that we would accept certain pieces of equipment or real property that have a specific application to our exempt purposes, i.e. a building for our activities, a vehicle for equipment moving, etc. The IRS is trying to determine whether or not we'll be engaging in vehicle donation programs or the like where such items are donated, then turned around and sold for cash by the organization.''

: 12. Do you or will you operate in a foreign country or countries? '''No''' ''As an organization, HacDC itself should not operate in foreign countries, though it may support other relief efforts.''

: 13a. Do you or will you make grants, loans, or other distributions to organization(s)? '''No''' ''This is a potentially sticky issue. It's probably best for HacDC to stay out of the grant making business, at least for now, until HacDC can properly craft a role or mission for doing so. For now, it's best that HacDC projects remain in house.''

: 14a. Do you or will you make grants, loans, or other distributions to foreign organizations? '''No''' ''Post 9/11, this is an incredibly thorny issue which HacDC should avoid at all costs.''

: 15. Do you have a close connection with any organizations? '''No'''. ''HacDC's officers and members are not, as a whole, closely connected to another organization. The closest connection we might have is to our landlord, St. Stephen's, but they do not exercise control over HacDC as an organization nor does HacDC exercise control over it."

: 16. Are you applying for exemption as a cooperative hospital service organization under section. '''No'''

: 17. Are you applying for exemption as a cooperative service organization of operating educational organizations under section 501(f)? '''No'''

: 18. Are you applying for exemption as a charitable risk pool under section 501(n)? '''No'''

: 19. Do you or will you operate a school? '''No''' ''While we offer classes, we do not have formal instruction, a regular faculty, or a regularly enrolled body of pupils.''

: 20. Is your main function to provide hospital or medical care? If “Yes,” complete Schedule C. '''No'''

: 21. Do you or will you provide low-income housing or housing for the elderly or handicapped? '''No'''

: 22. Do you or will you provide scholarships, fellowships, educational loans, or other educational grants to individuals, including grants for travel, study, or other similar purposes? '''No'''

== Part IX : Financial Data ==

This information is fairly straightforward. Using the UCOA, the applicable statements for the financial year ended December 31, 2008 and the tax year to this point should be easily prepared when the application is ready.

The balance sheet is for the tax year ended December 31. This will have substantially changed as of the time of filing, and the statement at the time of filing.

== Part X: Public Charity Status ==

HacDC is a Public Charity by virtue of the fact that it receives "broad public support" from many different sources in the public. A Private Foundation is one that is primarily funded by a few individuals, trusts, corporations, etc. The questions below are designed to clarify HacDC's status as a Public Charity.

: 1. Are you a private foundation? '''No'''

: ...

: 5. If you answered “No” to line 1a, indicate the type of public charity status you are requesting by checking one of the choices below. You may check only one box. '''Box 5h most closely applies to HacDC'''

: '''5h. 509(a)(2)—an organization that normally receives not more than one-third of its financial support from gross investment income and receives more than one-third of its financial support from contributions, membership fees, and gross receipts from activities related to its exempt functions (subject to certain exceptions).'''

: ''HacDC qualifies more under 509(a)(2) rather than 509(a)(1), as more than 1/3rd of its income comes from "(i) gifts, grants, contributions, or membership fees, and (ii) gross receipts from ... sales of merchandise, performance of services, or furnishing of facilities, in an activity which is not an unrelated trade or business ..." and does not receive more than 1/3rd of is income from investments or unrelated business income.''

: 6. If you checked box g, h, or i in question 5 above, you must request either an advance or a definitive ruling by selecting one of the boxes below. Refer to the instructions to determine which type of ruling you are eligible to receive. '''Box under 6b should be checked'''

: Request for Definitive Ruling: Check this box if you have completed one tax year of at least 8 full months and you are requesting a definitive ruling. To confirm your public support status, answer line 6b(i) if you checked box g in line 5 above. ''Answer line 6b(ii) if you checked box h in line 5 above''. If you checked box i in line 5 above, answer both lines 6b(i) and (ii).

: 6.b(ii)

: For each year amounts are included on lines 1, 2, and 9 of Part IX-A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each disqualified person. '''None''' ''Aside from the officers, HacDC has no disqualified persons as long as no person has contributed more than $5,000. A legal argument can be made the officers are not technically disqualified persons.''

: For each year amounts are included on line 9 of Part IX-A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each payer, other than a disqualified person, whose payments were more than the larger of (1) 1% of line 10, Part IX-A. Statement of Revenues and Expenses, or (2) $5,000. If the answer is “None,” check this box. '''None''' ''I don't believe there is anyone who contributed more than $5,000 to HacDC in aggregate''

: 7. Did you receive any unusual grants during any of the years shown on Part IX-A. Statement of Revenues and Expenses? If “Yes,” attach a list including the name of the contributor, the date and amount of the grant, a brief description of the grant, and explain why it is unusual. '''No.''' ''This would be if HacDC received a windfall grant that would wreck the 1/3rd formula.''

== Part XI: User Fee Information ==

Unfortunately, HacDC does not qualify for the reduced user fee. The application will cost $750.

Form 1023 Draft

2009-06-09T23:13:50Z

Nickfarr:

{{Floating TOC}}Below is the proposed draft of the HacDC IRS [http://ftp.irs.gov/charities/article/0,,id=130101,00.html Form 1023]. This is the form we need to fill out to become a 501(c)(3) status.

This wiki article will document proposed answers to the form, following on a Part and Line Item basis. You can follow along using [http://www.irs.gov/pub/irs-pdf/f1023.pdf the complete 1023 form], or check out the [http://www.irs.gov/pub/irs-pdf/i1023.pdf 1023 form instructions].

== Issues of note ==
* We should complete our Bylaws amendments before submitting this application. (See Part II, Line 5)
* We should make sure all our DC filings are complete and correct (i.e. registered agent, registered office) before submitting.
* We should prepare an Annual Report, as per our bylaws, describing the activities of HacDC and giving our financial picture from our Tax Year ended December 31, 2008. (See [[Form_1023_Draft#Part_IV:_Narrative_Description_of_Your_Activities | Part IV]])
* Even though we have no paid staff or contractors, it may be a good idea to adopt compensation policies as described (See [[Form_1023_Draft#Part_V_:_Compensation_and_Other_Financial_Arrangements_With_Your_Officers.2C_Directors.2C_Trustees.2C_Employees.2C_and_Independent_Contractors | Part V]])
* We should determine whether or not we will retain rights to intellectual property or other discoveries. (See Part VIII, Question 10)
* We should determine whether or not HacDC will make grants or distributions. (See Part VIII, Question 13)

== Sections to note ==

The "difficult" sections will be noted here. These are the ones that require real thought as opposed to simple plugging away of information

* [[Form_1023_Draft#Part_IV:_Narrative_Description_of_Your_Activities | Part IV]]

== Part I : Identification of Applicant ==

# Full name of organization (exactly as it appears in your organizing document): '''HacDC'''
# c/o Name (if applicable): (Not Applicable)
# Mailing address: '''1525 Newton St NW, Washington DC 20010''' ''Note, there is no room or suite for HacDC''
# Employer Identification Number (EIN): '''(Tim Collins should have this number)'''
# Month the annual accounting period ends: '''12''' ''We follow a calendar accounting year''
# Primary contact: ''Contact information for Elliot or Tim, whoever wants to be the primary.''
# Are you represented...: '''No''' ''This line is if attorneys or CPAs are filling the application and we want the IRS to communicate with them directly.''
# Was a person who is not one of your officers...: '''No''' ''Presumably, nobody is getting paid to help us fill out this application''
# Organization’s website, e-mail: '''http://hacdc.org info@hacdc.org'''
# Certain organizations are not required to file: '''No''' ''We will be required to fill out an 990''
# Date incorporated if a corporation...: '''03/25/08''' ''Wow, we missed our anniversary party. This was the date we were officially incorporated in the District of Columbia. You can see our registration information [http://mblr.dc.gov/corp/lookup/status.asp?id=53073 here]''
# Were you formed under the laws of a foreign country?: '''No'''

== Part II : Organizational Structure ==

We are a Not for Profit corporation organized in the District of Columbia, organized specifically to become a 501(c)(3).

# Are you a corporation?: '''Yes''' ''Tim should have our original articles of incorporation''
# Are you a limited liability company: '''No'''
# Are you an unincorporated association?: '''No'''
# Are you a trust?: '''No'''
# Have you adopted bylaws?: '''Yes''' ''Note: We should complete all proposed bylaws amendments before submitting this application.''

== Part III : Required Provisions in Your Organizing Document ==

We have all the required language in our [[Articles of Incorporation]]

# Section 501(c)(3) requires that your organizing document state your exempt purpose(s)...: '''Yes [[Articles_of_Incorporation#4Third Article | Third Article]]'''
# Section 501(c)(3) requires that upon dissolution of your organization, your remaining assets...: '''Yes [[Articles_of_Incorporation##Sixth_Article_:_Management.2C_Affairs_and_Activities_and_Provision_for_Dissolution | Sixth Article]]'''

== Part IV: Narrative Description of Your Activities ==

This is the part of the application that will require the most discussion among our members. We may choose to attach our Annual Report, which we should prepare before submitting the application. In addition to a narrative of projects we're working on and the general nature of the space, what we're doing and what we plan to do, the Annual Report should be professional looking and serve as an attractive promotional device for HacDC. [http://www.carnegie.org/pdf/CCNY-AR08-18.pdf Here's a good example] of an Annual Report from the Carnegie Foundation

=== Instructions from the application ===

Using an attachment, describe your '''past, present, and planned activities in a narrative'''. If you believe that you have already provided some of this information in response to other parts of this application, you may summarize that information here and refer to the specific parts of the application for supporting details. You may also attach representative copies of newsletters, brochures, or similar documents for supporting details to this narrative. '''Remember that if this application is approved, it will be open for public inspection.''' Therefore, your narrative description of activities should be thorough and accurate. Refer to the instructions for information that must be included in your description.

=== Instructions from the form instructions ===

For each past, present, or planned activity, include information that answers the following questions:
* What is the activity?
* Who conducts the activity?
* When is the activity conducted?
* Where is the activity conducted?
* How does the activity further your exempt purposes?
* What percentage of your total time is dedicated to the activity?
* How is the activity funded?
* List any alternate names under which you operate

If you have a website, you may attach a paper copy of to support your narrative description of activities

=== Sample Activity: Microcontroller Mondays ===
Note: This is by no means complete, this is just to give an example of a good description of the activity. The same information may be presented in a less structured/more narrative form, as long as the questions are answered.

* Microcontroller Mondays is a weekly gathering of those interested in the pursuit of microcontroller-driven devices, their designa nd theory. The event is open to the public, designed for all skill levels and serves as one of the organization's primary "entry points" for involvement.
* The activity is conducted by volunteer members of HacDC
* The activity is conducted most Monday nights
* The activity is conducted at HacDC's laboratory space
* The activity furthers the following exempt purposes
** Charitable: The activity is free and open to the public. HacDC's equipment, meeting space and some consumables are made available to all participants. Other non-profit organizations and those pursuing charitable activities use the weekly meetup to learn more about microcontrollers and other electronic technology as well as network with those who have expertise and are willing to apply that expertise to relevant charitable work.
** Educational: The activity's primary aim is information exchange and mentorship on the science of microcontroller design and theory. Experts and those well-versed in the technology share information with each other and mentor those with little to no experience with the technology. Often, a potential hobbyist will bring a project they cannot complete to the event to seek advice and mentorship in completing the project and learning techniques and theory to complete more advanced projects or design new ones.
** Scientific: The activity's secondary aim is to engage with microcontroller and related technology, discover new applications of the technology and test the limits and potentials of existing technology and theory in the field.
* Approximately 15% of our total volunteer and member hours are dedicated to this activity
* The meeting space and utilities for the space are funded by members, the equipment is primarily donated or paid through membership dues and donations. Those participating in mentorship and research activities do so as volunteers.

== Part V : Compensation and Other Financial Arrangements With Your Officers, Directors, Trustees, Employees, and Independent Contractors ==

HacDC has no paid staff, officers, volunteers, etc. As such, this clause should present no issue to us, though we may want to adopt policies stating under what circumstances someone would be compensated (i.e. a teacher of a class, speaker, etc.)

This clause was expanded in the most recent revision of the application to ferret out organizations formed primarily for the enrichment of the participants. It's common for hobbyists in the field to form their own non-profit to fund their presumably exempt activities as a primary career.

'''However, the officers will have to attach a list "showing their name, qualifications, average hours worked, and duties."'''

Note: The officer titles are most likely going to change pending a Bylaws revision.

: 1a.
: Elliot Williams / Coordinator in Chief / 1525 Newton St NW, Washington DC, 20010 / -$0-
: (Other officers, etc.)

: 1b. '''None'''
: 1c. '''None'''

: 2a. Are any of your officers, directors, or trustees related to each other through family or business relationships? If “Yes,” identify the individuals and explain the relationship. '''No'''
: 2b. Do you have a business relationship with any of your officers, directors, or trustees other than through their position as an officer, director, or trustee? If “Yes,” identify the individuals and describe the business relationship with each of your officers, directors, or trustees. '''No'''
: 2c. Are any of your officers, directors, or trustees related to your highest compensated employees or highest compensated independent contractors listed on lines 1b or 1c through family or business relationships? If “Yes,” identify the individuals and explain the relationship. '''No'''
: 3a. For each of your officers, directors, trustees, highest compensated employees, and highest compensated independent contractors listed on lines 1a, 1b, or 1c, attach a list showing their name, qualifications, average hours worked, and duties. '''Attached list of qualifications, etc.''' ''This is where the officers will have to list their duties, qualifications, etc.''
: 3b. Do any of your officers, directors, trustees, highest compensated employees, and highest compensated independent contractors listed on lines 1a, 1b, or 1c receive compensation from any other organizations, whether tax exempt or taxable, that are related to you through common control? '''No''' ''This assumes that none of the officers work or have business or other outside interests with the same entities.''
: 4. In establishing the compensation for your officers, directors, trustees, highest compensated employees, and highest compensated independent contractors listed on lines 1a, 1b, and 1c, the following practices are recommended, although they are not required to obtain exemption. Answer “Yes” to all the practices you use.

''The curious part about these policies is that, since nobody is compensated, they're technically not necessary. We can either put in place these policies on the hypothetical saying we'll eventually pay people or we could say they're irrelevant because nobody here is compensated''

: 4a. Do you or will the individuals that approve compensation arrangements follow a conflict of interest policy? '''Yes'''
: 4b. Do you or will you approve compensation arrangements in advance of paying compensation? '''Yes'''
: 4c. Do you or will you document in writing the date and terms of approved compensation arrangements? '''Yes'''
: 4d Do you or will you record in writing the decision made by each individual who decided or voted on compensation arrangements? '''Yes'''
: 4e Do you or will you approve compensation arrangements based on information about compensation paid by similarly situated taxable or tax-exempt organizations for similar services, current compensation surveys compiled by independent firms, or actual written offers from similarly situated organizations? Refer to the instructions for Part V, lines 1a, 1b, and 1c, for information on what to include as compensation. '''Yes'''
: 4f Do you or will you record in writing both the information on which you relied to base your decision and its source? '''Yes'''

== Part VI: Your Members and Other Individuals and Organizations That Receive Benefits From You ==

This is a very sticky part of the application. What HacDC does and how it relates to other organizations will need to be documented in narrative form in this part of the application.

What we've done and what we plan to do should be noted in this section and what avenues we choose to open or close for ourselves will need to be decided before we can fill this out. We should distinguish between ongoing activities (past/present) and what we plan to do ("planned activities"). We should structure our responses in terms of "programs", even though in practice, we don't make specific programmatic distinctions as such.

The IRS basically wants to make sure that the exempt services and related "benefits" we provide here are not for any particular group of individuals or are otherwise self-serving. HacDC is basically in the clear on this, but it is important to clearly document this as such.

: 1a. In carrying out your exempt purposes, do you provide goods, services, or funds to individuals? '''Yes. Our core program is providing a space for the creative exploration of technology. Members and other individuals use the space and incidental services provided. Our educational program, through more formalized classes, provide individuals with introductory knowledge in electronics, open source software and other technical pursuits. We also plan on providing services to the community, such as public wireless internet access. Informally, we serve as a hub for donated equipment which individuals may avail themselves of for their own benefit. However, we do not as a rule provide individualized goods or services to individuals. While we anticipate funding specific projects or pursuits, we do not provide funds to individuals.'''

: 1b. In carrying out your exempt purposes, do you provide goods, services, or funds to organizations? '''Yes. We currently provide a forum for other organizations to have meetings or host workshops. We are also working with our landlord to provide internet access to other organizations that rent space in our building.'''

: 2. Do any of your programs limit the provision of goods, services, or funds to a specific individual or group of specific individuals? '''No''' ''Note, we should draft some kind of non-discrimination policy along these lines.''

: 3. Do any individuals who receive goods, services, or funds through your programs have a family or business relationship with any officer, director, trustee, or with any of your highest compensated employees or highest compensated independent contractors listed in Part V, lines 1a, 1b, and 1c? '''No'''

== Part VII: Your History ==

These are relatively simple and straightforward.

: 1. Are you a successor to another organization? '''No''' ''HacDC did not take on another organization's assets or mission, it was formed entirely independently.''

: 2. Are you submitting this application more than 27 months after the end of the month in which you were legally formed? '''NO''' ''As long as we complete this application by May of 2010, we're OK.''

== Part VIII: Your Specific Activities ==

These are relatively straightforward questions that shouldn't pose too much difficulty. In answering specifically, we should attempt to keep our options open while bearing in mind that HacDC should not contact with outside organizations to accomplish any fund raising or other program goals, nor should it serve other groups as such.

One potential issue is raised regarding intellectual property in Question 10.

: 1. Do you support or oppose candidates in political campaigns in any way? '''No''' ''501(c)(3)s are not allowed to specifically advocate or influence legislators or pending legislation, while they may, in a general way, provide information about political issues. Short of retaining counsel to guide such activities, it's best if HacDC itself remains politically neutral as an organization.''

: 2a. Do you attempt to influence legislation? '''No'''
: 2b. (N/A)

: 3a. Do you or will you operate bingo or gaming activities? '''No''' ''We'd have to get really desperate to resort to Bingo, but it is a legitimate question for churches, native american groups, etc.''
: 3b./3c. (N/A)

: 4a. Do you or will you undertake fundraising? '''Yes. Email solicitations, Personal Solicitations, Foundation Grant Solicitations, Accept Donations on Your Website, Receive Donations from Another Organization’s Website, Government Grant Solicitations'''
: Attach a description of each fundraising program:
: '''* General Fundraising: We have pursued general fundraising to support the efforts of HacDC. Such fundraising has taken place through our website, at events in our space, external events we participate in and through various channels by our members' individual initiative.'''
: '''* Equipment Donations: Most of HacDC's equipment is donated and we plan on pursuing other equipment donations'''
: '''* Specific Fundraising: Members have expressed interested and plan on targeting fundraising efforts towards the acquisition of larger pieces of equipment or capital intensive projects.'''

: 4b. Do you or will you have written or oral contracts with any individuals or organizations to raise funds for you? '''No'''
: 4c. Do you or will you engage in fundraising activities for other organizations? '''No'''
: 4d. List all states and local jurisdictions in which you conduct fundraising.
: '''* Washington, District of Columbia: Fundraising for HacDC conducted by HacDC'''
: '''* Maryland: Fundraising for HacDC conducted by HacDC'''
: '''* Virginia: Fundraising for HacDC conducted by HacDC'''
: '''* Ohio: Fundraising for HacDC conducted by HacDC'''
: '''* Globally, Via the Internet: Fundraising for HacDC conducted by HacDC'''

: 4e. Do you or will you maintain separate accounts for any contributor under which the contributor has the right to advise on the use or distribution of funds? '''No''' ''HacDC should not maintain what are called "Donor Advised Funds". While people may donate to a specific cause, i.e. a "Laser Cutter Fund" or other restricted fund, the IRS is asking about funds where donors have the right to specify where funds go after the donation is made.

: 5. Are you affiliated with a governmental unit? '''No''' ''HacDC was not created or controlled by a government agency.''

: 6. Do you or will you engage in economic development? '''No''' ''This is specifically asking if HacDC will take part in activities like a Business Improvement District, entities which are somewhat complicated and well outside the scope of what HacDC does.''

: 7a. Do or will persons other than your employees or volunteers develop your facilities? '''No''' ''This is asking about the development of real property. HacDC does not own real property, nor does it have any concrete plans to do so at this time.''
: 7b. Do or will persons other than your employees or volunteers manage your activities or facilities? '''No'''
: 7c. ''We should not have any relationships which need to be documented in this section''

: 8. Do you or will you enter into joint ventures, including partnerships or limited liability companies treated as partnerships, in which you share profits and losses with partners other than section 501(c)(3) organizations? '''No''' ''While obtaining something like the laser cutter might be advisable under this scenario, it's advisable to avoid such relationships. If this status changes, we merely need to inform the IRS as such as part of our regular 990 filing process.''

: 9a. Are you applying for exemption as a childcare organization under section 501(k)? '''No''' ''We're not in any way qualified to nor would we gain much by applying under this section''

: 10. Do you or will you publish, own, or have rights in music, literature, tapes, artworks, choreography, scientific discoveries, or other intellectual property? '''No''' ''HacDC should not be in the business of owning intellectual property or managing property rights, especially as the space we operate in is one of open source style collaboration. We should also eschew this so our members and others are free to pursue their own discoveries within our space and determine, on an individual basis, how those discoveries are licensed.''

: 11. Do you or will you accept contributions of: real property; conservation easements; closely held securities; intellectual property such as patents, trademarks, and copyrights; works of music or art; licenses; royalties; automobiles, boats, planes, or other vehicles; or collectibles of any type? '''Yes'''. ''We should explain here that we would accept certain pieces of equipment or real property that have a specific application to our exempt purposes, i.e. a building for our activities, a vehicle for equipment moving, etc. The IRS is trying to determine whether or not we'll be engaging in vehicle donation programs or the like where such items are donated, then turned around and sold for cash by the organization.''

: 12. Do you or will you operate in a foreign country or countries? '''No''' ''As an organization, HacDC itself should not operate in foreign countries, though it may support other relief efforts.''

: 13a. Do you or will you make grants, loans, or other distributions to organization(s)? '''No''' ''This is a potentially sticky issue. It's probably best for HacDC to stay out of the grant making business, at least for now, until HacDC can properly craft a role or mission for doing so. For now, it's best that HacDC projects remain in house.''

: 14a. Do you or will you make grants, loans, or other distributions to foreign organizations? '''No''' ''Post 9/11, this is an incredibly thorny issue which HacDC should avoid at all costs.''

: 15. Do you have a close connection with any organizations? '''No'''. ''HacDC's officers and members are not, as a whole, closely connected to another organization. The closest connection we might have is to our landlord, St. Stephen's, but they do not exercise control over HacDC as an organization nor does HacDC exercise control over it."

: 16. Are you applying for exemption as a cooperative hospital service organization under section. '''No'''

: 17. Are you applying for exemption as a cooperative service organization of operating educational organizations under section 501(f)? '''No'''

: 18. Are you applying for exemption as a charitable risk pool under section 501(n)? '''No'''

: 19. Do you or will you operate a school? '''No''' ''While we offer classes, we do not have formal instruction, a regular faculty, or a regularly enrolled body of pupils.''

: 20. Is your main function to provide hospital or medical care? If “Yes,” complete Schedule C. '''No'''

: 21. Do you or will you provide low-income housing or housing for the elderly or handicapped? '''No'''

: 22. Do you or will you provide scholarships, fellowships, educational loans, or other educational grants to individuals, including grants for travel, study, or other similar purposes? '''No'''

== Part IX : Financial Data ==

This information is fairly straightforward. Using the UCOA, the applicable statements for the financial year ended December 31, 2008 and the tax year to this point should be easily prepared when the application is ready.

The balance sheet is for the tax year ended December 31. This will have substantially changed as of the time of filing, and the statement at the time of filing.

== Part X: Public Charity Status ==

HacDC is a Public Charity by virtue of the fact that it receives "broad public support" from many different sources in the public. A Private Foundation is one that is primarily funded by a few individuals, trusts, corporations, etc. The questions below are designed to clarify HacDC's status as a Public Charity.

: 1. Are you a private foundation? '''No'''

: ...

: 5. If you answered “No” to line 1a, indicate the type of public charity status you are requesting by checking one of the choices below. You may check only one box. '''Box 5h most closely applies to HacDC'''

: '''5h. 509(a)(2)—an organization that normally receives not more than one-third of its financial support from gross investment income and receives more than one-third of its financial support from contributions, membership fees, and gross receipts from activities related to its exempt functions (subject to certain exceptions).'''

: ''HacDC qualifies more under 509(a)(2) rather than 509(a)(1), as more than 1/3rd of its income comes from "(i) gifts, grants, contributions, or membership fees, and (ii) gross receipts from ... sales of merchandise, performance of services, or furnishing of facilities, in an activity which is not an unrelated trade or business ..." and does not receive more than 1/3rd of is income from investments or unrelated business income.''

: 6. If you checked box g, h, or i in question 5 above, you must request either an advance or a definitive ruling by selecting one of the boxes below. Refer to the instructions to determine which type of ruling you are eligible to receive. '''Box under 6b should be checked'''

: Request for Definitive Ruling: Check this box if you have completed one tax year of at least 8 full months and you are requesting a definitive ruling. To confirm your public support status, answer line 6b(i) if you checked box g in line 5 above. ''Answer line 6b(ii) if you checked box h in line 5 above''. If you checked box i in line 5 above, answer both lines 6b(i) and (ii).

: 6.b(ii)

: For each year amounts are included on lines 1, 2, and 9 of Part IX-A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each disqualified person. '''None''' ''Aside from the officers, HacDC has no disqualified persons as long as no person has contributed more than $5,000. A legal argument can be made the officers are not technically disqualified persons.''

: For each year amounts are included on line 9 of Part IX-A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each payer, other than a disqualified person, whose payments were more than the larger of (1) 1% of line 10, Part IX-A. Statement of Revenues and Expenses, or (2) $5,000. If the answer is “None,” check this box. '''None''' ''I don't believe there is anyone who contributed more than $5,000 to HacDC in aggregate''

: 7. Did you receive any unusual grants during any of the years shown on Part IX-A. Statement of Revenues and Expenses? If “Yes,” attach a list including the name of the contributor, the date and amount of the grant, a brief description of the grant, and explain why it is unusual. '''No.''' ''This would be if HacDC received a windfall grant that would wreck the 1/3rd formula.''

== Part XI: User Fee Information ==

Unfortunately, HacDC does not qualify for the reduced user fee. The application will cost $750.

Talk:Form 1023 Draft

2009-04-14T15:19:04Z

Nickfarr:

4a. Do you or will the individuals that approve compensation arrangements follow a conflict of interest policy? No
4b. Do you or will you approve compensation arrangements in advance of paying compensation? No
4c. Do you or will you document in writing the date and terms of approved compensation arrangements? No

-Dan Barlow comments

I think we need to be able to answer yes to these.
4a. Conflict of interest should be avoided. What do we consider a conflict of interest? Is there a legal definition we can point to and say "we use that"?
4b. Should always be Yes. Currently we can spend up to $500 without approval. I suggest that should be limited to supplies, and any compensation should have to be approved in advance at a voting meeting of the membership.
4c. Following 4b. the documentation would be the approved minutes of the meeting where the compensation was approved.

I personally agree, but this clause deals specifically with compensation for services, i.e. paying staff for services. We're presently precluded from paying directors & officers for services via the bylaws. I agree that we should put a conflict of interest policy in place for reimbursements, and include a strict procedure for when and why we would pay anyone for their services...but they're not asking about straight reimbursements for goods or even the authorization to do so in this section --[[User:Nickfarr|Nickfarr]] 15:15, 14 April 2009 (UTC)

Talk:Form 1023 Draft

2009-04-14T15:15:01Z

Nickfarr:

4a. Do you or will the individuals that approve compensation arrangements follow a conflict of interest policy? No
4b. Do you or will you approve compensation arrangements in advance of paying compensation? No
4c. Do you or will you document in writing the date and terms of approved compensation arrangements? No

-Dan Barlow comments

I think we need to be able to answer yes to these.
4a. Conflict of interest should be avoided. What do we consider a conflict of interest? Is there a legal definition we can point to and say "we use that"?
4b. Should always be Yes. Currently we can spend up to $500 without approval. I suggest that should be limited to supplies, and any compensation should have to be approved in advance at a voting meeting of the membership.
4c. Following 4b. the documentation would be the approved minutes of the meeting where the compensation was approved.

I personally agree, but this clause deals specifically with compensation for services, i.e. paying staff for services. We're presently precluded from paying people for services via the bylaws. I agree that we should put a conflict of interest policy in place for reimbursements, and include a strict procedure for when and why we would pay anyone for their services...but they're not asking about straight reimbursements for goods or even the authorization to do so in this section --[[User:Nickfarr|Nickfarr]] 15:15, 14 April 2009 (UTC)

Form 1023 Draft

2009-03-30T17:10:44Z

Nickfarr:

Form 1023 Draft

2009-03-30T16:14:29Z

Nickfarr: New page: {{Floating TOC}}Below is the proposed draft of the HacDC IRS [http://ftp.irs.gov/charities/article/0,,id=130101,00.html Form 1023]. This is the form we need to fill out to become a 501(c)...

MIBS Simplified Rules of Coordinated Consensus through Chaos 2009 Proposal

2009-02-21T21:13:53Z

Nickfarr: /* Standing Rule 1 : Admission of Members */

{{Floating TOC}}

This is my proposal to amend the "MIBS Simplified Rules of Coordinated Consensus through Chaos", our standing rules.

== Summary ==

* Shift the burden of actual business and proposals to a once monthly meeting
* Allow for informal, casual social gatherings on non-"monthly" meetings.
* Improve the membership admission procedure

== Section I : Specific Types and Conduct of Meetings ==

=== Standard Regular Meetings ===

Standard Regular Meetings are to be as informal as possible while facilitating productive discussion on matters affecting the organization.

The agenda of said meetings shall consist of Minister reports and items suggested for discussion as arranged and agreed to by consensus of the membership.

These meetings shall be informally guided by the Coordinator in Chief or their designate. Meeting minutes shall be taken by the Keeper of the MIBS or their designate and made available to all members for comment and clarification. As such, all those attending have a responsibility to produce accurate minutes of the meeting. Meeting minutes need not take any particular format as long as the substance of the meeting discussion is clear.

The only official items of business to be considered at a Standard Regular meeting are:

* Approval of the last Standard Regular Meeting's minutes
* Admission of a new member.

Ministers shall be present at all Standard Regular Meetings and available to receive feedback or entertain questions applicable to their office. Ministers unable to attend shall submit an applicable written report via any means available to the membership as a whole.

In the event quorum is not reached at a Standard Regular Meeting, the duty to produce a report of what was discussed remains in effect on those attending.

Standard Regular Meetings may take no longer than one hour if a member scheduled event immediately follows.

=== Formal Regular Meetings ===

Formal Regular Meetings shall take place monthly on dates decided at the Annual Meeting.

Formal Regular Meetings shall be conducted under Roberts Rules of Order. For purposes of those rules, the last Formal Meeting shall be considered the prior meeting, though the discussions from Standard Regular Meetings shall be admitted into the record.

Special meetings, as called per procedure in the Bylaws, shall be considered a Formal Regular Meeting.

== Section II: Standing Rules ==

=== Standing Rule 1 : Admission of Members ===

For the purposes of Article II, Section 3, any eligible person present at any meeting, provided a quorum is present, may present themselves for election as a member. It is duty of any member present to nominate present member candidates.

Upon visual approval of the member candidate, they shall be considered a member as soon as their first periodic dues have been paid or waiver granted. If admitting the member would break quorum, they shall be considered a member at the close of the meeting.

The Minister of Finance may grant any member privilege, except the right to vote at a meeting, to any member candidate, provided that notification of privileges granted is given electronically to all members and posted in a conspicuous place in the registered office.

The Minister of Finance and Keeper of the MIBS will coordinate to ensure all member privileges have been conveyed to all newly admitted members. They shall jointly issue a report on the current membership count prior to every meeting.

=== Standing Rule 2 : Special Meetings at other times ===

To accommodate the needs of the members as well as any potential pressing issues, the Ministers shall occasionally schedule Special Meetings in accordance with Article III, Section 3, at times other than the regularly scheduled time.

For the purposes of Article III, Section 3, "Special Meetings", a petition may be considered signed if any member electronically conveys their approval for such a proposed meeting to all other members through a means established by the Ministers.

=== Standing Rule 3 : Annual Meeting Business not determined at the Annual Meeting ===

For the purposes of Article III, Section 2, "Annual Meetings", if any required business is not conclusively determined by resolution at the Annual Meeting, said business must be entertained as the first orders of business at the next regularly scheduled Formal Regular Meeting

== Section III: Meeting Dates ==

The dates of Standard or Formal meetings are to be set by resolution at the Annual Meeting.

For 2009, through dates determined at the 2010 meeting, the Meeting Dates are as follows:

* Tuesday, Febr. 24, 2009 Formal
* Tuesday, March 03, 2009 Standard
* Tuesday, March 10, 2009 Standard
* Tuesday, March 17, 2009 Standard
* Tuesday, March 24, 2009 Standard
* Tuesday, March 31, 2009 Formal
* Tuesday, April 07, 2009 Standard
* Tuesday, April 14, 2009 Standard
* Tuesday, April 21, 2009 Standard
* Tuesday, April 28, 2009 Formal
* Tuesday, May 05, 2009 Standard
* Tuesday, May 12, 2009 Standard
* Tuesday, May 19, 2009 Standard
* Tuesday, May 26, 2009 Formal Regular Meeting (Note: Day after Memorial Day)
* Tuesday, June 02, 2009 Standard
* Tuesday, June 09, 2009 Standard
* Tuesday, June 16, 2009 Standard
* Tuesday, June 23, 2009 Standard
* Tuesday, June 30, 2009 Formal
* Tuesday, July 07, 2009 Standard
* Tuesday, July 14, 2009 Standard
* Tuesday, July 21, 2009 Standard
* Tuesday, July 28, 2009 Formal
* Tuesday, August 04, 2009 Standard
* Tuesday, August 11, 2009 Standard
* Tuesday, August 18, 2009 Standard
* Tuesday, August 25, 2009 Formal
* Tuesday, September 01, 2009 Standard
* Tuesday, September 08, 2009 Standard (Note: Day after Labor Day)
* Tuesday, September 15, 2009 Standard
* Tuesday, September 22, 2009 Standard
* Tuesday, September 29, 2009 Formal
* Tuesday, October 06, 2009 Standard
* Tuesday, October 13, 2009 Standard (Note: Day after Columbus Day)
* Tuesday, October 20, 2009 Standard
* Tuesday, October 27, 2009 Formal
* Tuesday, November 03, 2009 Standard
* Tuesday, November 10, 2009 Standard (Note: Day before Veteran's Day)
* Tuesday, November 17, 2009 Standard
* Tuesday, November 24, 2009 Formal (Note: Two days before Thanksgiving)
* Tuesday, December 01, 2009 Standard
* Tuesday, December 08, 2009 Standard
* Tuesday, December 15, 2009 Formal
* Tuesday, December 22, 2009 Standard (Note: Beginning of Christmas Holiday)
* Tuesday, December 29, 2009 Standard

Note: The following meeting dates are only scheduled until the next interceding Annual Meeting
* Tuesday, January 05, 2010 Standard
* Tuesday, January 12, 2010 Standard
* Tuesday, January 19, 2010 Standard (Note: Day after MLK Day)
* Tuesday, January 26, 2010 Formal
* Tuesday, February 02, 2010 Standard
* Tuesday, February 09, 2010 Standard
* Tuesday, February 16, 2010 Standard (Note: Day before Washington's Birthday)
* Tuesday, February 23, 2010 Formal
* Tuesday, March 02, 2010 Standard
* Tuesday, March 09, 2010 Standard
* Tuesday, March 16, 2010 Standard
* Tuesday, March 23, 2010 Formal

MIBS Simplified Rules of Coordinated Consensus through Chaos 2009 Proposal

2009-02-21T21:11:32Z

Nickfarr: /* Standing Rule 2 : Special Meetings at other times */

{{Floating TOC}}

This is my proposal to amend the "MIBS Simplified Rules of Coordinated Consensus through Chaos", our standing rules.

== Summary ==

* Shift the burden of actual business and proposals to a once monthly meeting
* Allow for informal, casual social gatherings on non-"monthly" meetings.
* Improve the membership admission procedure

== Section I : Specific Types and Conduct of Meetings ==

=== Standard Regular Meetings ===

Standard Regular Meetings are to be as informal as possible while facilitating productive discussion on matters affecting the organization.

The agenda of said meetings shall consist of Minister reports and items suggested for discussion as arranged and agreed to by consensus of the membership.

These meetings shall be informally guided by the Coordinator in Chief or their designate. Meeting minutes shall be taken by the Keeper of the MIBS or their designate and made available to all members for comment and clarification. As such, all those attending have a responsibility to produce accurate minutes of the meeting. Meeting minutes need not take any particular format as long as the substance of the meeting discussion is clear.

The only official items of business to be considered at a Standard Regular meeting are:

* Approval of the last Standard Regular Meeting's minutes
* Admission of a new member.

Ministers shall be present at all Standard Regular Meetings and available to receive feedback or entertain questions applicable to their office. Ministers unable to attend shall submit an applicable written report via any means available to the membership as a whole.

In the event quorum is not reached at a Standard Regular Meeting, the duty to produce a report of what was discussed remains in effect on those attending.

Standard Regular Meetings may take no longer than one hour if a member scheduled event immediately follows.

=== Formal Regular Meetings ===

Formal Regular Meetings shall take place monthly on dates decided at the Annual Meeting.

Formal Regular Meetings shall be conducted under Roberts Rules of Order. For purposes of those rules, the last Formal Meeting shall be considered the prior meeting, though the discussions from Standard Regular Meetings shall be admitted into the record.

Special meetings, as called per procedure in the Bylaws, shall be considered a Formal Regular Meeting.

== Section II: Standing Rules ==

=== Standing Rule 1 : Admission of Members ===

Any eligible person present at any meeting, provided a quorum is present, may present themselves for election as a member.

Upon visual approval of the member candidate, they shall be considered a member as soon as their first periodic dues have been paid or waiver granted. If admitting the member would break quorum, they shall be considered a member at the close of the meeting.

The Minister of Finance and Keeper of the MIBS will coordinate to ensure all member privileges have been conveyed to all newly admitted members. They shall jointly issue a report on the current membership count at every meeting.

The Minister of Finance may grant member privileges to any member candidate, provided that notification is given electronically to all members and posted in a conspicuous place in the registered office.

=== Standing Rule 2 : Special Meetings at other times ===

To accommodate the needs of the members as well as any potential pressing issues, the Ministers shall occasionally schedule Special Meetings in accordance with Article III, Section 3, at times other than the regularly scheduled time.

For the purposes of Article III, Section 3, "Special Meetings", a petition may be considered signed if any member electronically conveys their approval for such a proposed meeting to all other members through a means established by the Ministers.

=== Standing Rule 3 : Annual Meeting Business not determined at the Annual Meeting ===

For the purposes of Article III, Section 2, "Annual Meetings", if any required business is not conclusively determined by resolution at the Annual Meeting, said business must be entertained as the first orders of business at the next regularly scheduled Formal Regular Meeting

== Section III: Meeting Dates ==

The dates of Standard or Formal meetings are to be set by resolution at the Annual Meeting.

For 2009, through dates determined at the 2010 meeting, the Meeting Dates are as follows:

* Tuesday, Febr. 24, 2009 Formal
* Tuesday, March 03, 2009 Standard
* Tuesday, March 10, 2009 Standard
* Tuesday, March 17, 2009 Standard
* Tuesday, March 24, 2009 Standard
* Tuesday, March 31, 2009 Formal
* Tuesday, April 07, 2009 Standard
* Tuesday, April 14, 2009 Standard
* Tuesday, April 21, 2009 Standard
* Tuesday, April 28, 2009 Formal
* Tuesday, May 05, 2009 Standard
* Tuesday, May 12, 2009 Standard
* Tuesday, May 19, 2009 Standard
* Tuesday, May 26, 2009 Formal Regular Meeting (Note: Day after Memorial Day)
* Tuesday, June 02, 2009 Standard
* Tuesday, June 09, 2009 Standard
* Tuesday, June 16, 2009 Standard
* Tuesday, June 23, 2009 Standard
* Tuesday, June 30, 2009 Formal
* Tuesday, July 07, 2009 Standard
* Tuesday, July 14, 2009 Standard
* Tuesday, July 21, 2009 Standard
* Tuesday, July 28, 2009 Formal
* Tuesday, August 04, 2009 Standard
* Tuesday, August 11, 2009 Standard
* Tuesday, August 18, 2009 Standard
* Tuesday, August 25, 2009 Formal
* Tuesday, September 01, 2009 Standard
* Tuesday, September 08, 2009 Standard (Note: Day after Labor Day)
* Tuesday, September 15, 2009 Standard
* Tuesday, September 22, 2009 Standard
* Tuesday, September 29, 2009 Formal
* Tuesday, October 06, 2009 Standard
* Tuesday, October 13, 2009 Standard (Note: Day after Columbus Day)
* Tuesday, October 20, 2009 Standard
* Tuesday, October 27, 2009 Formal
* Tuesday, November 03, 2009 Standard
* Tuesday, November 10, 2009 Standard (Note: Day before Veteran's Day)
* Tuesday, November 17, 2009 Standard
* Tuesday, November 24, 2009 Formal (Note: Two days before Thanksgiving)
* Tuesday, December 01, 2009 Standard
* Tuesday, December 08, 2009 Standard
* Tuesday, December 15, 2009 Formal
* Tuesday, December 22, 2009 Standard (Note: Beginning of Christmas Holiday)
* Tuesday, December 29, 2009 Standard

Note: The following meeting dates are only scheduled until the next interceding Annual Meeting
* Tuesday, January 05, 2010 Standard
* Tuesday, January 12, 2010 Standard
* Tuesday, January 19, 2010 Standard (Note: Day after MLK Day)
* Tuesday, January 26, 2010 Formal
* Tuesday, February 02, 2010 Standard
* Tuesday, February 09, 2010 Standard
* Tuesday, February 16, 2010 Standard (Note: Day before Washington's Birthday)
* Tuesday, February 23, 2010 Formal
* Tuesday, March 02, 2010 Standard
* Tuesday, March 09, 2010 Standard
* Tuesday, March 16, 2010 Standard
* Tuesday, March 23, 2010 Formal

MIBS Simplified Rules of Coordinated Consensus through Chaos 2009 Proposal

2009-02-21T21:09:27Z

Nickfarr: New page: {{Floating TOC}} This is my proposal to amend the "MIBS Simplified Rules of Coordinated Consensus through Chaos", our standing rules. == Summary == * Shift the burden of actual business...

{{Floating TOC}}

This is my proposal to amend the "MIBS Simplified Rules of Coordinated Consensus through Chaos", our standing rules.

== Summary ==

* Shift the burden of actual business and proposals to a once monthly meeting
* Allow for informal, casual social gatherings on non-"monthly" meetings.
* Improve the membership admission procedure

== Section I : Specific Types and Conduct of Meetings ==

=== Standard Regular Meetings ===

Standard Regular Meetings are to be as informal as possible while facilitating productive discussion on matters affecting the organization.

The agenda of said meetings shall consist of Minister reports and items suggested for discussion as arranged and agreed to by consensus of the membership.

These meetings shall be informally guided by the Coordinator in Chief or their designate. Meeting minutes shall be taken by the Keeper of the MIBS or their designate and made available to all members for comment and clarification. As such, all those attending have a responsibility to produce accurate minutes of the meeting. Meeting minutes need not take any particular format as long as the substance of the meeting discussion is clear.

The only official items of business to be considered at a Standard Regular meeting are:

* Approval of the last Standard Regular Meeting's minutes
* Admission of a new member.

Ministers shall be present at all Standard Regular Meetings and available to receive feedback or entertain questions applicable to their office. Ministers unable to attend shall submit an applicable written report via any means available to the membership as a whole.

In the event quorum is not reached at a Standard Regular Meeting, the duty to produce a report of what was discussed remains in effect on those attending.

Standard Regular Meetings may take no longer than one hour if a member scheduled event immediately follows.

=== Formal Regular Meetings ===

Formal Regular Meetings shall take place monthly on dates decided at the Annual Meeting.

Formal Regular Meetings shall be conducted under Roberts Rules of Order. For purposes of those rules, the last Formal Meeting shall be considered the prior meeting, though the discussions from Standard Regular Meetings shall be admitted into the record.

Special meetings, as called per procedure in the Bylaws, shall be considered a Formal Regular Meeting.

== Section II: Standing Rules ==

=== Standing Rule 1 : Admission of Members ===

Any eligible person present at any meeting, provided a quorum is present, may present themselves for election as a member.

Upon visual approval of the member candidate, they shall be considered a member as soon as their first periodic dues have been paid or waiver granted. If admitting the member would break quorum, they shall be considered a member at the close of the meeting.

The Minister of Finance and Keeper of the MIBS will coordinate to ensure all member privileges have been conveyed to all newly admitted members. They shall jointly issue a report on the current membership count at every meeting.

The Minister of Finance may grant member privileges to any member candidate, provided that notification is given electronically to all members and posted in a conspicuous place in the registered office.

=== Standing Rule 2 : Special Meetings at other times ===

To accommodate the needs of the members as well as any potential pressing issues, the Ministers shall schedule Special Meetings at times other than the regularly scheduled time.

For the purposes of Article III, Section 3, "Special Meetings", a petition may be considered signed if any member electronically conveys their approval for such a proposed meeting to all other members through a means established by the Ministers.

=== Standing Rule 3 : Annual Meeting Business not determined at the Annual Meeting ===

For the purposes of Article III, Section 2, "Annual Meetings", if any required business is not conclusively determined by resolution at the Annual Meeting, said business must be entertained as the first orders of business at the next regularly scheduled Formal Regular Meeting

== Section III: Meeting Dates ==

The dates of Standard or Formal meetings are to be set by resolution at the Annual Meeting.

For 2009, through dates determined at the 2010 meeting, the Meeting Dates are as follows:

* Tuesday, Febr. 24, 2009 Formal
* Tuesday, March 03, 2009 Standard
* Tuesday, March 10, 2009 Standard
* Tuesday, March 17, 2009 Standard
* Tuesday, March 24, 2009 Standard
* Tuesday, March 31, 2009 Formal
* Tuesday, April 07, 2009 Standard
* Tuesday, April 14, 2009 Standard
* Tuesday, April 21, 2009 Standard
* Tuesday, April 28, 2009 Formal
* Tuesday, May 05, 2009 Standard
* Tuesday, May 12, 2009 Standard
* Tuesday, May 19, 2009 Standard
* Tuesday, May 26, 2009 Formal Regular Meeting (Note: Day after Memorial Day)
* Tuesday, June 02, 2009 Standard
* Tuesday, June 09, 2009 Standard
* Tuesday, June 16, 2009 Standard
* Tuesday, June 23, 2009 Standard
* Tuesday, June 30, 2009 Formal
* Tuesday, July 07, 2009 Standard
* Tuesday, July 14, 2009 Standard
* Tuesday, July 21, 2009 Standard
* Tuesday, July 28, 2009 Formal
* Tuesday, August 04, 2009 Standard
* Tuesday, August 11, 2009 Standard
* Tuesday, August 18, 2009 Standard
* Tuesday, August 25, 2009 Formal
* Tuesday, September 01, 2009 Standard
* Tuesday, September 08, 2009 Standard (Note: Day after Labor Day)
* Tuesday, September 15, 2009 Standard
* Tuesday, September 22, 2009 Standard
* Tuesday, September 29, 2009 Formal
* Tuesday, October 06, 2009 Standard
* Tuesday, October 13, 2009 Standard (Note: Day after Columbus Day)
* Tuesday, October 20, 2009 Standard
* Tuesday, October 27, 2009 Formal
* Tuesday, November 03, 2009 Standard
* Tuesday, November 10, 2009 Standard (Note: Day before Veteran's Day)
* Tuesday, November 17, 2009 Standard
* Tuesday, November 24, 2009 Formal (Note: Two days before Thanksgiving)
* Tuesday, December 01, 2009 Standard
* Tuesday, December 08, 2009 Standard
* Tuesday, December 15, 2009 Formal
* Tuesday, December 22, 2009 Standard (Note: Beginning of Christmas Holiday)
* Tuesday, December 29, 2009 Standard

Note: The following meeting dates are only scheduled until the next interceding Annual Meeting
* Tuesday, January 05, 2010 Standard
* Tuesday, January 12, 2010 Standard
* Tuesday, January 19, 2010 Standard (Note: Day after MLK Day)
* Tuesday, January 26, 2010 Formal
* Tuesday, February 02, 2010 Standard
* Tuesday, February 09, 2010 Standard
* Tuesday, February 16, 2010 Standard (Note: Day before Washington's Birthday)
* Tuesday, February 23, 2010 Formal
* Tuesday, March 02, 2010 Standard
* Tuesday, March 09, 2010 Standard
* Tuesday, March 16, 2010 Standard
* Tuesday, March 23, 2010 Formal

Meeting Agenda 2008 12 02

2008-12-01T22:01:34Z

Nickfarr: /* New Business */

{{Floating TOC}}
== Time & Location==

: December 2, 2008
: 7:30
: HacDC, 1525 Newton St NW, Washington, DC. (Space)

== Draft minutes of the last meeting ==

(Table approval of prior meeting minutes / actions)

== The Consent Agenda ==

(No items submitted in time to meet Consent Agenda Rules)

== Minister Reports ==

* Coordinator-in-Chief (Acting): Nick Farr
* Ministry of Finance: Nick Farr
* Ministry of Information: (Vacant)
* Ministry of The MIBS: Richard Bewley

== Member Reports ==

(One minute per member who wishes to give a quick report)

== Old Business ==

* Notification that the [[Bylaws_Amendment_1:_Revise_Quorum | Bylaws Amendment]] has been ratified
* Notification of new honorary members appointed by Minister of Finance
** Gareth Branwyn, Dorkbot Co-Overlord
** Alberto Gaitán, Dorkbot Co-Overlord

== New Business ==

* Elections, as per [[Bylaws#Section_3:_Elections|Article V Section III of HacDC Bylaws]]
** Coordinator in Chief: Elliot Williams (Candidate)
** Minister of Information: [[User:Katie|Katie]] (Candidate)
* Brief discussion on mailing list policy
** Resigned members will, at their option, be moved to advisors
** Should members be restricted to low traffic, forcing a lot of traffic to the (public) blabber?
** Honorary members will remain on the members and members-announce lists
* [[Workshop Configuration]]
* [[Main Space Reconfiguration]]
* [[A HacDC Christmas]]
* [[Tuesday Seminar Series]]
* [[E-Bay Recycling]]
* [[Data Destruction and Donation Day]]
* Update on the [[Door Entry Project]]
* [[Obama Inauguration Events]]

[[Category:Meeting_Agendas]]

Tuesday Lecture Series

2008-12-01T22:00:56Z

Nickfarr: Tuesday Lecture Series moved to Tuesday Seminar Series

#REDIRECT [[Tuesday Seminar Series]]

Tuesday Seminar Series

2008-12-01T22:00:56Z

Nickfarr: Tuesday Lecture Series moved to Tuesday Seminar Series

(I hope Katie will clean this up, this is just a placeholder.)

The Tuesday Lecture Series

* December 9: Gareth Branwyn and Alberto Gaitan
* December 16: (Laser Guy)
* December 23:

File:YourExcusesAreInvalidTheLastHopePresentation.pdf

2008-09-26T16:27:12Z

Nickfarr:

User:Nickfarr

2008-07-16T04:27:11Z

Nickfarr:

Nick Farr will one day update his user page.

As in, the day after he hands over everything else he has to do around here....;)

Live Status

2008-07-16T04:26:28Z

Nickfarr:

== HacDC's Live Status ==
HacDC is currently: <onlyinclude>Closed</onlyinclude>

Status: Nobody's Home. Sadly, Nate is no longer our resident Hacker! --[[User:Nickfarr|Nickfarr]] 04:26, 16 July 2008 (UTC)

=== Usage ===

Plase read the [[Talk:Live_Status|discussion]] page for instructions on how to update this page. Please check the timestamp of any information you see here before using it to make any decisions.

Time calculations: Subtract 4 hours to go from UTC to EDT.

This page is also available at [http://tinyurl.com/6hdnlk tinyurl.com/6hdnlk]

Welcome to the HacDC Wiki

2008-07-16T04:25:41Z

Nickfarr:

Welcome to HacDC. We are a hacker space located in Washington, DC. HacDC members improve the world by creatively rethinking technology. We break, build, and occasionally abuse technology in the pursuit of greater knowledge about how it works and repurposing it to build new things. Our shop is located in the [http://en.wikipedia.org/wiki/Columbia_Heights%2C_Washington%2C_D.C. Columbia Heights] neighborhood of DC.

If you're new here, you should start by looking at our public web site at [http://www.hacdc.org/ hacdc.org]. Our Wiki is mostly for internal organization, but you're welcome to look through to get a sense of what we work on (and consider joining yourself!).

== Urgent News and Bulletins ==

Please check out [[TLH Coordination]] for updates on HacDC's Trip to The Last Hope!

== HacDC's Live Status ==

HacDC is {{:Live Status}}

For full detail, visit the [[Live Status]] page.

Find out about current and future HacDC events by looking at our [http://www.google.com/calendar/embed?src=sb8mh1d332pbvnb2g4iob2p728@group.calendar.google.com Event Calendar]

== Major Pages ==

* [[:Category:Ongoing Projects|Ongoing Projects]] (Category version)
* [[Ongoing Projects]] (wiki-page version)
* [[Proposed Projects]] (wiki-page version)
* [[Wishlist]]

== Full Organization ==

{| border="1" cellpadding="3" cellspacing="0"
|-
! style="background:#CCCCCC" | [[:Category:Topics]]
! style="background:#CCCCCC" | [[:Category:Community]]
! style="background:#CCCCCC" | [[:Category:Projects]]
! style="background:#CCCCCC" | [[:Category:In the Space]]
! style="background:#CCCCCC" | [[:Category:Policy]]
|-
| Themes and threads that span across the other categories in the Wiki. This is also where we keep things that don't easily fit in other categories:
* [[:Category:Meeting Minutes | Meeting Minutes]]
* [[:Category:Financial Reports | Financial Reports]]
* [[:Category:Meeting Agendas | Meeting Agendas]]
| Pages on people in our community :
* [[:Category:Members | Member User Pages]]
* [[:Category:Collaborators | HacDC Collaborators]]
* [[:Category:Friends | Friends of HacDC]]
* [[:Category:Heroes | Heroes and people who inspire us]]
| Where our projects collaborate and document their research and progress. They are generally classified as:
* [[:Category:Ongoing Projects | Ongoing Projects]]
* [[:Category:Proposed Projects | Proposed Projects]]
* [[:Category:Abandoned Projects | Abandoned Projects]]
| Entries relating to the space including layout and events and classes we hold
* [[:Category:Space Configuration | Configuration]]
* [[:Category:Event Planning | Event Planning]]
* [[:Category:Classes | Classes]]
* [[:Category:What_I_Stole | What I Stole]]
| Our Policy Manual is divded into the following subcategories:
* [[:Category:Command Policy | Command]]
* [[:Category:Control Policy | Control]]
* [[:Category:Communications Policy | Communications]]
* [[:Category:Collaboration Policy | Collaboration]]
* [[:Category:Khaos Policy | Khaos]]
|}

__NOTOC__

TLH Coordination

2008-07-16T04:08:32Z

Nickfarr: /* Locations */

{{Floating TOC}}
This is the central coordination planning page for HacDC's effort at The Last Hope. HacDC is taking point on The Last Hope's [http://wiki.hope.net/index.php/Hackerspace_Village Hackerspace Village] and [http://wiki.hope.net/index.php/HackersMart HackersMart]

Members: PLEASE CHECK OUT the wiki pages above for volunteer sign-up schedules.

== Locations ==

GOOGLE MAP: [http://monkey.org/sl/6627958c http://monkey.org/sl/6627958c]

Hotel Pennsylvania: 401 7th Ave, New York, NY.
Boltbus and Amtrak arrive directly across the street from the Hotel Pennsylvania

Holiday Inn: 125 West 26th Street (26th between 7th and 6th.) Left on 7th from Hotel Penn front door, left on 26th.

[http://www.hackerhalfwayhouse.org/ HHH Ranch]: 114 Forrest St. #3A

== Going to TLH Schedule ==

{| class="sortable" style="margin: 1em auto 1em auto"
! Member Name || Traveling By || Departure Day || Departure Time || Arrival Time || Hotel / Crash Space
|-
| Nick Farr || Van (Richard) || Wednesday || 23:59 || 05:00 || Hotel Penn (Richard's Room)
|-
| Alli Treman || Van (Richard) || Wednesday || 23:59 || 05:00 || Hotel Penn (Richard's Room)
|-
| Richard || Van (Richard) || Wednesday || 23:59 || 05:00 || Holiday Inn (Nick's Room)
|-
| Pete || Boltbus || Thursday || 17:30 || 23:30 || Brooklyn (With Friend)
|-
| Bjorn || ? || ? || ? || ? || ?
|-
| Nate B || Car (From MI) || ? || ? || ? || Hotel Penn (With Friend)
|-
| Tim C || ? || ? || ? || ? || ?
|-
| Timball || Car (Timball) || ? || ? || ? || ?
|-
| [[User:Katie | Katie]] || Amtrak || ? || ? || ? || ?
|-
| Martin || ? || ? || ? || ? || ?
|-
| Ben || ? || ? || ? || ? || ?
|-
| Tino || ? || ? || ? || ? || ?
|-
|}

== Events Happening ==

{| class="sortable" style="margin: 1em auto 1em auto"
! Event || Location || Start Time || End Time || Who's going?
|-
| HHH Party || HHH || ? || ?
|-
| BBQ at Eric's? || ? || ? || ?
|-
| Seeing Batman? || ? || ? || ?
|-
|}

== Returning to DC ==

{| class="sortable" style="margin: 1em auto 1em auto"
! Member Name || Traveling By || Departure Day || Departure Time
|-
| Nick Farr || ? || ? || ?
|-
| Alli Treman || ? || ? || ?
|-
| Richard || ? || ? || ?
|-
| Pete || ? || ? || ?
|-
| Bjorn || ? || ? || ?
|-
| Tim C || ? || ? || ?
|-
| Timball || ? || ? || ?
|-
| [[User:Katie | Katie]] || ? || ? || ?
|-
| Martin || ? || ? || ?
|-
| Ben || ? || ? || ?
|-
| Tino || ? || ? || ?
|-
|}

TLH Coordination

2008-07-16T03:50:18Z

Nickfarr: New page: {{Floating TOC}} This is the central coordination planning page for HacDC's effort at The Last Hope. HacDC is taking point on The Last Hope's [http://wiki.hope.net/index.php/Hackerspace_V...

{{Floating TOC}}
This is the central coordination planning page for HacDC's effort at The Last Hope. HacDC is taking point on The Last Hope's [http://wiki.hope.net/index.php/Hackerspace_Village Hackerspace Village] and [http://wiki.hope.net/index.php/HackersMart HackersMart]

Members: PLEASE CHECK OUT the wiki pages above for volunteer sign-up schedules.

== Locations ==

GOOGLE MAP: [http://monkey.org/sl/6627958c http://monkey.org/sl/6627958c]

Hotel Pennsylvania: 401 7th Ave, New York, NY.
Boltbus and Amtrak arrive directly across the street from the Hotel Pennsylvania

Holiday Inn: 125 West 26th Street (26th between 7th and 6th.) Left on 7th from Hotel Penn front door, left on 26th.

HHH Ranch: 114 Forrest St. #3A

== Going to TLH Schedule ==

{| class="sortable" style="margin: 1em auto 1em auto"
! Member Name || Traveling By || Departure Day || Departure Time || Arrival Time || Hotel / Crash Space
|-
| Nick Farr || Van (Richard) || Wednesday || 23:59 || 05:00 || Hotel Penn (Richard's Room)
|-
| Alli Treman || Van (Richard) || Wednesday || 23:59 || 05:00 || Hotel Penn (Richard's Room)
|-
| Richard || Van (Richard) || Wednesday || 23:59 || 05:00 || Holiday Inn (Nick's Room)
|-
| Pete || Boltbus || Thursday || 17:30 || 23:30 || Brooklyn (With Friend)
|-
| Bjorn || ? || ? || ? || ? || ?
|-
| Nate B || Car (From MI) || ? || ? || ? || Hotel Penn (With Friend)
|-
| Tim C || ? || ? || ? || ? || ?
|-
| Timball || Car (Timball) || ? || ? || ? || ?
|-
| [[User:Katie | Katie]] || Amtrak || ? || ? || ? || ?
|-
| Martin || ? || ? || ? || ? || ?
|-
| Ben || ? || ? || ? || ? || ?
|-
| Tino || ? || ? || ? || ? || ?
|-
|}

== Events Happening ==

{| class="sortable" style="margin: 1em auto 1em auto"
! Event || Location || Start Time || End Time || Who's going?
|-
| HHH Party || HHH || ? || ?
|-
| BBQ at Eric's? || ? || ? || ?
|-
| Seeing Batman? || ? || ? || ?
|-
|}

== Returning to DC ==

{| class="sortable" style="margin: 1em auto 1em auto"
! Member Name || Traveling By || Departure Day || Departure Time
|-
| Nick Farr || ? || ? || ?
|-
| Alli Treman || ? || ? || ?
|-
| Richard || ? || ? || ?
|-
| Pete || ? || ? || ?
|-
| Bjorn || ? || ? || ?
|-
| Tim C || ? || ? || ?
|-
| Timball || ? || ? || ?
|-
| [[User:Katie | Katie]] || ? || ? || ?
|-
| Martin || ? || ? || ?
|-
| Ben || ? || ? || ?
|-
| Tino || ? || ? || ?
|-
|}

Talk:Bylaws Amendment 1: Revise Quorum

2008-07-09T17:09:54Z

Nickfarr:

I'd like to request clarification on what "encourages continued participation through other means" (listed as a Pro under the first option) means. What are "other means"? [[User:Katie|Katie]] 14:58, 9 July 2008 (UTC)

It seems to me that "The simplest solution, keeping the space as active as possible" listed as Pros under the first option are more like conclusions than arguments. (That said, I would agree that "simple" is a valid Pro argument.) [[User:Katie|Katie]] 15:06, 9 July 2008 (UTC)

: I reformatted and expanded on the arguments I originally put down. Did my changes address most of these concerns? --[[User:Nickfarr|Nickfarr]] 17:09, 9 July 2008 (UTC)

Observation: the third option is kind of self-deselecting, isn't it? The members who are least able to attend physically for the vote are the ones who would presumably be most likely to vote for it, you know? [[User:Katie|Katie]] 15:06, 9 July 2008 (UTC)

: Very True. The points I'd like to add to that are:
: * This, like all proposals, are discussed virtually. So far, most of the people not attending physically have not really been participating virtually, either. Do we change that, and if so, how?
: * After the Bylaws meeting, It's actually quite rare to see a policy discussion take place at a meeting. Most of that discussion, if it happens, happens on the list or the wiki page.
: * It would be difficult for people to implement a virtual meeting policy, given they have to dedicate time to meet in person to change it. (Catch-22, I know...)
: --[[User:Nickfarr|Nickfarr]] 17:09, 9 July 2008 (UTC)

Resource Use Policy

2008-07-04T22:50:18Z

Nickfarr: /* Social Networking */

HacDC makes resources available for member and community use. HacDC must ensure that these resources are used responsibly and within any applicable guidelines set down by suppliers of those resources.

This policy was officially adopted at the [[Regular_Member_Meeting_Minutes_2008_06_17 | June 17, 2008]] regular member meeting.

== Space Use Policy ==

* Respect your fellow members.
* Keep the space as available as possible for as many purposes as possible
* Work takes precedence over sociailizing.
* Members are responsible for their actions as well as those of their guests.
* '''Always remember to properly clean and secure the space before leaving.'''

=== Access ===

All members shall have as much physical access as possible to the leased space of HacDC.

When full access is limited, ministers shall always have full access. Otherwise, no unreasonable request for full access will be denied. All those with full access bear additional responsibilities for enabling full access to all members.

=== Priority ===

# Public Events
# Projects
# Social Networking (i.e. Hanging Out)

==== Public Events ====

Members are encouraged to schedule public events. Public events are, by default, open to the public on a first-come, first-serve basis.

Any member may schedule a public event ''at least one week in advance'' by simply:

# Scheduling the event on the [[HacDC Events Calendar]]
# Making a blog post about the event
# Posting about the event (with a link to the blog post) to the [[members list]]

Members should publicize public events.

==== Projects ====

Members are encouraged to work on [[projects]] while they're at the space. Projects that help support the space as a whole take priority over other projects.

Members actively working on a project take precedence over any potential social gathering. Members engaged in projects and members engaged in socializing should beware of this, and adjust their activities accordingly.

Members engaged in an active project may request other members to curtail or limit any activity which interferes with their pursuit of an active project. This is why members are strongly encouraged to bring their guests during a public event.

Members may bring guests to help work on projects and recruit those guests to become members!

==== Social Networking ====

Social collaboration is another important aspect to HacDC. Effective working relationships are often built or reinforced over casual social gathering. HacDC should function as a[[:wikipedia:The Third Place | Third Space]], allowing members and their guests to build interpersonal relationships outside the scope of working on an active project.

As such, members are subject to no hard limitation on the number of guests they can bring into the space, as long as they accept full responsibility for the guests they bring.

== Donated Resources Policy ==

Donated resources should be used in the following order of priority:

# HacDC Infrastructure or Tools Collection
# Member-Approved Projects
# All Other Projects

It is assumed that, given these parameters, members will work out the best use of donated resources as quickly as possible and responsibly dispose of the rest.

See also: [[Resource Disposal]]

== Tools & Equipment Use ==

* Use tools and equipment responsibly.
* Put tools and equipment away where they belong in a way that best preserves their usefulness.
* When in doubt, ask for help and training.
* If you're not sure an individually-owned tool is available for general use, ask its owner.
* Don't act in a way that would lead to expansion of this policy.

== Internet Use Policy ==

We are subject to the [http://www.speakeasy.net/tos/ Speakeasy Terms of Service]

All users of the HacDC internal network are responsible for ensuring they are in compliance with the Speakeasy TOS.

[[Category:Command Policy]] [[Category:Policy]]

Welcome to the HacDC Wiki

2008-07-03T17:29:38Z

Nickfarr: /* HacDC's Live Status */

Welcome to HacDC. We are a hacker space located in Washington, DC. HacDC members improve the world by creatively rethinking technology. We break, build, and occasionally abuse technology in the pursuit of greater knowledge about how it works and repurposing it to build new things. Our shop is located in the [http://en.wikipedia.org/wiki/Columbia_Heights%2C_Washington%2C_D.C. Columbia Heights] neighborhood of DC.

If you're new here, you should start by looking at our public web site at [http://www.hacdc.org/ hacdc.org]. Our Wiki is mostly for internal organization, but you're welcome to look through to get a sense of what we work on (and consider joining yourself!).

== HacDC's Live Status ==

HacDC is {{:Live Status}}

For full detail, visit the [[Live Status]] page.

Find out about current and future HacDC events by looking at our [http://www.google.com/calendar/embed?src=sb8mh1d332pbvnb2g4iob2p728@group.calendar.google.com Event Calendar]

== Major Pages ==

* [[:Category:Ongoing Projects|Ongoing Projects]] (Category version)
* [[Ongoing Projects]] (wiki-page version)
* [[Proposed Projects]] (wiki-page version)
* [[Wishlist]]

== Full Organization ==

{| border="1" cellpadding="3" cellspacing="0"
|-
! style="background:#CCCCCC" | [[:Category:Topics]]
! style="background:#CCCCCC" | [[:Category:Community]]
! style="background:#CCCCCC" | [[:Category:Projects]]
! style="background:#CCCCCC" | [[:Category:In the Space]]
! style="background:#CCCCCC" | [[:Category:Policy]]
|-
| Themes and threads that span across the other categories in the Wiki. This is also where we keep things that don't easily fit in other categories:
* [[:Category:Meeting Minutes | Meeting Minutes]]
* [[:Category:Financial Reports | Financial Reports]]
* [[:Category:Meeting Agendas | Meeting Agendas]]
| Pages on people in our community :
* [[:Category:Members | Member User Pages]]
* [[:Category:Collaborators | HacDC Collaborators]]
* [[:Category:Friends | Friends of HacDC]]
* [[:Category:Heroes | Heroes and people who inspire us]]
| Where our projects collaborate and document their research and progress. They are generally classified as:
* [[:Category:Ongoing Projects | Ongoing Projects]]
* [[:Category:Proposed Projects | Proposed Projects]]
* [[:Category:Abandoned Projects | Abandoned Projects]]
| Entries relating to the space including layout and events and classes we hold
* [[:Category:Space Configuration | Configuration]]
* [[:Category:Event Planning | Event Planning]]
* [[:Category:Classes | Classes]]
* [[:Category:What_I_Stole | What I Stole]]
| Our Policy Manual is divded into the following subcategories:
* [[:Category:Command Policy | Command]]
* [[:Category:Control Policy | Control]]
* [[:Category:Communications Policy | Communications]]
* [[:Category:Collaboration Policy | Collaboration]]
* [[:Category:Khaos Policy | Khaos]]
|}

__NOTOC__

Welcome to the HacDC Wiki

2008-07-03T17:29:23Z

Nickfarr: Unprotected "Welcome to the HacDC Wiki"

Welcome to HacDC. We are a hacker space located in Washington, DC. HacDC members improve the world by creatively rethinking technology. We break, build, and occasionally abuse technology in the pursuit of greater knowledge about how it works and repurposing it to build new things. Our shop is located in the [http://en.wikipedia.org/wiki/Columbia_Heights%2C_Washington%2C_D.C. Columbia Heights] neighborhood of DC.

If you're new here, you should start by looking at our public web site at [http://www.hacdc.org/ hacdc.org]. Our Wiki is mostly for internal organization, but you're welcome to look through to get a sense of what we work on (and consider joining yourself!).

== HacDC's Live Status ==

HacDC is {{:Live Status}}

For full detail, visit the [[Live Status]] page.

Find out about current and future HacDC events by looking at our [http://www.google.com/calendar/embed?src=sb8mh1d332pbvnb2g4iob2p728@group.calendar.google.com Event Calender]

== Major Pages ==

* [[:Category:Ongoing Projects|Ongoing Projects]] (Category version)
* [[Ongoing Projects]] (wiki-page version)
* [[Proposed Projects]] (wiki-page version)
* [[Wishlist]]

== Full Organization ==

{| border="1" cellpadding="3" cellspacing="0"
|-
! style="background:#CCCCCC" | [[:Category:Topics]]
! style="background:#CCCCCC" | [[:Category:Community]]
! style="background:#CCCCCC" | [[:Category:Projects]]
! style="background:#CCCCCC" | [[:Category:In the Space]]
! style="background:#CCCCCC" | [[:Category:Policy]]
|-
| Themes and threads that span across the other categories in the Wiki. This is also where we keep things that don't easily fit in other categories:
* [[:Category:Meeting Minutes | Meeting Minutes]]
* [[:Category:Financial Reports | Financial Reports]]
* [[:Category:Meeting Agendas | Meeting Agendas]]
| Pages on people in our community :
* [[:Category:Members | Member User Pages]]
* [[:Category:Collaborators | HacDC Collaborators]]
* [[:Category:Friends | Friends of HacDC]]
* [[:Category:Heroes | Heroes and people who inspire us]]
| Where our projects collaborate and document their research and progress. They are generally classified as:
* [[:Category:Ongoing Projects | Ongoing Projects]]
* [[:Category:Proposed Projects | Proposed Projects]]
* [[:Category:Abandoned Projects | Abandoned Projects]]
| Entries relating to the space including layout and events and classes we hold
* [[:Category:Space Configuration | Configuration]]
* [[:Category:Event Planning | Event Planning]]
* [[:Category:Classes | Classes]]
* [[:Category:What_I_Stole | What I Stole]]
| Our Policy Manual is divded into the following subcategories:
* [[:Category:Command Policy | Command]]
* [[:Category:Control Policy | Control]]
* [[:Category:Communications Policy | Communications]]
* [[:Category:Collaboration Policy | Collaboration]]
* [[:Category:Khaos Policy | Khaos]]
|}

__NOTOC__

Live Status

2008-06-27T22:10:16Z

Nickfarr:

== HacDC's Live Status ==
HacDC is currently: <onlyinclude>Open.</onlyinclude>

Contact: (202) 316-5850. (Or walk around the building and "ring" the buzzer.)

Signed: [[User:Nickfarr|Nickfarr]] 22:10, 27 June 2008 (UTC)

=== Usage ===

Please read the [[Talk:Live_Status|discussion]] page for instructions on how to update this page. Please check the timestamp of any information you see here before using it to make any decisions.

Time calculations: Subtract 4 hours to go from UTC to EDT.

This page is also available at [http://tinyurl.com/6hdnlk tinyurl.com/6hdnlk]

Resource Use Policy

2008-06-20T03:41:10Z

Nickfarr:

HacDC makes resources available for member and community use. HacDC must ensure that these resources are used responsibly and within any applicable guidelines set down by suppliers of those resources.

This policy was officially adopted at the [[Regular_Member_Meeting_Minutes_2008_06_17 | June 17, 2008]] regular member meeting.

== Space Use Policy ==

* Respect your fellow members.
* Keep the space as available as possible for as many purposes as possible
* Work takes precedence over sociailizing.
* Members are responsible for their actions as well as those of their guests.
* '''Always remember to properly clean and secure the space before leaving.'''

=== Access ===

All members shall have as much physical access as possible to the leased space of HacDC.

When full access is limited, ministers shall always have full access. Otherwise, no unreasonable request for full access will be denied. All those with full access bear additional responsibilities for enabling full access to all members.

=== Priority ===

# Public Events
# Projects
# Social Networking (i.e. Hanging Out)

==== Public Events ====

Members are encouraged to schedule public events. Public events are, by default, open to the public on a first-come, first-serve basis.

Any member may schedule a public event ''at least one week in advance'' by simply:

# Scheduling the event on the [[HacDC Events Calendar]]
# Making a blog post about the event
# Posting about the event (with a link to the blog post) to the [[members list]]

Members should publicize public events.

==== Projects ====

Members are encouraged to work on [[projects]] while they're at the space. Projects that help support the space as a whole take priority over other projects.

Members actively working on a project take precedence over any potential social gathering. Members engaged in projects and members engaged in socializing should beware of this, and adjust their activities accordingly.

Members engaged in an active project may request other members to curtail or limit any activity which interferes with their pursuit of an active project. This is why members are strongly encouraged to bring their guests during a public event.

Members may bring guests to help work on projects and recruit those guests to become members!

==== Social Networking ====

Social collaboration is another important aspect to HacDC. Effective working relationships are often built or reinforced over casual social gathering. HacDC should function as a[[:wikipedia:The Third Space | Third Space]], allowing members and their guests to build interpersonal relationships outside the scope of working on an active project.

As such, members are subject to no hard limitation on the number of guests they can bring into the space, as long as they accept full responsibility for the guests they bring.

== Donated Resources Policy ==

Donated resources should be used in the following order of priority:

# HacDC Infrastructure or Tools Collection
# Member-Approved Projects
# All Other Projects

It is assumed that, given these parameters, members will work out the best use of donated resources as quickly as possible and responsibly dispose of the rest.

See also: [[Resource Disposal]]

== Tools & Equipment Use ==

* Use tools and equipment responsibly.
* Put tools and equipment away where they belong in a way that best preserves their usefulness.
* When in doubt, ask for help and training.
* If you're not sure an individually-owned tool is available for general use, ask its owner.
* Don't act in a way that would lead to expansion of this policy.

== Internet Use Policy ==

We are subject to the [http://www.speakeasy.net/tos/ Speakeasy Terms of Service]

All users of the HacDC internal network are responsible for ensuring they are in compliance with the Speakeasy TOS.

[[Category:Command Policy]] [[Category:Policy]]

Meeting Agenda 2008 06 24

2008-06-18T18:04:08Z

Nickfarr: /* New Business */

{{Floating TOC}}
== Time & Location==

June 24, 2008
7:30 - (no later than 8:30 PM)
HacDC, 1525 Newton St NW, Washington, DC. (Auditorium)

== Draft minutes of the last meeting ==

* Approve [[Regular_Member_Meeting_Minutes_2008_06_17 | June 17 Meeting Minutes]]

== The Consent Agenda ==

'''Times reflect allocated discussion time if moved to New Business'''

* Approve the [[Central_Services | Central Services Concept]]: Creates "shadow ministers" to assist Ministers in doing their job, apprentice potential new ministers. (10 mins)

== Minister Reports ==

(Available on Friday)

== Member Reports ==

(One minute per member who wishes to give a quick report)

== Old Business ==

* Approve new members (10 mins)

== New Business ==

* Elect new Keeper of the MIBS

[[Category:Meeting_Agendas]]

Meeting Agenda 2008 06 24

2008-06-18T18:03:29Z

Nickfarr: New page: {{Floating TOC}} == Time & Location== June 24, 2008 7:30 - (no later than 8:30 PM) HacDC, 1525 Newton St NW, Washington, DC. (Auditorium) == Draft minutes of the last meeting == * Appr...

{{Floating TOC}}
== Time & Location==

June 24, 2008
7:30 - (no later than 8:30 PM)
HacDC, 1525 Newton St NW, Washington, DC. (Auditorium)

== Draft minutes of the last meeting ==

* Approve [[Regular_Member_Meeting_Minutes_2008_06_17 | June 17 Meeting Minutes]]

== The Consent Agenda ==

'''Times reflect allocated discussion time if moved to New Business'''

* Approve the [[Central_Services | Central Services Concept]]: Creates "shadow ministers" to assist Ministers in doing their job, apprentice potential new ministers. (10 mins)

== Minister Reports ==

(Available on Friday)

== Member Reports ==

(One minute per member who wishes to give a quick report)

== Old Business ==

* Approve new members (10 mins)

== New Business ==

(What gets pulled out of the consent agenda)

[[Category:Meeting_Agendas]]

Regular Member Meeting 2008 06 17

2008-06-18T16:52:52Z

Nickfarr: New page: {{Floating TOC}} These are the minutes of the Regular Member Meeting held on June 17, 2008 * Members Present: Nick Farr, Ben Stanfield, Member 005, Timball, Derek Cooper, Dan Moniz, Tino ...

{{Floating TOC}}
These are the minutes of the Regular Member Meeting held on June 17, 2008

* Members Present: Nick Farr, Ben Stanfield, Member 005, Timball, Derek Cooper, Dan Moniz, Tino Dai, Alli Rense, Andrew Righter, A. Sabino, Bjorn Westergard, Member 029, Sarah Oliver, Richard Bewley
* Others Present:
* Quorum: "Established in Spirit" - Member 029
* Called to Order: 7:52 PM
* Adjourned: 8:35 PM
* Location: HacDC, 1525 Newton St NW, Washington DC, 20010, USA
* Presiding: Andrew Righter, Coordinator in Chief

== Draft minutes of the last meeting ==

* The [[Regular_Member_Meeting_Minutes_2008_05_20 | May 20 Meeting Minutes]], as modified, were approved. Richard Bewley was the "33rd" charter member.
* The minutes of the [[Regular_Member_Meeting_Minutes_2008_06_10 | June 10 Meeting]] were reviewed

== The Consent Agenda ==

The following items were approved by consensus:

* [[Nate_B_Dues_Waiver|Dues Waiver]] for Nate B, through January 2009.
* [[HacDC_Museum|Proposal for a HacDC museum]] proposal.
* $500 budget for the [[Physical_Access_Control_Project | Physical Access Control Project]] (i.e. Door Unlockerator Project)

== Minister Reports ==

=== Coordinator in Chief ===
Projects going well. Covered the reverse engineering class being held at the end of June.

=== Ministry of Finance ===
[[MoF_Report_2008_06_13 | Report for June 13]]. Nick also indicated he was pondering ways to move to a better way to account for "Equipment" as part of future. June dues are being collected automatically via PayPal, our Rent is paid. $1003.91 in equipment, including tools and shelving.

=== Keeper of the MIBS ===
Derek discussed his about his resignation. Nick noted that the meeting minutes are wikified after a meeting, and can be edited by group members.

=== Minister of Information ===
New Theme for HacDC Blog is finished.

== Member Reports ==

* Nick Farr: [[Columbia_Heights_Wireless | Columbia Heights Wireless]] project: We met with the church, we are proceeding with Phase I (IT Infrastructure rewiring of the church). See Wiki article for more details.
* Bjorn W: His brother has set HacDC screens for screen printing. Suggested to set up the screen printing workshop for this Saturday. Has been taking pictures of the more interesting pieces from the patent examiner's collection.

== Old Business ==

No Old Business is currently pending

== New Business ==

=== [[Resource_Use_Policy | Resource Use Policy]] ===

* Ben was concerned with resource policy, particularly disposal requirements.
* Nick explained the disposal link in the policy would not be part of the policy, but was supplemental guidance.
* Bjorn expressed questions about how to use HacDC resources for personal projects.
* Nick noted the general consensus of the group was "use common sense", parts should be used for HacDC Projects, then Personal Projects, then whatever diverts materials from the waste stream.
* Ben called for unanimous approval after nothing his objections were satisfied with Nick's clarification.
* Derek objected on the grounds he had not read the policy. Time was allotted for Derick to read the policy aloud before a vote was taken.
* Derick raised concerns about members not having precedence for the use of the space over visitors.
* Nick pointed out the proposal specifically gives members working on a project precedence over guests.
* Upon further consideration and clarification, the objection was pulled

'''Passes by consensus'''

=== [[Central_Services | Central Services Concept]] ===

Nothing discussed due to time

=== Approve new members ===

No new members appears to be approved. As of this meeting, 4 persons have signed up to pay dues and have not been officially approved as members.

[[Category:Meeting_Minutes]]

Regular Member Meeting 2008 05 20

2008-06-18T16:35:12Z

Nickfarr: Protected "Regular Member Meeting Minutes 2008 05 20" [edit=sysop:move=sysop]

{{Floating TOC}}
These are the minutes of the First Regular Member Meeting held on May 20, 2008

* Present: Nick Farr, Andrew Righter, Alli Treman
* Quorum: 50% of the members attending, quorum was established.
* Called to Order: 7:35 PM
* Location: HacDC, 1525 Newton St NW, Washington DC, 20010, USA

== Draft minutes of the last meeting ==

On Saturday, May 17, 2008 all the Incorporators of HacDC approved the [[Bylaws]]. The [[Incorporators]] signed seven copies of the bylaws, each took one copy for themselves and one for the corporation's files.

As this event was witnessed and signed by each member, no minutes need to be approved.

== The Consent Agenda ==

No items appeared in the consent agenda

== Minister Reports ==

No ministers have yet been elected by the membership. However, Nick Farr presented a [[MoF_Report_2008_05_16 | report for Friday, May 16, 2008]]

== Member Reports ==

There were no Member Reports.

== Old Business ==

There was no Old Business

== New Business ==

=== Election of Derek Cooper as Member ===

Derek Cooper, who has met all conditions for membership, was approved as a charter member by all members present. He was the first to be approved in order to elect him as Keeper of the MIBS.

=== Election of the Board of Directors ===

As all members of the Board of Directors are presently vacant, elections were held in accordance with Section 3 and 6 of Article V of the [[Bylaws]].

Andrew Righter was elected as Coordinator in Chief
Alli Treman was elected as Minister of Information
Derek Cooper was elected as Keeper of the MIBS
Nicholas Farr was elected as Minister of Finance
Adam Koeppel was elected as At-Large Director
Ryan Clarke was elected as At-Large Director

=== Charter Members ===

The following 27 charter members, who have met all conditions for membership were approved by all members present. They are listed as they wish to appear:

* A. Sabino
* Beetle
* Ben Stanfield
* Bjorn Westergard
* Dan Moniz
* David Kaufman
* David Lotts
* Doru Zuba
* Elliot
* Jonathan Blocksom
* Katie Bechtold
* Kevin Cole
* Matt Lesko
* Peter Ordal
* Phil Shapiro
* Richard Bewley
* Ryan Clarke
* Sarah Oliver
* Scott Wilson
* Tim Ball
* Tino Dai
* Member 005 (Unlisted)
* Member 007 (Unlisted)
* Member 019 (Unlisted)
* Member 024 (Unlisted)
* Member 028 (Unlisted)
* Member 029 (Unlisted)

== Adjournment ==

As quorum was broken upon the approval of the charter membership, the meeting adjourned at 8:09

[[Category:Meeting_Minutes]]

Regular Member Meeting 2008 05 20

2008-06-18T16:35:05Z

Nickfarr:

Regular Member Meeting 2008 06 10

2008-06-18T16:12:57Z

Nickfarr:

{{Floating TOC}}
These are the minutes of the Regular Member Meeting held on June 10, 2008

* Members Present: Nick Farr, Elliott W., Ben Stanfield, Member 005, Peter Ordal, Derek Cooper, Dan Moniz, Tino Dai, Bjorn Westergard, Sarah Oliver
* Others Present: Nate B, Jamie
* Quorum: Not established.
* Called to Order: 7:30 PM
* Location: HacDC, 1525 Newton St NW, Washington DC, 20010, USA
* Presiding: Nick Farr, Minister of Finance & Acting Chairperson

== Draft minutes of the last meeting ==

Review of minutes was tabled for review at a full quorum meeting.

== The Consent Agenda ==

Nick Farr reviewed the MIBS Simplified Rules of Coordinated Consensus through Chaos.

== Minister Reports ==

Review of finance report was tabled for review at a full quorum meeting.

== Member Reports ==

There were no Member Reports.

== Old Business ==

There was no old business

== New Business ==

Members discussed topics that should be on the next meeting agenda.

== Adjournment ==

As quorum was not established, the meeting adjourned at 8:00

[[Category:Meeting_Minutes]]

Regular Member Meeting 2008 06 10

2008-06-18T16:07:44Z

Nickfarr: Protected "Regular Member Meeting Minutes 2008 06 10" [edit=sysop:move=sysop]

{{Floating TOC}}
These are the minutes of the Regular Member Meeting held on June 10, 2008

* Present: Nick Farr, Nate B, Peter Ordal, Derek Cooper, Bjorn Westergard, Tino Dai, Elliott Williams, Ben Stanfield, Martin, Sarah Oliver, Dan Moniz, Jamie
* Quorum: 30% of the members attending, quorum was not established.
* Called to Order: 7:30 PM
* Location: HacDC, 1525 Newton St NW, Washington DC, 20010, USA

== Draft minutes of the last meeting ==

Review of minutes was tabled for review at a full quorum meeting.

== The Consent Agenda ==

Nick Farr reviewed the MIBS Simplified Rules of Coordinated Consensus through Chaos.

== Minister Reports ==

Review of finance report was tabled for review at a full quorum meeting.

== Member Reports ==

There were no Member Reports.

== Old Business ==

There was no old business

== New Business ==

Members discussed topics that should be on the next meeting agenda.

== Adjournment ==

As quorum was not established, the meeting adjourned at 8:00

[[Category:Meeting_Minutes]]

Meeting Agenda 2008 06 17

2008-06-16T05:47:36Z

Nickfarr: /* Minister Reports */

{{Floating TOC}}
== Time & Location==

June 17, 2008
7:30 - (no later than 8:30 PM)
HacDC, 1525 Newton St NW, Washington, DC. (Auditorium)

== Draft minutes of the last meeting ==

* Approve [[Regular_Member_Meeting_Minutes_2008_05_20 | May 20 Meeting Minutes]]
* Review minutes of the [[Regular_Member_Meeting_Minutes_2008_06_10 | June 10 Meeting]] (failed to achieve Quorum)

== The Consent Agenda ==

'''Times reflect allocated discussion time if moved to New Business'''

* Approve the [[Nate_B_Dues_Waiver|Dues Waiver]] for Nate B, through January 2009. (5 mins)
* Approve the [[HacDC_Museum|Proposal for a HacDC museum]] proposal. Earmarking of donated resources potentially greater than $500 in value and potential large use of space subject it to member approval. (10 mins)
* Approve a $500 budget for the [[Physical_Access_Control_Project | Physical Access Control Project]] (i.e. Door Unlockerator Project) (5 mins)
* Approve the [[Resource_Use_Policy | Resource Use Policy]]: Assigns priority to space and resource uses. Policy on tools as well.(10 mins)
* Approve the [[Central_Services | Central Services Concept]]: Creates "shadow ministers" to assist Ministers in doing their job, apprentice potential new ministers. (10 mins)

== Minister Reports ==

Ministry of Finance: A report will be available for the meeting.

== Member Reports ==

* Nick Farr: [[Columbia_Heights_Wireless | Columbia Heights Wireless]] project. (1 min)

== Old Business ==

No Old Business is currently pending

== New Business ==

* Approve new members (10 mins)

[[Category:Meeting_Agendas]]

Board of Directors

2008-06-16T05:41:50Z

Nickfarr: Protected "Central Services" [edit=sysop:move=sysop]

"Central Services" is the internal reference for all members who serve in some leadership or official function at HacDC.

== Disorganization Chart ==

{| border="1" cellpadding="3" cellspacing="0"
|-
! colspan = 6 | The Will of the Membership (Directly Elected Positions)
|-
! colspan = 6 | The Board of Directors
|-
! colspan = 4 | The Ministers
| rowspan = 2 | At Large Director Foo
| rowspan = 2 | At Large Director Bar
|-
| The Coordinator in Chief
| The Minister of Information
| Keeper of the MIBS
| The Minister of Finance
|-
|}

{| border="1" cellpadding="3" cellspacing="0"
|-
! colspan = 4 | Central Services (i.e. HacDC Organizational Administration)
|-
! Coordinator in Chief
! Minister of Information
! Keeper of the MIBS
! Minister of Finance
|-
|
Appointed by the Coordinator in Chief:
* Shadow Coordinator in Chief
* Sergant-at-Arms (Physical Security)
* (Member who handles Public Relations)
|
Appointed by the Minister of Information:
* (Member who handles Intranet)
* (Members who handle website/wiki/etc)
* (Members who handle Flickr, Twitter, etc.)
|
Appointed by the Keeper of the MIBS:
* The Undersecretary
|
Appointed by the Minister of Finance:
* Shadow Minister of Finance
* Fundraising Coordinator
* Grants Guru
|-
| colspan = 4 |
''Note: These are presently all proposed positions and are, if the draft policy below is adopted, subject to discretion of the relevant minister as well as full-member review. (Review means the membership can change it if they don't like it, but they don't have to approve it in advance)''
|-
|}

== The Board of Directors (Set by Bylaws) ==

The Board of Directors, per our [[Bylaws]] consists of the Ministers and two At-Large Directors. The Board of Directors at HacDC is largely ceremonial. Members generally directly decide on all issues before HacDC. Only certain minutae and other actions required by law are carried out by the Board of Directors.

Despite direct membership control wherever possible, the Board of Directors remains primarily responsible for the affairs of HacDC under District of Columbia Corporate Law.

=== The Ministers ===

Most corporate law refers to "officers". The Ministers are our Corporate Officers and serve in the following roles:

* Coordinator in Chief = President and Chairman of the Board of Directors
* Minister of Information = Executive Vice President and Vice Chairman of the Board of Directors (and Chief Information Officer)
* Keeper of the MIBS = Secretary
* Minister of Finance = Treasurer

=== At Large Directors ===

The At Large Directors are the membership's direct representation on the Board of Directors. At Large Directors should be regular members who are not involved with the day-to-day running of HacDC. They are there to offer advice and perspective to the Ministers and act as a form of internal control.

== "Shadow" Ministers ==

'''Note: This is the primary concept up for approval on June 17'''

Approving this policy will:

* Force the ministers to appoint assistants (i.e. Ad-Hoc Ministers, Shadow Ministers, etc.)
* Force the ministers to teach and share duties with these appointed assistants
* Allow the ministers to delegate control and allow relevant access, when necessary, so these members may fulfill their appointed roles.
* Allow the ministers discretion to create or eliminate positions, though each minister must have at least one assistant who is fully capable of assuming their job if necessary.
* Allow the membership to revoke or reinstate a position or member to a position by majority vote.

The reasoning for ensuring that ministers appoint shadows is threefold:

* Each minister has (at least one) designated backup
* Provides continuity of operations and preservation of institutional knowledge
* Helps membership elect new ministers based on merit and performance

[[Category:Control Policy]][[Category:Policy]]

Board of Directors

2008-06-16T05:39:54Z

Nickfarr: /* Disorganization Chart */

Resource Use Policy

2008-06-16T05:33:01Z

Nickfarr: Protected "Resource Use Policy" [edit=sysop:move=sysop]

HacDC makes resources available for member and community use. HacDC must ensure that these resources are used responsibly and within any applicable guidelines set down by suppliers of those resources.

'''Note: This policy is still subject to member review and approval'''

== Space Use Policy ==

* Respect your fellow members.
* Keep the space as available as possible for as many purposes as possible
* Work takes precedence over sociailizing.
* Members are responsible for their actions as well as those of their guests.
* '''Always remember to properly clean and secure the space before leaving.'''

=== Access ===

All members shall have as much physical access as possible to the leased space of HacDC.

When full access is limited, ministers shall always have full access. Otherwise, no unreasonable request for full access will be denied. All those with full access bear additional responsibilities for enabling full access to all members.

=== Priority ===

# Public Events
# Projects
# Social Networking (i.e. Hanging Out)

==== Public Events ====

Members are encouraged to schedule public events. Public events are, by default, open to the public on a first-come, first-serve basis.

Any member may schedule a public event ''at least one week in advance'' by simply:

# Scheduling the event on the [[HacDC Events Calendar]]
# Making a blog post about the event
# Posting about the event (with a link to the blog post) to the [[members list]]

Members should publicize public events.

==== Projects ====

Members are encouraged to work on [[projects]] while they're at the space. Projects that help support the space as a whole take priority over other projects.

Members actively working on a project take precedence over any potential social gathering. Members engaged in projects and members engaged in socializing should beware of this, and adjust their activities accordingly.

Members engaged in an active project may request other members to curtail or limit any activity which interferes with their pursuit of an active project. This is why members are strongly encouraged to bring their guests during a public event.

Members may bring guests to help work on projects and recruit those guests to become members!

==== Social Networking ====

Social collaboration is another important aspect to HacDC. Effective working relationships are often built or reinforced over casual social gathering. HacDC should function as a[[:wikipedia:The Third Space | Third Space]], allowing members and their guests to build interpersonal relationships outside the scope of working on an active project.

As such, members are subject to no hard limitation on the number of guests they can bring into the space, as long as they accept full responsibility for the guests they bring.

== Donated Resources Policy ==

Donated resources should be used in the following order of priority:

# HacDC Infrastructure or Tools Collection
# Member-Approved Projects
# All Other Projects

It is assumed that, given these parameters, members will work out the best use of donated resources as quickly as possible and responsibly dispose of the rest.

See also: [[Resource Disposal]]

== Tools & Equipment Use ==

* Use tools and equipment responsibly.
* Put tools and equipment away where they belong in a way that best preserves their usefulness.
* When in doubt, ask for help and training.
* If you're not sure an individually-owned tool is available for general use, ask its owner.
* Don't act in a way that would lead to expansion of this policy.

== Internet Use Policy ==

We are subject to the [http://www.speakeasy.net/tos/ Speakeasy Terms of Service]

All users of the HacDC internal network are responsible for ensuring they are in compliance with the Speakeasy TOS.

[[Category:Command Policy]] [[Category:Policy]]

Resource Use Policy

2008-06-16T05:32:50Z

Nickfarr: /* Donated Resources Policy */

HacDC makes resources available for member and community use. HacDC must ensure that these resources are used responsibly and within any applicable guidelines set down by suppliers of those resources.

'''Note: This policy is still subject to member review and approval'''

== Space Use Policy ==

* Respect your fellow members.
* Keep the space as available as possible for as many purposes as possible
* Work takes precedence over sociailizing.
* Members are responsible for their actions as well as those of their guests.
* '''Always remember to properly clean and secure the space before leaving.'''

=== Access ===

All members shall have as much physical access as possible to the leased space of HacDC.

When full access is limited, ministers shall always have full access. Otherwise, no unreasonable request for full access will be denied. All those with full access bear additional responsibilities for enabling full access to all members.

=== Priority ===

# Public Events
# Projects
# Social Networking (i.e. Hanging Out)

==== Public Events ====

Members are encouraged to schedule public events. Public events are, by default, open to the public on a first-come, first-serve basis.

Any member may schedule a public event ''at least one week in advance'' by simply:

# Scheduling the event on the [[HacDC Events Calendar]]
# Making a blog post about the event
# Posting about the event (with a link to the blog post) to the [[members list]]

Members should publicize public events.

==== Projects ====

Members are encouraged to work on [[projects]] while they're at the space. Projects that help support the space as a whole take priority over other projects.

Members actively working on a project take precedence over any potential social gathering. Members engaged in projects and members engaged in socializing should beware of this, and adjust their activities accordingly.

Members engaged in an active project may request other members to curtail or limit any activity which interferes with their pursuit of an active project. This is why members are strongly encouraged to bring their guests during a public event.

Members may bring guests to help work on projects and recruit those guests to become members!

==== Social Networking ====

Social collaboration is another important aspect to HacDC. Effective working relationships are often built or reinforced over casual social gathering. HacDC should function as a[[:wikipedia:The Third Space | Third Space]], allowing members and their guests to build interpersonal relationships outside the scope of working on an active project.

As such, members are subject to no hard limitation on the number of guests they can bring into the space, as long as they accept full responsibility for the guests they bring.

== Donated Resources Policy ==

Donated resources should be used in the following order of priority:

# HacDC Infrastructure or Tools Collection
# Member-Approved Projects
# All Other Projects

It is assumed that, given these parameters, members will work out the best use of donated resources as quickly as possible and responsibly dispose of the rest.

See also: [[Resource Disposal]]

== Tools & Equipment Use ==

* Use tools and equipment responsibly.
* Put tools and equipment away where they belong in a way that best preserves their usefulness.
* When in doubt, ask for help and training.
* If you're not sure an individually-owned tool is available for general use, ask its owner.
* Don't act in a way that would lead to expansion of this policy.

== Internet Use Policy ==

We are subject to the [http://www.speakeasy.net/tos/ Speakeasy Terms of Service]

All users of the HacDC internal network are responsible for ensuring they are in compliance with the Speakeasy TOS.

[[Category:Command Policy]] [[Category:Policy]]

Nate B Dues Waiver

2008-06-16T05:29:25Z

Nickfarr: Protected "Nate B Dues Waiver" [edit=sysop:move=sysop]

This Dues Waiver is scheduled for consideration at the June 17, 2008 member meeting.

Nick Farr, Minister of Finance and longtime friend of Nate B's is proposing this dues waiver.

== Summary ==

'''Approve a dues waiver for Nate B through January, 2009.''' This waiver would relieve his standard obligation to pay dues and allow him to continue to contribute as a bona-fide member of HacDC. Since the waiver is based on merit, not hardship, it is subject to member approval.

== Justification ==

For the past two weeks, Nate has dedicated nearly every waking moment to infrastructure development of HacDC. He has built one wall of shelves, reinforced the other, purchased all manner of improvements for the space (boxes and bins, drawer hardware, etc), contributed to the wiki, promoted HacDC at the DC 2600 meeting, and pretty much done everything in his power to make sure this venture succeeds and thrives.

More from Nate: "I will return home to Detroit sooner or later. After another few days, probably. And I don't know when I'll be able to visit DC again. (But there's a chance it'll be nearly immediate; I'm having a blast!) I think I've contributed plenty of sweat equity, and I don't think a regular monthly paying membership is appropriate in this case. But I would like to legitimize my presence in the space, and on the mailing list, by requesting a membership with waived dues."

== Precedent ==

I believe Nate's activities in furthering HacDC's development set a very strong precedent for when and why we would grant a dues waiver. Nate's overall economic sacrifice in coming to DC from the Detroit, MI area in addition to making HacDC effectively a full time job for two weeks sets the golden standard for work in lieu of dues.

== Nate B's Biography ==

Nate has been active in the community for 12 years, primarily through the Michigan 2600 group. Nate's first contribution to HacDC was printing dot-matrix banners for our display at Notacon, and he's been interested in finding out what it takes to start a hacker space. It's a subject he's been interested in for some time, and he's very interested in opening some sort of community workshop in the Detroit area, where he lives.

== Support ==

I fully back this proposal, Nate has contributed prodigiously to HacDC. - [[User:Bjorn|Bjorn]] 01:16, 12 June 2008 (UTC)

I too support this proposal. - [[User:Katie|Katie]] 02:27, 12 June 2008 (UTC)

I rise to support the Minister of Finance's proposal. [[User:Ben|Ben]] 04:39, 12 June 2008 (UTC)

Yes. - [[User:Sarah|Sarah]] 12:21, 12 June 2008 (UTC)

Meeting Agenda 2008 06 17

2008-06-16T05:28:57Z

Nickfarr: /* Draft minutes of the last meeting */

{{Floating TOC}}
== Time & Location==

June 17, 2008
7:30 - (no later than 8:30 PM)
HacDC, 1525 Newton St NW, Washington, DC. (Auditorium)

== Draft minutes of the last meeting ==

* Approve [[Regular_Member_Meeting_Minutes_2008_05_20 | May 20 Meeting Minutes]]
* Review minutes of the [[Regular_Member_Meeting_Minutes_2008_06_10 | June 10 Meeting]] (failed to achieve Quorum)

== The Consent Agenda ==

'''Times reflect allocated discussion time if moved to New Business'''

* Approve the [[Nate_B_Dues_Waiver|Dues Waiver]] for Nate B, through January 2009. (5 mins)
* Approve the [[HacDC_Museum|Proposal for a HacDC museum]] proposal. Earmarking of donated resources potentially greater than $500 in value and potential large use of space subject it to member approval. (10 mins)
* Approve a $500 budget for the [[Physical_Access_Control_Project | Physical Access Control Project]] (i.e. Door Unlockerator Project) (5 mins)
* Approve the [[Resource_Use_Policy | Resource Use Policy]]: Assigns priority to space and resource uses. Policy on tools as well.(10 mins)
* Approve the [[Central_Services | Central Services Concept]]: Creates "shadow ministers" to assist Ministers in doing their job, apprentice potential new ministers. (10 mins)

== Minister Reports ==

Ministry of Finance: [[MoF_Report_2008_06_13 | Ministry of Finance report for Friday, June 13, 2008]] (Currently Draft)

== Member Reports ==

* Nick Farr: [[Columbia_Heights_Wireless | Columbia Heights Wireless]] project. (1 min)

== Old Business ==

No Old Business is currently pending

== New Business ==

* Approve new members (10 mins)

[[Category:Meeting_Agendas]]

Regular Member Meeting 2008 05 20

2008-06-11T02:38:59Z

Nickfarr:

{{Floating TOC}}
These are the minutes of the First Regular Member Meeting held on May 20, 2008

* Present: Nick Farr, Andrew Righter, Alli Treman
* Quorum: 50% of the members attending, quorum was established.
* Called to Order: 7:35 PM
* Location: HacDC, 1525 Newton St NW, Washington DC, 20010, USA

== Draft minutes of the last meeting ==

On Saturday, May 17, 2008 all the Incorporators of HacDC approved the [[Bylaws]]. The [[Incorporators]] signed seven copies of the bylaws, each took one copy for themselves and one for the corporation's files.

As this event was witnessed and signed by each member, no minutes need to be approved.

== The Consent Agenda ==

No items appeared in the consent agenda

== Minister Reports ==

No ministers have yet been elected by the membership. However, Nick Farr presented a [[MoF_Report_2008_05_16 | report for Friday, May 16, 2008]]

== Member Reports ==

There were no Member Reports.

== Old Business ==

There was no Old Business

== New Business ==

=== Election of Derek Cooper as Member ===

Derek Cooper, who has met all conditions for membership, was approved as a charter member by all members present. He was the first to be approved in order to elect him as Keeper of the MIBS.

=== Election of the Board of Directors ===

As all members of the Board of Directors are presently vacant, elections were held in accordance with Section 3 and 6 of Article V of the [[Bylaws]].

Andrew Righter was elected as Coordinator in Chief
Alli Treman was elected as Minister of Information
Derek Cooper was elected as Keeper of the MIBS
Nicholas Farr was elected as Minister of Finance
Adam Koeppel was elected as At-Large Director
Ryan Clarke was elected as At-Large Director

=== Charter Members ===

The following 26 charter members, who have met all conditions for membership were approved by all members present. They are listed as they wish to appear:

* A. Sabino
* Beetle
* Ben Stanfield
* Bjorn Westergard
* Dan Moniz
* David Kaufman
* David Lotts
* Doru Zuba
* Elliot
* Jonathan Blocksom
* Katie Bechtold
* Kevin Cole
* Matt Lesko
* Peter Ordal
* Phil Shapiro
* Ryan Clarke
* Sarah Oliver
* Scott Wilson
* Tim Ball
* Tino Dai
* Member 005 (Unlisted)
* Member 007 (Unlisted)
* Member 019 (Unlisted)
* Member 024 (Unlisted)
* Member 028 (Unlisted)
* Member 029 (Unlisted)

== Adjournment ==

As quorum was broken upon the approval of the charter membership, the meeting adjourned at 8:09

Regular Member Meeting 2008 05 20

2008-06-11T02:37:12Z

Nickfarr:

{{Floating TOC}}
These are the minutes of the First Regular Member Meeting held on May 20, 2008

* Present: Nick Farr, Andrew Righter, Alli Treman
* Quorum: 50% of the members attending, quorum was established.
* Called to Order: 7:35 PM.

== Draft minutes of the last meeting ==

On Saturday, May 17, 2008 all the Incorporators of HacDC approved the [[Bylaws]]. The [[Incorporators]] signed seven copies of the bylaws, each took one copy for themselves and one for the corporation's files.

As this event was witnessed and signed by each member, no minutes need to be approved.

== The Consent Agenda ==

No items appeared in the consent agenda

== Minister Reports ==

No ministers have yet been elected by the membership. However, Nick Farr presented a [[MoF_Report_2008_05_16 | report for Friday, May 16, 2008]]

== Member Reports ==

There were no Member Reports.

== Old Business ==

There was no Old Business

== New Business ==

=== Election of Derek Cooper as Member ===

Derek Cooper, who has met all conditions for membership, was approved as a charter member by all members present. He was the first to be approved in order to elect him as Keeper of the MIBS.

=== Election of the Board of Directors ===

As all members of the Board of Directors are presently vacant, elections were held in accordance with Section 3 and 6 of Article V of the [[Bylaws]].

Andrew Righter was elected as Coordinator in Chief
Alli Treman was elected as Minister of Information
Derek Cooper was elected as Keeper of the MIBS
Nicholas Farr was elected as Minister of Finance
Adam Koeppel was elected as At-Large Director
Ryan Clarke was elected as At-Large Director

=== Charter Members ===

The following 26 charter members, who have met all conditions for membership were approved by all members present. They are listed as they wish to appear:

* A. Sabino
* Beetle
* Ben Stanfield
* Bjorn Westergard
* Dan Moniz
* David Kaufman
* David Lotts
* Doru Zuba
* Elliot
* Jonathan Blocksom
* Katie Bechtold
* Kevin Cole
* Matt Lesko
* Peter Ordal
* Phil Shapiro
* Ryan Clarke
* Sarah Oliver
* Scott Wilson
* Tim Ball
* Tino Dai
* Member 005 (Unlisted)
* Member 007 (Unlisted)
* Member 019 (Unlisted)
* Member 024 (Unlisted)
* Member 028 (Unlisted)
* Member 029 (Unlisted)

== Adjournment ==

As quorum was broken upon the approval of the charter membership, the meeting adjourned at 8:09

Regular Member Meeting 2008 05 20

2008-06-11T02:35:12Z

Nickfarr:

These are the minutes of the First Regular Member Meeting held on May 20, 2008

* Present: Nick Farr, Andrew Righter, Alli Treman
* Quorum: 50% of the members attending, quorum was established.
* Called to Order: 7:35 PM.

== Draft minutes of the last meeting ==

On Saturday, May 17, 2008 all the Incorporators of HacDC approved the [[Bylaws]]. The [[Incorporators]] signed seven copies of the bylaws, each took one copy for themselves and one for the corporation's files.

As this event was witnessed and signed by each member, no minutes need to be approved.

== The Consent Agenda ==

No items appeared in the consent agenda

== Minister Reports ==

No ministers have yet been elected by the membership. However, Nick Farr presented a [[MoF_Report_2008_05_16 | report for Friday, May 16, 2008]]

== Member Reports ==

There were no Member Reports.

== Old Business ==

There was no Old Business

== New Business ==

=== Election of Derek Cooper as Member ===

Derek Cooper, who has met all conditions for membership, was approved as a charter member by all members present. He was the first to be approved in order to elect him as Keeper of the MIBS.

=== Election of the Board of Directors ===

As all members of the Board of Directors are presently vacant, elections were held in accordance with Section 3 and 6 of Article V of the [[Bylaws]].

Andrew Righter was elected as Coordinator in Chief
Alli Treman was elected as Minister of Information
Derek Cooper was elected as Keeper of the MIBS
Nicholas Farr was elected as Minister of Finance
Adam Koeppel was elected as At-Large Director
Ryan Clarke was elected as At-Large Director

=== Charter Members ===

The following 26 charter members, who have met all conditions for membership were approved by all members present. They are listed as they wish to appear:

* A. Sabino
* Beetle
* Ben Stanfield
* Bjorn Westergard
* Dan Moniz
* David Kaufman
* David Lotts
* Doru Zuba
* Elliot
* Jonathan Blocksom
* Katie Bechtold
* Kevin Cole
* Matt Lesko
* Peter Ordal
* Phil Shapiro
* Ryan Clarke
* Sarah Oliver
* Scott Wilson
* Tim Ball
* Tino Dai
* Member 005 (Unlisted)
* Member 007 (Unlisted)
* Member 019 (Unlisted)
* Member 024 (Unlisted)
* Member 028 (Unlisted)
* Member 029 (Unlisted)

== Adjournment ==

As quorum was broken upon the approval of the charter membership, the meeting adjourned at 8:09

Regular Member Meeting 2008 05 20

2008-06-11T02:34:38Z

Nickfarr:

These are the minutes of the First Regular Member Meeting held on May 20, 2008

Present: Nick Farr, Andrew Righter, Alli Treman
Quorum: 50% of the members attending, quorum was established.

Called to Order: 7:35 PM.

== Draft minutes of the last meeting ==

On Saturday, May 17, 2008 all the Incorporators of HacDC approved the [[Bylaws]]. The [[Incorporators]] signed seven copies of the bylaws, each took one copy for themselves and one for the corporation's files.

As this event was witnessed and signed by each member, no minutes need to be approved.

== The Consent Agenda ==

No items appeared in the consent agenda

== Minister Reports ==

No ministers have yet been elected by the membership. However, Nick Farr presented a [[MoF_Report_2008_05_16 | report for Friday, May 16, 2008]]

== Member Reports ==

There were no Member Reports.

== Old Business ==

There was no Old Business

== New Business ==

=== Election of Derek Cooper as Member ===

Derek Cooper, who has met all conditions for membership, was approved as a charter member by all members present. He was the first to be approved in order to elect him as Keeper of the MIBS.

=== Election of the Board of Directors ===

As all members of the Board of Directors are presently vacant, elections were held in accordance with Section 3 and 6 of Article V of the [[Bylaws]].

Andrew Righter was elected as Coordinator in Chief
Alli Treman was elected as Minister of Information
Derek Cooper was elected as Keeper of the MIBS
Nicholas Farr was elected as Minister of Finance
Adam Koeppel was elected as At-Large Director
Ryan Clarke was elected as At-Large Director

=== Charter Members ===

The following 26 charter members, who have met all conditions for membership were approved by all members present. They are listed as they wish to appear:

* A. Sabino
* Beetle
* Ben Stanfield
* Bjorn Westergard
* Dan Moniz
* David Kaufman
* David Lotts
* Doru Zuba
* Elliot
* Jonathan Blocksom
* Katie Bechtold
* Kevin Cole
* Matt Lesko
* Peter Ordal
* Phil Shapiro
* Ryan Clarke
* Sarah Oliver
* Scott Wilson
* Tim Ball
* Tino Dai
* Member 005 (Unlisted)
* Member 007 (Unlisted)
* Member 019 (Unlisted)
* Member 024 (Unlisted)
* Member 028 (Unlisted)
* Member 029 (Unlisted)

== Adjournment ==

As quorum was broken upon the approval of the charter membership, the meeting adjourned at 8:09

Regular Member Meeting 2008 05 20

2008-06-11T02:34:07Z

Nickfarr: /* I. Draft minutes of the last meeting */

These are the minutes of the First Regular Member Meeting held on May 20, 2008

Present: Nick Farr, Andrew Righter, Alli Treman
Quorum: 50% of the members attending, quorum was established.

Called to Order: 7:35 PM.

== Draft minutes of the last meeting ==

On Saturday, May 17, 2008 all the Incorporators of HacDC approved the [[Bylaws]]. The [[Incorporators]] signed seven copies of the bylaws, each took one copy for themselves and one for the corporation's files.

As this event was witnessed and signed by each member, no minutes need to be approved.

== II. The Consent Agenda ==

No items appeared in the consent agenda

== III. Minister Reports ==

No ministers have yet been elected by the membership. However, Nick Farr presented a [[MoF_Report_2008_05_16 | report for Friday, May 16, 2008]]

== IV. Member Reports ==

There were no Member Reports.

== IV. Old Business ==

There was no Old Business

== V. New Business ==

=== 1. Election of Derek Cooper as Member ===

Derek Cooper, who has met all conditions for membership, was approved as a charter member by all members present. He was the first to be approved in order to elect him as Keeper of the MIBS.

=== Election of the Board of Directors ===

As all members of the Board of Directors are presently vacant, elections were held in accordance with Section 3 and 6 of Article V of the [[Bylaws]].

Andrew Righter was elected as Coordinator in Chief
Alli Treman was elected as Minister of Information
Derek Cooper was elected as Keeper of the MIBS
Nicholas Farr was elected as Minister of Finance
Adam Koeppel was elected as At-Large Director
Ryan Clarke was elected as At-Large Director

=== Charter Members ===

The following 26 charter members, who have met all conditions for membership were approved by all members present. They are listed as they wish to appear:

* A. Sabino
* Beetle
* Ben Stanfield
* Bjorn Westergard
* Dan Moniz
* David Kaufman
* David Lotts
* Doru Zuba
* Elliot
* Jonathan Blocksom
* Katie Bechtold
* Kevin Cole
* Matt Lesko
* Peter Ordal
* Phil Shapiro
* Ryan Clarke
* Sarah Oliver
* Scott Wilson
* Tim Ball
* Tino Dai
* Member 005 (Unlisted)
* Member 007 (Unlisted)
* Member 019 (Unlisted)
* Member 024 (Unlisted)
* Member 028 (Unlisted)
* Member 029 (Unlisted)

== VI. Adjournment ==

As quorum was broken upon the approval of the charter membership, the meeting adjourned at 8:09

Regular Member Meeting 2008 05 20

2008-06-11T02:33:28Z

Nickfarr: New page: These are the minutes of the First Regular Member Meeting held on May 20, 2008 Present: Nick Farr, Andrew Righter, Alli Treman Quorum: 50% of the members attending, quorum was established...

These are the minutes of the First Regular Member Meeting held on May 20, 2008

Present: Nick Farr, Andrew Righter, Alli Treman
Quorum: 50% of the members attending, quorum was established.

Called to Order: 7:35 PM.

== I. Draft minutes of the last meeting ==

On Saturday, May 17, 2008 all the Incorporators of HacDC approved the [[Bylaws]]. The [[Incorporators]] signed seven copies of the bylaws, each took one copy for themselves and one for the corporation's files.

As this event was witnessed and signed by each member, no minutes need to be approved.

== II. The Consent Agenda ==

No items appeared in the consent agenda

== III. Minister Reports ==

No ministers have yet been elected by the membership. However, Nick Farr presented a [[MoF_Report_2008_05_16 | report for Friday, May 16, 2008]]

== IV. Member Reports ==

There were no Member Reports.

== IV. Old Business ==

There was no Old Business

== V. New Business ==

=== 1. Election of Derek Cooper as Member ===

Derek Cooper, who has met all conditions for membership, was approved as a charter member by all members present. He was the first to be approved in order to elect him as Keeper of the MIBS.

=== Election of the Board of Directors ===

As all members of the Board of Directors are presently vacant, elections were held in accordance with Section 3 and 6 of Article V of the [[Bylaws]].

Andrew Righter was elected as Coordinator in Chief
Alli Treman was elected as Minister of Information
Derek Cooper was elected as Keeper of the MIBS
Nicholas Farr was elected as Minister of Finance
Adam Koeppel was elected as At-Large Director
Ryan Clarke was elected as At-Large Director

=== Charter Members ===

The following 26 charter members, who have met all conditions for membership were approved by all members present. They are listed as they wish to appear:

* A. Sabino
* Beetle
* Ben Stanfield
* Bjorn Westergard
* Dan Moniz
* David Kaufman
* David Lotts
* Doru Zuba
* Elliot
* Jonathan Blocksom
* Katie Bechtold
* Kevin Cole
* Matt Lesko
* Peter Ordal
* Phil Shapiro
* Ryan Clarke
* Sarah Oliver
* Scott Wilson
* Tim Ball
* Tino Dai
* Member 005 (Unlisted)
* Member 007 (Unlisted)
* Member 019 (Unlisted)
* Member 024 (Unlisted)
* Member 028 (Unlisted)
* Member 029 (Unlisted)

== VI. Adjournment ==

As quorum was broken upon the approval of the charter membership, the meeting adjourned at 8:09

Mission Statement

2008-06-10T20:43:33Z

Nickfarr: New page: Our "Mission Statement" is found in the Third Article of our Articles of Incorporation. == In Brief == In short, our mission ...

Our "Mission Statement" is found in the [[Articles_of_Incorporation#Third_Article_:_Purposes | Third Article]] of our [[Articles of Incorporation]].

== In Brief ==

In short, our mission is to ''improve the world by creatively rethinking technology''.

== Complete ==

Said corporation is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. The mission of the corporation is to improve the world by creatively rethinking technology.

Subject to and within the limits of such purposes, the corporation shall:

# Build and maintain spaces suitable for technical and social collaboration.
# Collaborate on all forms of technology, culture and craft in new and interesting ways.
# Apply the results of its work to specific cultural, charitable and scientific causes.
# Freely share its research and discoveries, using what is learned to teach others.
# Recruit and develop talented members dedicated to these purposes.

The Corporation shall have in furtherance of the aforesaid purposes all of the powers conferred upon corporations organized pursuant to the provisions of the District of Columbia Non-Profit Corporation Act.

Bylaws

2008-05-20T16:51:39Z

Nickfarr: Protected "Bylaws": This is the canonical online copy so no changes are allowed. [edit=sysop:move=sysop]

{{Floating TOC}}
By law, this is the core governing document of HacDC. These bylaws were written to maximize the direct power of the membership as a whole, reducing the power of [[Board of Directors]] and the [[The Ministers | Ministers]] (how we refer to Corporate Officers) to as ceremonial and functional a role as possible.

The Bylaws in effect are kept in the [[Public Inspection Locker]]

Amendments are handled as specified in [[#Article VII: Amendments | Article 7]]

'''These Bylaws were approved by the [[Incorporators]] on May 17, 2008''' after consulting with prospective charter members.

== Article I : Why We Exist ==

=== Section 1: General Purposes ===

Said corporation is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. The mission of the corporation is to improve the world by creatively rethinking technology.

=== Section 2: Specific Purposes ===

Subject to and within the limits of Section 1, the corporation shall:

# Build and maintain spaces suitable for technical and social collaboration.
# Collaborate on all forms of technology, culture and craft in new and interesting ways.
# Apply the results of its work to specific cultural, charitable and scientific causes.
# Freely share its research and discoveries, using what is learned to teach others.
# Recruit and develop talented members dedicated to these purposes.

== Article II: Who We Are ==

=== Section 1: Designation of Membership Classes ===

HACDC has a voting membership class and a non-voting membership class.

=== Section 2: Voting Membership Class Qualifications ===

Any person who supports the purposes laid out in Article I of these bylaws is qualified to become a member.

=== Section 3: Voting Membership Class Election ===

Any member may nominate a qualified person to be a voting member. Any eligible person may be elected as a voting member at any regular meeting upon payment of their first periodic dues and visual approval of all members present. For purposes of these bylaws, all persons listed as [[Articles of Incorporation#Eighth Article : Names and Address of Members of the Initial Board of Directors | initial directors]] on the [[Articles of Incorporation | Articles of Incorporation]] shall be considered the initial voting members.

=== Section 4: Voting Membership Dues ===

The amount, payment period, due date and acceptable methods for collection of dues shall be reviewed each year at the annual meeting. A majority vote of the members at any meeting may change the procedure and terms for payment of dues. Member dues may be waived for a three month period due to financial hardship or relocation by written petition signed by more than three quarters (3/4ths) of the Board of Directors. Payment of dues may be waived for any other reason only by voting members at a duly called meeting.

=== Section 5: Voting Membership Rights and Responsibilities ===

Each voting member shall have an equal right to voice their opinion and vote their preference or abstain from voting in the affairs of the corporation. Each voting member shall exercise only one vote for each decision before the corporation. Each voting member shall have reasonable inspection rights of corporate records. Each voting member shall be responsible for timely payment of dues, providing their current address, contact information, and preference for electronic receipt of communications. Each voting member is responsible for continuing to support the purposes of the corporation.

=== Section 6: Voting Membership Resignation and Termination ===

Any voting member may resign by filing a written resignation with the Keeper of the MIBS. Resignation shall not relieve a voting member of unpaid dues or other monies owed. Voting membership may be suspended for non-payment of dues by the Minister of Finance. Any suspended voting member may restore their membership 90 days after suspension upon payment of dues owed and payable through one month beyond the end of the suspension period, or upon the granting of a dues waiver as outlined in Section 4. Voting membership may also be terminated for any reason by written petition signed by more than three quarters (3/4ths) of the voting members.

=== Section 7: Non-Voting Membership ===

For fundraising and honorary purposes, the Minister of Finance may declare the qualifications for and appointment of non-voting members. Non-voting memberships and membership titles are subject to voting member approval. Non-voting members do not have the right to vote in affairs of the corporation nor do they have any responsibilities towards it. All other rights and responsibilities of non-voting members shall be explicitly stated by the Minister of Finance and subject to voting member approval, except for the right to one (1) vegan chocolate chip cookie or a vegan baked good of equal or lesser nutritional value upon becoming a non-voting member.

== Article III: How we meet ==

=== Section 1: Regular Meetings ===

Regular meetings of voting members shall be held every Tuesday at 19:30 local time at the registered office. A different meeting place may be designated by written petition signed by more than three quarters (3/4ths) of voting members. Regular meetings shall not take place on the day before, upon, or after a federal holiday unless specifically approved at the prior regular meeting or annual meeting. Meetings shall not take place on the day of a closure declared by the Office of Personnel Management.

=== Section 2: Annual Meetings ===

An annual meeting of all members shall take place sometime in January, February or March. The Coordinator in Chief shall select the date, time and place no later than January 31 of each year. The date, time and place of the annual meeting must be posted in the registered office and submitted to members electronically at least two weeks prior to the annual meeting. A petition signed by more than three quarters (3/4ths) of voting members and submitted to the Board of Directors before Valentine's Day may specify a new date, time and place for the annual meeting. At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.

=== Section 3: Special Meetings ===

A petition presented to all voting members and signed by one third (1/3rd) of voting members may call a special meeting. Such a petition must include the date, time, place and agenda of the special meeting.

=== Section 4: Notice of Meetings ===

The time and place of upcoming meetings shall be conspicuously posted at the registered office and electronically sent to all voting members. No notice is required for a regular meeting. Special meetings require 72 hours notice considered delivered only when all voting members are personally notified and given an opportunity to sign a special meeting petition. The agenda of the next upcoming meeting and minutes of the previous meeting shall be posted at the registered office and electronically submitted to all voting members at least 72 hours prior to any meeting.

=== Section 5: Quorum ===

At a duly called meeting, at least 50% (one half) of the entire voting membership shall constitute a quorum.

=== Section 6: Voting ===

When a quorum is present, all issues, except when otherwise specified in these bylaws, shall be decided by affirmative vote of more than 50% (one half) of the voting members present.

=== Section 7: Conduct of Meetings ===

All meetings shall follow the [[MIBS Simplified Rules of Coordinated Consensus through Chaos]] as approved at an annual meeting.

== Article IV: The Ministers ==

=== Section 1: Role, Number, Qualification, Term and Compensation ===

There shall be four officers, referred to as "[[The Ministers |The Ministers]]", consisting of a Coordinator in Chief who shall serve the role of President, a Minister of Information who shall serve the role of Vice President, a Keeper of the MIBS who shall serve the role of Secretary and a Minister of Finance who shall serve the role of Treasurer. Each officer must be a voting member and each officer shall serve from the time of their election until their successor is elected and qualifies. No officer may serve more than 3 consecutive terms. No officer shall be compensated for their service as an officer, though the corporation may provide insurance and indemnity for officers as allowed by law.

=== Section 2: Duties of the Coordinator in Chief ===

The Coordinator in Chief shall preside over all meetings or designate an alternate, attempt to achieve consensus in all decision-making, ensure the membership is informed of all relevant issues, and serve other duties of a President as required by law or custom.

=== Section 3: Duties of the Minister of Information ===

The Minister of Information shall be primarily responsible for the information systems and communication processes of the corporation, coordinate the teams that manage and design those systems, draft policies and procedures for information system use, ensure effective communication and information exchange within the corporation, and serving all other duties of a Vice President as required by law or custom, including acting when the Coordinator in Chief is unable or unwilling to act.

=== Section 4: Duties of the Keeper of the MIBS ===

The Keeper of the MIBS shall be responsible for membership records including membership and board meeting actions and petitions, sending out meeting announcements, posting and distributing copies of membership meeting minutes and relevant meeting agendas to the membership, assuring that corporate records are maintained, assigning MIBS points to worthy members for a job well done and serving all other duties of a Secretary as required by law or custom.

=== Section 5: Duties of the Minister of Finance ===

The Minister of Finance shall be custodian of corporate funds, collect dues, make a financial report for each meeting, assist in the preparation of the budget, develop fundraising plans, make financial information available to members and the public, sneer at members who do not pay dues in a timely fashion and serve all other duties of a Treasurer as required by law or custom.

=== Section 6: Duties of the Ministers as whole to provide an Annual Report ===

The Ministers must prepare an annual report to be distributed at the annual meeting. The report should chronicle the activities of the corporation, including specific narratives on the corporation's work, the corporation's annual financial statements, relevant legal filings, and relevant copies of the organization's district and federal tax returns.

=== Section 7: Ministers are Directors ===

The Ministers shall also serve as bona-fide directors on the Board of Directors. Election, resignation, removal and vacancies of the Ministers are handled in accordance with procedures laid out in Article V.

== Article V: The Board of Directors ==

=== Section 1: Role, Size, Term and Compensation ===

The board of directors shall consist of the four Ministers as defined in Article IV and two at-large directors, all of whom are considered directors for the purposes of this article. All directors must be voting members of the corporation. Each director shall serve from the time of their election until their successor is elected and qualifies. No member may serve more than 3 consecutive terms on the board of directors. No director may be compensated for their service as a board member, though the corporation may provide insurance and indemnity for board members as allowed by law.

=== Section 2: Meetings ===

The Board of Directors shall meet when necessary, provided all voting members receive notice sent electronically at least five business days prior to the meeting. All voting members may attend a meeting of the board of directors. The notice shall give the time, place, reason for calling the meeting and the agenda for said meeting. Notices shall be conspicuously posted at the registered office and electronically distributed to all members at least five business days prior to a meeting. Minutes shall follow the standing rules for meetings as approved at an annual meeting. Minutes of each board meeting shall be conspicuously posted at the registered office and electronically distributed to members within 48 hours. Minutes shall be considered approved when signed by all board members in attendance.

=== Section 3: Elections ===

Each member present shall be given an opportunity to be a candidate for each officer position and each at-large director position on the board. If there is more than one candidate for an officer position, the candidate which obtains the highest number votes from voting members present shall be elected. If there are no candidates for an officer position, the outgoing officeholder may, if eligible, elect to serve another term or select any willing member to serve in that position. If there is only one candidate for an officer position, the outgoing officeholder must perform a song chosen by the incoming officeholder at the karaoke bar of the incoming officeholder's choice. If fewer than two members are candidates for at-large director, those candidates are automatically elected and the remaining vacancies shall be filled by a random process selected by the outgoing Coordinator in Chief. If more than two members are candidates for at-large director, each voting member present shall rank the candidates. The two candidates obtaining the highest preferences from voting members present shall be elected. If exactly two members are candidates for at-large director, the outgoing chairperson must immediately dance in a reasonably silly manner for at least two minutes.

=== Section 4: Quorum ===

Two thirds of board members at a duly called board member meeting shall constitute a quorum.

=== Section 5: Voting ===

All issues, except when otherwise specified in these bylaws, shall be decided by affirmative vote of more than half of the directors present at a duly held meeting.

=== Section 6: Resignation, Termination and Vacancies ===

Any officer or director may resign by filing a written resignation with the Keeper of the MIBS or two other board members. An officer or at-large director may be terminated in their role by written petition signed by more than three quarters (3/4ths) of the voting membership. Vacancies on the board shall be filled at the next regular meeting using the applicable process outlined in Section 3.

== Article VI: Committees ==

On or before September 30, the members shall nominate and approve an audit committee consisting of three voting members who are not members of the board of directors and have not served as a director for 180 days prior to appointment. The audit committee shall have full inspection rights to the affairs and documentation of the corporation. No audit committee shall be convened if the corporation has fewer than nine voting members. Otherwise, the board or voting members may not create committees or delegate their authority.

== Article VII: Amendments ==

These bylaws may be amended only when an amendment proposal petition is approved at a membership meeting and signed by more than three quarters (3/4ths) of voting members. Written notice of such petition must be submitted electronically to all members and delivered to all members of the corporation physically in person or by registered mail to take effect.

[[Category:Command Policy]] [[Category:Policy]]

Bylaws

2008-05-20T16:32:20Z

Nickfarr:

Bylaws

2008-05-20T16:28:17Z

Nickfarr:

{{Floating TOC}}
By law, this is the core governing document of HacDC. These bylaws were written to maximize the direct power of the membership as a whole, reducing the power of [[Board of Directors]] and the [[The Ministers | Ministers]] (how we refer to Corporate Officers) to as ceremonial and functional a role as possible.

The Bylaws in effect are kept in the [[Public Inspection Locker]]

Amendments are handled as specified in [[#Article VII: Amendments | Article 7]]

''These Bylaws were approved by the Incorporators on May 17, 2008''' after consulting with prospective charter members.

== Article I : Why We Exist ==

=== Section 1: General Purposes ===

Said corporation is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. The mission of the corporation is to improve the world by creatively rethinking technology.

=== Section 2: Specific Purposes ===

Subject to and within the limits of Section 1, the corporation shall:

# Build and maintain spaces suitable for technical and social collaboration.
# Collaborate on all forms of technology, culture and craft in new and interesting ways.
# Apply the results of its work to specific cultural, charitable and scientific causes.
# Freely share its research and discoveries, using what is learned to teach others.
# Recruit and develop talented members dedicated to these purposes.

== Article II: Who We Are ==

=== Section 1: Designation of Membership Classes ===

HACDC has a voting membership class and a non-voting membership class.

=== Section 2: Voting Membership Class Qualifications ===

Any person who supports the purposes laid out in Article I of these bylaws is qualified to become a member.

=== Section 3: Voting Membership Class Election ===

Any member may nominate a qualified person to be a voting member. Any eligible person may be elected as a voting member at any regular meeting upon payment of their first periodic dues and visual approval of all members present. For purposes of these bylaws, all persons listed as [[Articles of Incorporation#Eighth Article : Names and Address of Members of the Initial Board of Directors | initial directors]] on the [[Articles of Incorporation | Articles of Incorporation]] shall be considered the initial voting members.

=== Section 4: Voting Membership Dues ===

The amount, payment period, due date and acceptable methods for collection of dues shall be reviewed each year at the annual meeting. A majority vote of the members at any meeting may change the procedure and terms for payment of dues. Member dues may be waived for a three month period due to financial hardship or relocation by written petition signed by more than three quarters (3/4ths) of the Board of Directors. Payment of dues may be waived for any other reason only by voting members at a duly called meeting.

=== Section 5: Voting Membership Rights and Responsibilities ===

Each voting member shall have an equal right to voice their opinion and vote their preference or abstain from voting in the affairs of the corporation. Each voting member shall exercise only one vote for each decision before the corporation. Each voting member shall have reasonable inspection rights of corporate records. Each voting member shall be responsible for timely payment of dues, providing their current address, contact information, and preference for electronic receipt of communications. Each voting member is responsible for continuing to support the purposes of the corporation.

=== Section 6: Voting Membership Resignation and Termination ===

Any voting member may resign by filing a written resignation with the Keeper of the MIBS. Resignation shall not relieve a voting member of unpaid dues or other monies owed. Voting membership may be suspended for non-payment of dues by the Minister of Finance. Any suspended voting member may restore their membership 90 days after suspension upon payment of dues owed and payable through one month beyond the end of the suspension period, or upon the granting of a dues waiver as outlined in Section 4. Voting membership may also be terminated for any reason by written petition signed by more than three quarters (3/4ths) of the voting members.

=== Section 7: Non-Voting Membership ===

For fundraising and honorary purposes, the Minister of Finance may declare the qualifications for and appointment of non-voting members. Non-voting memberships and membership titles are subject to voting member approval. Non-voting members do not have the right to vote in affairs of the corporation nor do they have any responsibilities towards it. All other rights and responsibilities of non-voting members shall be explicitly stated by the Minister of Finance and subject to voting member approval, except for the right to one (1) vegan chocolate chip cookie or a vegan baked good of equal or lesser nutritional value upon becoming a non-voting member.

== Article III: How we meet ==

=== Section 1: Regular Meetings ===

Regular meetings of voting members shall be held every Tuesday at 19:30 local time at the registered office. A different meeting place may be designated by written petition signed by more than three quarters (3/4ths) of voting members. Regular meetings shall not take place on the day before, upon, or after a federal holiday unless specifically approved at the prior regular meeting or annual meeting. Meetings shall not take place on the day of a closure declared by the Office of Personnel Management.

=== Section 2: Annual Meetings ===

An annual meeting of all members shall take place sometime in January, February or March. The Coordinator in Chief shall select the date, time and place no later than January 31 of each year. The date, time and place of the annual meeting must be posted in the registered office and submitted to members electronically at least two weeks prior to the annual meeting. A petition signed by more than three quarters (3/4ths) of voting members and submitted to the Board of Directors before Valentine's Day may specify a new date, time and place for the annual meeting. At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.

=== Section 3: Special Meetings ===

A petition presented to all voting members and signed by one third (1/3rd) of voting members may call a special meeting. Such a petition must include the date, time, place and agenda of the special meeting.

=== Section 4: Notice of Meetings ===

The time and place of upcoming meetings shall be conspicuously posted at the registered office and electronically sent to all voting members. No notice is required for a regular meeting. Special meetings require 72 hours notice considered delivered only when all voting members are personally notified and given an opportunity to sign a special meeting petition. The agenda of the next upcoming meeting and minutes of the previous meeting shall be posted at the registered office and electronically submitted to all voting members at least 72 hours prior to any meeting.

=== Section 5: Quorum ===

At a duly called meeting, at least 50% (one half) of the entire voting membership shall constitute a quorum.

=== Section 6: Voting ===

When a quorum is present, all issues, except when otherwise specified in these bylaws, shall be decided by affirmative vote of more than 50% (one half) of the voting members present.

=== Section 7: Conduct of Meetings ===

All meetings shall follow the [[MIBS Simplified Rules of Coordinated Consensus through Chaos]] as approved at an annual meeting.

== Article IV: The Ministers ==

=== Section 1: Role, Number, Qualification, Term and Compensation ===

There shall be four officers, referred to as "[[The Ministers |The Ministers]]", consisting of a Coordinator in Chief who shall serve the role of President, a Minister of Information who shall serve the role of Vice President, a Keeper of the MIBS who shall serve the role of Secretary and a Minister of Finance who shall serve the role of Treasurer. Each officer must be a voting member and each officer shall serve from the time of their election until their successor is elected and qualifies. No officer may serve more than 3 consecutive terms. No officer shall be compensated for their service as an officer, though the corporation may provide insurance and indemnity for officers as allowed by law.

=== Section 2: Duties of the Coordinator in Chief ===

The Coordinator in Chief shall preside over all meetings or designate an alternate, attempt to achieve consensus in all decision-making, ensure the membership is informed of all relevant issues, and serve other duties of a President as required by law or custom.

=== Section 3: Duties of the Minister of Information ===

The Minister of Information shall be primarily responsible for the information systems and communication processes of the corporation, coordinate the teams that manage and design those systems, draft policies and procedures for information system use, ensure effective communication and information exchange within the corporation, and serving all other duties of a Vice President as required by law or custom, including acting when the Coordinator in Chief is unable or unwilling to act.

=== Section 4: Duties of the Keeper of the MIBS ===

The Keeper of the MIBS shall be responsible for membership records including membership and board meeting actions and petitions, sending out meeting announcements, posting and distributing copies of membership meeting minutes and relevant meeting agendas to the membership, assuring that corporate records are maintained, assigning MIBS points to worthy members for a job well done and serving all other duties of a Secretary as required by law or custom.

=== Section 5: Duties of the Minister of Finance ===

The Minister of Finance shall be custodian of corporate funds, collect dues, make a financial report for each meeting, assist in the preparation of the budget, develop fundraising plans, make financial information available to members and the public, sneer at members who do not pay dues in a timely fashion and serve all other duties of a Treasurer as required by law or custom.

=== Section 6: Duties of the Ministers as whole to provide an Annual Report ===

The Ministers must prepare an annual report to be distributed at the annual meeting. The report should chronicle the activities of the corporation, including specific narratives on the corporation's work, the corporation's annual financial statements, relevant legal filings, and relevant copies of the organization's district and federal tax returns.

=== Section 7: Ministers are Directors ===

The Ministers shall also serve as bona-fide directors on the Board of Directors. Election, resignation, removal and vacancies of the Ministers are handled in accordance with procedures laid out in Article V.

== Article V: The Board of Directors ==

=== Section 1: Role, Size, Term and Compensation ===

The board of directors shall consist of the four Ministers as defined in Article IV and two at-large directors, all of whom are considered directors for the purposes of this article. All directors must be voting members of the corporation. Each director shall serve from the time of their election until their successor is elected and qualifies. No member may serve more than 3 consecutive terms on the board of directors. No director may be compensated for their service as a board member, though the corporation may provide insurance and indemnity for board members as allowed by law.

=== Section 2: Meetings ===

The Board of Directors shall meet when necessary, provided all voting members receive notice sent electronically at least five business days prior to the meeting. All voting members may attend a meeting of the board of directors. The notice shall give the time, place, reason for calling the meeting and the agenda for said meeting. Notices shall be conspicuously posted at the registered office and electronically distributed to all members at least five business days prior to a meeting. Minutes shall follow the standing rules for meetings as approved at an annual meeting. Minutes of each board meeting shall be conspicuously posted at the registered office and electronically distributed to members within 48 hours. Minutes shall be considered approved when signed by all board members in attendance.

=== Section 3: Elections ===

Each member present shall be given an opportunity to be a candidate for each officer position and each at-large director position on the board. If there is more than one candidate for an officer position, the candidate which obtains the highest number votes from voting members present shall be elected. If there are no candidates for an officer position, the outgoing officeholder may, if eligible, elect to serve another term or select any willing member to serve in that position. If there is only one candidate for an officer position, the outgoing officeholder must perform a song chosen by the incoming officeholder at the karaoke bar of the incoming officeholder's choice. If fewer than two members are candidates for at-large director, those candidates are automatically elected and the remaining vacancies shall be filled by a random process selected by the outgoing Coordinator in Chief. If more than two members are candidates for at-large director, each voting member present shall rank the candidates. The two candidates obtaining the highest preferences from voting members present shall be elected. If exactly two members are candidates for at-large director, the outgoing chairperson must immediately dance in a reasonably silly manner for at least two minutes.

=== Section 4: Quorum ===

Two thirds of board members at a duly called board member meeting shall constitute a quorum.

=== Section 5: Voting ===

All issues, except when otherwise specified in these bylaws, shall be decided by affirmative vote of more than half of the directors present at a duly held meeting.

=== Section 6: Resignation, Termination and Vacancies ===

Any officer or director may resign by filing a written resignation with the Keeper of the MIBS or two other board members. An officer or at-large director may be terminated in their role by written petition signed by more than three quarters (3/4ths) of the voting membership. Vacancies on the board shall be filled at the next regular meeting using the applicable process outlined in Section 3.

== Article VI: Committees ==

On or before September 30, the members shall nominate and approve an audit committee consisting of three voting members who are not members of the board of directors and have not served as a director for 180 days prior to appointment. The audit committee shall have full inspection rights to the affairs and documentation of the corporation. No audit committee shall be convened if the corporation has fewer than nine voting members. Otherwise, the board or voting members may not create committees or delegate their authority.

== Article VII: Amendments ==

These bylaws may be amended only when an amendment proposal petition is approved at a membership meeting and signed by more than three quarters (3/4ths) of voting members. Written notice of such petition must be submitted electronically to all members and delivered to all members of the corporation physically in person or by registered mail to take effect.

[[Category:Command Policy]] [[Category:Policy]]

Category talk:Communications Policy

2008-04-30T15:05:34Z

Nickfarr:

irc channel should perhaps be mentioned on front page? --phf

Front page of the Wiki or front page of hacdc.org? Either way, it's a good call. --[[User:Nickfarr|Nickfarr]] 15:05, 30 April 2008 (UTC)