HacDC Wiki - User contributions [en]

Sandbox

2013-08-13T01:04:06Z

Eric:

Please use this page to learn about Wikis and test your stuff.

[[AVR Tutorial]]

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[[Category:HacDC_Systems]]

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Shop Rules

2013-05-12T17:14:52Z

Eric:

==Preface==
The Shop Rules are a '''guide''' for neighborly conduct in the shop and a codification of expected actions given unneighborly conduct.

== Rules ==
* Clean up when you are done for the day or are leaving the space.
=== Tools ===
* Don't hack on tools they are not project fodder.
* If you don't know how to use a tool ask for help.
* If no one present knows how to use a tool ask the internet.
=== Certification ===
* If the tool requires [[Tool Certifications]] then don't use it unless you are Certified
=== Junk Disposal ===
* If a Bench space is not clean and no one present claims the Item(s) and there is no label/note indicating ownership or intent to return in a Reasonable amount of time, the Item(s) may be placed in a [[Junk_Bins|Level 1]] Junk Bin. If the Item(s) has a clearly labeled owner, then good faith effort should be made to ensure the Item(s) make it back to the owner, but may be removed from the bench.

== Special Cases ==
=== Bench Freeze ===
* Bench Freeze - Some projects may require Bench space for longer than is pragmatic for the owner to stay with the Item(s):
** In these cases the Bench surface should be taped off around the Item(s), and the tape should have:
*** the name of the owner
*** constraints of the Bench Freeze (start time, end time, Item is damaged if ...).
** If the Item(s) are to be left for more than 24hrs the tape should ideally also have:
*** contact info
*** directions for safe removal
** After the time constraints have elapsed the Items(s) should be removed from the Bench by one of the following:
*** by the owner or agent thereof
*** anyone (if needed)

== Upkeep ==
The Rules section of this page should be clearly posted in all areas where it applies and/or on or near all entrances where it applies.

If the rules on this wiki page don't match posted rules they should be updated such that the posted rules match the wiki.

== Glossary ==
For the compulsively pedantic among us.

* Bench - horizontal surface that is not a part of a living thing, vehicle, or electronic device.
* Bin - A container
* Junk Bin - A Bin labeled as being a [[Junk_Bins|Junk Bin]]
* Item - something that is not a bench or a living thing
* Reasonable - passes personal nontechnical judgement
* Certified - as per [[Tool Certifications]]. (Requirements can be as low as following a checklist while operating.)

[[Category:Proposal]]

Privacy Policy

2013-05-11T03:00:31Z

Eric:

{{RevisionNeeded}}
== Summary ==

Note: This Privacy Policy was based heavily on the [http://wikimediafoundation.org/wiki/Privacy_policy Wikimedia Foundation Privacy Policy] It has not been officially approved by the membership of HacDC.

If you only read the HacDC webpages (anything ending in hacdc.org), no more information is collected than is typically collected in server logs by web sites in general.

If you contribute to the HacDC Wiki or Blog, you are '''publishing''' every word you post publicly. If you write something, assume that it will be retained forever. This includes articles, blog posts, user pages and talk pages. Some limited exceptions are described below.

== Publishing on the wiki and public data ==

Simply visiting the web site does not expose your identity publicly (but see [[#Private logging|private logging]] below).

When you edit any page in the wiki, '''you are publishing a document'''. This is a public act, and you are identified publicly with that edit as its author.

=== Identification of an author ===

When you publish a page in the wiki, you may be logged in or not.

If you are logged in, you will be identified by your user name. This may be your real name if you so choose, or you may choose to publish under a pseudonym, whatever user name you selected when you created your account.

If you have not logged in, you will be identified by your network IP address. This is a series of four numbers which identifies the Internet address from which you are contacting the wiki. Depending on your connection, this number may be traceable only to a large Internet service provider, or specifically to your school, place of business, or home. It may be possible that the origin of this IP address could be used in conjunction with any interests you express implicitly or explicitly by editing articles to identify you even by private individuals.

It may be either difficult or easy for a motivated individual to connect your network IP address with your real-life identity. Therefore if you are very concerned about privacy, you may wish to log in and publish under a pseudonym.

When using a pseudonym, your IP address will not be available to the public except in cases of abuse, including vandalism of a wiki page by you or by another user with the same IP address. In all cases, your IP address will be stored on HacDC servers and can be seen by HacDC's server administrators. Your IP address, and its connection to any usernames that share it may be released under certain circumstances (see below).

If you use a company mail server from home or telecommute and use a DSL or cable Internet connection, it is likely to be very easy for your employer to identify your IP address and find all of your IP based HacDC project contributions. Using a user name is a better way of preserving your privacy in this situation. However, remember to log out or disconnect yourself after each session using a pseudonym on a shared computer, to avoid allowing others to use your identity.

=== Cookies ===

The wiki will set a temporary session cookie (PHPSESSID) whenever you visit the site. If you do not intend to ever log in, you may deny this cookie, but you cannot log in without it. It will be deleted when you close your browser session.

More cookies may be set when you log in, to avoid typing in your user name (or optionally password) on your next visit. These last up to 30 days. You may clear these cookies after use if you are using a public machine and don't wish to expose your username to future users of the machine. (If so, clear the browser cache as well.)

=== Passwords ===

User passwords are the only assurance of the integrity of a user's edit history. All users are encouraged to select strong passwords, never share them and to change them frequently. No one shall knowingly expose the password of another user to public release either directly or indirectly.

== Private logging ==

Every time you visit a web page, you send a lot of information to the web server. Most web servers routinely maintain access logs with a portion of this information, which can be used to get an overall picture of what pages are popular, what other sites link to this one, and what web browsers people are using. It is not the intention of HacDC to use this information to keep track of legitimate users.

These logs are used to produce site statistics; the raw log data is not made public, and is normally discarded after about two months.

Log data may be examined by developers in the course of solving technical problems and in tracking down badly-behaved web spiders that overwhelm the site. IP addresses of users, derived either from those logs or from records in the database are frequently used to correlate usernames and network addresses of edits in investigating abuse of the wiki, including the suspected use of malicious "sockpuppets" (duplicate accounts), vandalism, harassment of other users, or disruption of the wiki.

=== Policy on release of data derived from page logs ===

HacDC will generally only release log data:

# In response to a valid subpoena or other compulsory request from law enforcement
# With permission of the affected user
# Where the information pertains to page views generated by a spider or bot and its dissemination is necessary to illustrate or resolve technical issues.
# Where the user has been vandalising articles or persistently behaving in a disruptive way, data may be released to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers
# Where it is reasonably necessary to protect the rights, property or safety of HacDC, its users, members or the public.

HacDC policy should not permit public distribution of such information under any circumstances, except as described above.

== Sharing information with third parties ==

See our [[Licensing Policy]] for how created content is handled by HacDC.

HacDC will not sell or share private information, such as email addresses, with third parties, unless you agree to release this information, or it is required by law to release the information.

==Security of information==

HacDC makes no guarantee against unauthorized access to any information you provide. This information may be available to anyone with access to the servers.

== E-mail, mailing lists and IRC==

=== E-mail ===

You may provide your e-mail address in your Preferences and enable other logged-in users to send email to you through the wiki. Your address will not be revealed to them unless you respond, or possibly if the email bounces. The email address may be used by HacDC to communicate with users on a wider scale.

If you do not provide an email address, you will not be able to reset your password if you forget it. However, you may contact one of the Wikimedia server administrators to enter a new mail address in your preferences.

You can remove your email address from your preferences at any time to prevent it being used.

=== Mailing lists===

If you subscribe to one of HacDC's mailing lists, your address may be exposed to any other subscriber. The list archives of most of HacDC's lists are public, and your address may find itself quoted in messages. The list archives are also archived by Gmane and other services. Mails are usually not deleted or modified, but it may be done in extreme cases.

=== Information email addresses ===

Mail sent to HacDC is not publicly visible, but may be visible to a group of HacDC members. By sending a mail to a @hacdc.org address, your address may become public within the relevant group.

=== IRC ===

We [[:Category:Communications_Policy#IRC | have an IRC channel]]. By participating in this or any IRC channel, your IP address may be exposed to other participants.

HacDC reserves the right to keep logs of conversations within any IRC channels it designates. Different channels have different policies on whether logs may be published.

== User data ==

Data on users, such as the times at which they edited and the number of edits they have made are publicly available via "user contributions" lists, and in aggregated forms published by other users.

=== Removal of user accounts ===

Once created, user accounts will not be removed. It may be possible for a username to be changed (depending on the policies of your local wiki). HacDC does not guarantee that a name will be changed on request.

Whether specific user information is deleted is dependant on the deletion policies of the project that contains the information.

== Deletion of content ==

Removing text from HacDC's wiki or blog does not permanently delete it. In normal articles, anyone can look at a previous version and see what was there. If an article is "deleted", any user with "administrator" access on the wiki, meaning almost anyone trusted not to abuse the deletion capability, can see what was deleted. Information can be permanently deleted by those people with access to the servers, but there is no guarantee this will happen except in response to legal action.

[[Category:HacDC_Docs]]
[[Category:HacDC_Systems]]
[[Category:Proposal]]

Category:Project Awesome

2013-04-12T14:10:46Z

Eric:

[[Category:Projects]]
'''Project Awesome''' is a way for HacDC members to fund projects and increase the awesomeness of the space. Any members can propose a project, and each member can vote on the projects they want to support. Each month, any funds beyond our expenses get divided among the active projects according to the member votes. Here is the [[Project_Awesome_Rules|full proposal]] (approved by the members at the [[Regular_Member_Meeting_2012_09_11|11 Sept 2012 meeting]]).

=== Voting for Projects ===
Each HacDC member gets one vote which can be divided among the active projects as desired. To vote, send an email to awesome@hacdc.org with instructions on how you would like your vote divided (e.g. "100% to PROJECT_A" or "50% each to PROJECT_B and PROJECT_C".) Your vote will stay in force until changed.

=== Supporting Projects ===
If you would like to support one of the Project Awesome projects with an additional donation, just send funds to HacDC (using PayPal, Dwolla, or a paper check) and include the project code as a comment. The money will be earmarked for use in the project you have selected!

=== Project List ===
Members of HacDC can vote to support one of these projects by sending an email with the project code to 'awesome@hacdc.org'.
{| class="wikitable"
!colspan="6"|Project Awesome Projects
|-
| '''Code'''
| '''Contact'''
| '''Email'''
| '''Status'''
| '''Link'''
| '''Summary'''
{{PA_Summary|LASER|Dan Barlow|dan.r.barlow at gmail.com|Active|[[PA_LaserCutter]]|Buy, set up, and run a laser cutter for the space}}
{{PA_Summary|BYZANTIUM|Ben Mendis|dragonwisard at gmail.com|Active|http://www.project-byzantium.org|Build a rapidly deployable mesh network}}
{{PA_Summary|KITBUILD|contact needed||Active|[[PA_KitBuild]]|Buy tools and kits for electronic kit-building workshops}}
{{PA_Summary|SUPPLIES|mirage335|spamfreemirage335 at gmail.com|Active|[[PA_SUPPLIES]]| Repair equipment. Maintain consumables, office supplies, spare parts, and other items routinely needed or sold at HacDC}}
{{PA_Summary|SPACECAM|Eric|[[User:Eric|Eric]]|Active|[[Project_SPACECAM]]| Purchase webcams to broadcast space activities on Ustream/website.}}


|}

Category:Project Awesome

2013-04-12T00:05:27Z

Eric:

[[Category:Projects]]
'''Project Awesome''' is a way for HacDC members to fund projects and increase the awesomeness of the space. Any members can propose a project, and each member can vote on the projects they want to support. Each month, any funds beyond our expenses get divided among the active projects according to the member votes. Here is the [[Project_Awesome_Rules|full proposal]] (approved by the members at the [[Regular_Member_Meeting_2012_09_11|11 Sept 2012 meeting]]).

=== Voting for Projects ===
Each HacDC member gets one vote which can be divided among the active projects as desired. To vote, send an email to awesome@hacdc.org with instructions on how you would like your vote divided (e.g. "100% to PROJECT_A" or "50% each to PROJECT_B and PROJECT_C".) Your vote will stay in force until changed.

=== Supporting Projects ===
If you would like to support one of the Project Awesome projects with an additional donation, just send funds to HacDC (using PayPal, Dwolla, or a paper check) and include the project code as a comment. The money will be earmarked for use in the project you have selected!

=== Project List ===
Members of HacDC can vote to support one of these projects by sending an email with the project code to 'awesome@hacdc.org'.
{| class="wikitable"
!colspan="6"|Project Awesome Projects
|-
| '''Code'''
| '''Contact'''
| '''Email'''
| '''Status'''
| '''Link'''
| '''Summary'''
{{PA_Summary|LASER|Dan Barlow|dan.r.barlow at gmail.com|Active|[[PA_LaserCutter]]|Buy, set up, and run a laser cutter for the space}}
{{PA_Summary|BYZANTIUM|Ben Mendis|dragonwisard at gmail.com|Active|http://www.project-byzantium.org|Build a rapidly deployable mesh network}}
{{PA_Summary|KITBUILD|contact needed|slagle at slagle.org|Active|[[PA_KitBuild]]|Buy tools and kits for electronic kit-building workshops}}
{{PA_Summary|SUPPLIES|mirage335|spamfreemirage335 at gmail.com|Active|[[PA_SUPPLIES]]| Repair equipment. Maintain consumables, office supplies, spare parts, and other items routinely needed or sold at HacDC}}
{{PA_Summary|SPACECAM|Eric|n/a|Active|[[Project_SPACECAM]]| Purchase webcams to broadcast space activities on Ustream/website.}}


|}

Project SPACECAM

2013-04-12T00:01:14Z

Eric: Created page with "Category:Project_Awesome This is the project page for webcams in HacDC."

[[Category:Project_Awesome]]

This is the project page for webcams in HacDC.

Regular Member Meeting 2013 04 09

2013-04-10T01:45:26Z

Eric: /* New Members */

[[Category:Meeting Minutes]]

== Time and Location ==
April 9, 2013
Called to order at <s>1930</s> <s>1948</s> <s>1958</s> 2008 !!
Members present: Ben, Sean, Chris, mirage, Phil, Nadiir, David W, Dan, Martin, Phil, David Mc, Eric, Katie, Andrew

[[Quorum]] is met.

== Approval of Previous Meeting's Minutes ==

[[Annual Meeting 2013]]

== Recognition ==

== Director Reports ==
Annual
=== President's Report ===

=== Vice President's Report ===
* Draft: [[Shop Rules]]
* Call for '''certification standards''' for the more dangerous tools
** who can certify?
** what if any experience and/or training is required?
** rules for operation (primarily safety best practices)?
** explicit safe/unsafe locations within or adjacent to the space?
** examples:
*** [[Certification_Lathe|Lathe]]
*** [[Certification_CNC_Mill|CNC Mill]]
*** [[Certification_Manual_Mill|Manual Mill]]
*** [[Certification_Welder|Welder]]
*** [[Certification_Deathstar|Deathstar]]

=== Treasurer's Report ===
Here is the financial summary spreadsheet for March 2013: [[File:HacDC Financials 2013 03.pdf]]. We gained two new members, Graham and Logan. Kevin Johnson began paying but has yet to be voted in. Reuven restored his membership in time to be voted into office. :) We lost two members. We had 56 paying members and 2 nonpaying members. Our dues revenue continues to meet our expenses again, and thanks to those that donate extra we had a regular (non-earmarked) monthly net of $664.

Tim renewed our business license with DC, and I will be filing our 990-N with the IRS.

Quorum remains at 14.

==== Project Awesome ====
We had a surplus so I am able to declare a $600 Project Awesome dividend and add $64 to our reserves. Here is the Project Awesome spreadsheet for March: [[File:HacDC PA Projects-2013 03.pdf]]. Thanks to everyone that voted for projects in March, there are now eleven votes total. Note that project contacts must be members, so any project whose contact leaves or transitions from member to friend status must appoint a new contact.

=== Secretary's Report ===
Working out Secretary's duties, trying to determine current rules for tracking member list and announcing meetings.
Otherwise nothing new to report. [[User:Gatohaus|Gatohaus]] 10:40, 8 April 2013 (PDT)

=== Director-at-Large Reports ===
Lot of awesome bio-hacking stuff going on.
Encouraging Mirage to demo in DC in 4 weeks.
Dev kits for Nordic something something coming in.

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project LASER ===

=== Project BYZANTIUM ===
* ISC Grant:
** Meetings (semiweekly hangouts/meatspace)
** RasPi - [https://github.com/byzantium/ByzPi ByzPi]
** next Goal - Mac compatibility
** 3rd Goal - Mesh over Ham radio
** 4th Goal - 0.4b release with all the fun stuff created in the other goals
Need to start implementing inventory system for new hardware coming in.

=== Project KITBUILD ===

=== Project 3DP ===
Justin Myers purchased 2lbs of PLA plastic. This will probably last a few months. In the long run, many types of supplies are needed at HacDC.

Three ways of doing funding general supplies:
1) The proposed PA SUPPLIES project (least controversial).
2) Allowing HacDC members to be reimbursed by the HacDC BoD (or other appointed committee) more freely from the general fund.
3) Allocating budget from the general fund at the monthly members meeting for supplies (existing process).

Funding general supplies sooner rather than later is important to move forward at HacDC.

== Member Reports ==
David W on T43's for classes. All should have Ubuntu or Win XP for consistency's sake.

== Old Business ==
none

== New Business ==
===Reimburse Justin for PLA===
Allocate $52.14 to reimburse Justin for PLA purchase.

===Buy FSLaser 5th Gen Laser Cutter===
Propose to approve purchase of FSLaser 5th Gen Hobby Laser for $3809. This includes shipping+insurance, and the $150 air compressor and included 40W CO2 laser. All other addons such as a lenses, rotary attachment, and 90W laser can be purchased later at the same price, if we don't build or source them ourselves. Fans and ducting to vent externally also required, to be sourced locally.
Link: http://fslaser.com/products/lasers/newhobby

Vote to authorize spending the entire PA Laser money (~$5500 and growing) on FSLaser, warranty, etc.
Majority carries vote, approved.

(BoD will have to vote to move control from Tim to another member, probably Dan)

* '''Last''' Consider (no vote) [http://wiki.hacdc.org/index.php/Proposed_Standing_Rules#Article_II:_Membership Article II] of the Proposed Standing Rules for voting on at next month's meeting.

== New Members ==
* Shawn
** Majority approval of membership obtained.

* Kevin R Johnson - says paid dues, interest in software radio, working on ez668 to integrate sdr into cali..??
** Majority approval of membership obtained.

* George Walker
** Interests include: instrumentation amplifiers, audio hacking, to learn about radio.
** Majority approval of membership obtained.

* Ben Goldhabber
** Interests: NorthPaw, Art, cloud and LED interaction, wants to learn CNC.
** Majority approval of membership obtained.

* Anders
** Interests: hacking DC gov budget!
** Majority approval of membership obtained.

== Adjournment ==
Adjourned at 2113

Regular Member Meeting 2013 04 09

2013-04-09T23:22:05Z

Eric: /* Buy FSE 5th Gen Laser Cutter */

[[Category:Meeting Minutes]]

== Time and Location ==
April 9, 2013

== Approval of Previous Meeting's Minutes ==

[[Annual Meeting 2013]]

== Recognition ==

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
* Draft: [[Shop Rules]]
* Call for '''certification standards''' for the more dangerous tools
** who can certify?
** what if any experience and/or training is required?
** rules for operation (primarily safety best practices)?
** explicit safe/unsafe locations within or adjacent to the space?
** examples:
*** [[Certification_Lathe|Lathe]]
*** [[Certification_CNC_Mill|CNC Mill]]
*** [[Certification_Manual_Mill|Manual Mill]]
*** [[Certification_Welder|Welder]]
*** [[Certification_Deathstar|Deathstar]]

=== Treasurer's Report ===

Here is the financial summary spreadsheet for March 2013: [[File:HacDC Financials 2013 03.pdf]]. We gained two new members, Graham and Logan. Kevin Johnson began paying but has yet to be voted in. Reuven restored his membership in time to be voted into office. :) We lost two members. We had 56 paying members and 2 nonpaying members. Our dues revenue continues to meet our expenses again, and thanks to those that donate extra we had a regular (non-earmarked) monthly net of $664.

Tim renewed our business license with DC, and I will be filing our 990-N with the IRS.

Quorum remains at 14.

==== Project Awesome ====

We had a surplus so I am able to declare a $600 Project Awesome dividend and add $64 to our reserves. Here is the Project Awesome spreadsheet for March: [[File:HacDC PA Projects-2013 03.pdf]]. Thanks to everyone that voted for projects in March, there are now eleven votes total. Note that project contacts must be members, so any project whose contact leaves or transitions from member to friend status must appoint a new contact.

=== Secretary's Report ===
Working out Secretary's duties, trying to determine current rules for tracking member list and announcing meetings.
Otherwise nothing new to report. [[User:Gatohaus|Gatohaus]] 10:40, 8 April 2013 (PDT)

=== Director-at-Large Reports ===

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project LASER ===

=== Project BYZANTIUM ===
* ISC Grant:
** Meetings (semiweekly hangouts/meatspace)
** RasPi - [https://github.com/byzantium/ByzPi ByzPi]
** next Goal - Mac compatibility
** 3rd Goal - Mesh over Ham radio
** 4th Goal - 0.4b release with all the fun stuff created in the other goals

=== Project KITBUILD ===

=== Project 3DP ===
Justin Myers purchased 2lbs of PLA plastic. This will probably last a few months. In the long run, many types of supplies are needed at HacDC.

Three ways of doing funding general supplies:
1) The proposed PA SUPPLIES project (least controversial).
2) Allowing HacDC members to be reimbursed by the HacDC BoD (or other appointed committee) more freely from the general fund.
3) Allocating budget from the general fund at the monthly members meeting for supplies (existing process).

Funding general supplies sooner rather than later is important to move forward at HacDC.

== Member Reports ==

== Old Business ==

== New Business ==
===Reimburse Justin for PLA===
Allocate $52.14 to reimburse Justin for PLA purchase.

===Buy FSLaser 5th Gen Laser Cutter===
Propose to approve purchase of FSLaser 5th Gen Hobby Laser for $3809. This includes shipping+insurance, and the $150 air compressor and included 40W CO2 laser. All other addons such as a lenses, rotary attachment, and 90W laser can be purchased later at the same price, if we don't build or source them ourselves. Fans and ducting to vent externally also required, to be sourced locally.
Link: http://fslaser.com/products/lasers/newhobby

* '''Last''' Consider (no vote) [http://wiki.hacdc.org/index.php/Proposed_Standing_Rules#Article_II:_Membership Article II] of the Proposed Standing Rules for voting on at next month's meeting.

== New Members ==

== Adjournment ==

Regular Member Meeting 2013 04 09

2013-04-09T23:21:31Z

Eric: /* New Business */

[[Category:Meeting Minutes]]

== Time and Location ==
April 9, 2013

== Approval of Previous Meeting's Minutes ==

[[Annual Meeting 2013]]

== Recognition ==

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
* Draft: [[Shop Rules]]
* Call for '''certification standards''' for the more dangerous tools
** who can certify?
** what if any experience and/or training is required?
** rules for operation (primarily safety best practices)?
** explicit safe/unsafe locations within or adjacent to the space?
** examples:
*** [[Certification_Lathe|Lathe]]
*** [[Certification_CNC_Mill|CNC Mill]]
*** [[Certification_Manual_Mill|Manual Mill]]
*** [[Certification_Welder|Welder]]
*** [[Certification_Deathstar|Deathstar]]

=== Treasurer's Report ===

Here is the financial summary spreadsheet for March 2013: [[File:HacDC Financials 2013 03.pdf]]. We gained two new members, Graham and Logan. Kevin Johnson began paying but has yet to be voted in. Reuven restored his membership in time to be voted into office. :) We lost two members. We had 56 paying members and 2 nonpaying members. Our dues revenue continues to meet our expenses again, and thanks to those that donate extra we had a regular (non-earmarked) monthly net of $664.

Tim renewed our business license with DC, and I will be filing our 990-N with the IRS.

Quorum remains at 14.

==== Project Awesome ====

We had a surplus so I am able to declare a $600 Project Awesome dividend and add $64 to our reserves. Here is the Project Awesome spreadsheet for March: [[File:HacDC PA Projects-2013 03.pdf]]. Thanks to everyone that voted for projects in March, there are now eleven votes total. Note that project contacts must be members, so any project whose contact leaves or transitions from member to friend status must appoint a new contact.

=== Secretary's Report ===
Working out Secretary's duties, trying to determine current rules for tracking member list and announcing meetings.
Otherwise nothing new to report. [[User:Gatohaus|Gatohaus]] 10:40, 8 April 2013 (PDT)

=== Director-at-Large Reports ===

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project LASER ===

=== Project BYZANTIUM ===
* ISC Grant:
** Meetings (semiweekly hangouts/meatspace)
** RasPi - [https://github.com/byzantium/ByzPi ByzPi]
** next Goal - Mac compatibility
** 3rd Goal - Mesh over Ham radio
** 4th Goal - 0.4b release with all the fun stuff created in the other goals

=== Project KITBUILD ===

=== Project 3DP ===
Justin Myers purchased 2lbs of PLA plastic. This will probably last a few months. In the long run, many types of supplies are needed at HacDC.

Three ways of doing funding general supplies:
1) The proposed PA SUPPLIES project (least controversial).
2) Allowing HacDC members to be reimbursed by the HacDC BoD (or other appointed committee) more freely from the general fund.
3) Allocating budget from the general fund at the monthly members meeting for supplies (existing process).

Funding general supplies sooner rather than later is important to move forward at HacDC.

== Member Reports ==

== Old Business ==

== New Business ==
===Reimburse Justin for PLA===
Allocate $52.14 to reimburse Justin for PLA purchase.

===Buy FSE 5th Gen Laser Cutter===
Propose to approve purchase of FSE 5th Gen Hobby Laser for $3809. This includes shipping+insurance, and the $150 air compressor and included 40W CO2 laser. All other addons such as a lenses, rotary attachment, and 90W laser can be purchased later at the same price, if we don't build or source them ourselves. Fans and ducting to vent externally also required, to be sourced locally.
Link: http://fslaser.com/products/lasers/newhobby

* '''Last''' Consider (no vote) [http://wiki.hacdc.org/index.php/Proposed_Standing_Rules#Article_II:_Membership Article II] of the Proposed Standing Rules for voting on at next month's meeting.

== New Members ==

== Adjournment ==

Regular Member Meeting 2013 04 09

2013-04-09T16:13:48Z

Eric: /* New Business */

[[Category:Meeting Minutes]]

== Time and Location ==
April 9, 2013

== Approval of Previous Meeting's Minutes ==

[[Annual Meeting 2013]]

== Recognition ==

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
* Draft: [[Shop Rules]]
* Call for '''certification standards''' for the more dangerous tools
** who can certify?
** what if any experience and/or training is required?
** rules for operation (primarily safety best practices)?
** explicit safe/unsafe locations within or adjacent to the space?
** examples:
*** [[Certification_Lathe|Lathe]]
*** [[Certification_CNC_Mill|CNC Mill]]
*** [[Certification_Manual_Mill|Manual Mill]]
*** [[Certification_Welder|Welder]]
*** [[Certification_Deathstar|Deathstar]]

=== Treasurer's Report ===

==== Project Awesome ====

=== Secretary's Report ===
Working out Secretary's duties, trying to determine current rules for tracking member list and announcing meetings.
Otherwise nothing new to report. [[User:Gatohaus|Gatohaus]] 10:40, 8 April 2013 (PDT)

=== Director-at-Large Reports ===

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project LASER ===

=== Project BYZANTIUM ===
* ISC Grant:
** Meetings (semiweekly hangouts/meatspace)
** RasPi - [https://github.com/byzantium/ByzPi ByzPi]
** next Goal - Mac compatibility
** 3rd Goal - Mesh over Ham radio
** 4th Goal - 0.4b release with all the fun stuff created in the other goals

=== Project KITBUILD ===

=== Project 3DP ===
Justin Myers purchased 2lbs of PLA plastic. This will probably last a few months. In the long run, many types of supplies are needed at HacDC.

Three ways of doing funding general supplies:
1) The proposed PA SUPPLIES project (least controversial).
2) Allowing HacDC members to be reimbursed by the HacDC BoD (or other appointed committee) more freely from the general fund.
3) Allocating budget from the general fund at the monthly members meeting for supplies (existing process).

Funding general supplies sooner rather than later is important to move forward at HacDC.

== Member Reports ==

== Old Business ==

== New Business ==
===Reimburse Justin for PLA===
Allocate $52.14 to reimburse Justin for PLA purchase.

===Reimburse Eric for Keys===
Allocate $18.32 to reimburse Eric via PayPal for MinuteKey purchase (7 keys) at Lowes. Email receipt was sent to BoD on 2/21/13 and again 4/7/13 with no reply regarding reimbursement.

===Buy FSE 5th Gen Laser Cutter===
Propose to approve purchase of FSE 5th Gen Hobby Laser for $3809. This includes shipping+insurance, and the $150 air compressor and included 40W CO2 laser. All other addons such as a lenses, rotary attachment, and 90W laser can be purchased later at the same price, if we don't build or source them ourselves. Fans and ducting to vent externally also required, to be sourced locally.
Link: http://fslaser.com/products/lasers/newhobby

* '''Last''' Consider (no vote) [http://wiki.hacdc.org/index.php/Proposed_Standing_Rules#Article_II:_Membership Article II] of the Proposed Standing Rules for voting on at next month's meeting.

== New Members ==

== Adjournment ==

Regular Member Meeting 2013 04 09

2013-04-09T15:05:33Z

Eric: /* Reimburse Eric for Keys */

Regular Member Meeting 2013 04 09

2013-04-09T04:25:31Z

Eric: /* Reimburse Eric for Keys */

Regular Member Meeting 2013 04 09

2013-04-09T04:24:57Z

Eric: /* New Business */

Regular Member Meeting 2013 04 09

2013-04-08T18:25:21Z

Eric: /* New Business */

[[Category:Meeting Minutes]]

== Time and Location ==
April 9, 2013

== Approval of Previous Meeting's Minutes ==

== Recognition ==

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===
* Draft: [[Shop Rules]]
* Call for '''certification standards''' for the more dangerous tools
** who can certify?
** what if any experience and/or training is required?
** rules for operation (primarily safety best practices)?
** explicit safe/unsafe locations within or adjacent to the space?
** examples:
*** [[Certification_Lathe|Lathe]]
*** [[Certification_CNC_Mill|CNC Mill]]
*** [[Certification_Manual_Mill|Manual Mill]]
*** [[Certification_Welder|Welder]]
*** [[Certification_Deathstar|Deathstar]]

=== Treasurer's Report ===

==== Project Awesome ====

=== Secretary's Report ===
Working out Secretary's duties, trying to determine current rules for tracking member list and announcing meetings.
Otherwise nothing new to report. [[User:Gatohaus|Gatohaus]] 10:40, 8 April 2013 (PDT)

=== Director-at-Large Reports ===

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project LASER ===

=== Project BYZANTIUM ===
* ISC Grant:
** Meetings (semiweekly hangouts/meatspace)
** RasPi - [https://github.com/byzantium/ByzPi ByzPi]
** next Goal - Mac compatibility
** 3rd Goal - Mesh over Ham radio
** 4th Goal - 0.4b release with all the fun stuff created in the other goals

=== Project KITBUILD ===

=== Project 3DP ===
Justin Myers purchased 2lbs of PLA plastic. This will probably last a few months. In the long run, many types of supplies are needed at HacDC, so a general supplies fund of some kind is needed. We should fund that ASAP.

== Member Reports ==

== Old Business ==

== New Business ==
===Reimburse Justin for PLA===
Allocate $50 to reimburse Justin for PLA purchase.

* '''Last''' Consider (no vote) [http://wiki.hacdc.org/index.php/Proposed_Standing_Rules#Article_II:_Membership Article II] of the Proposed Standing Rules for voting on at next month's meeting.

== New Members ==

== Adjournment ==

Annual Meeting 2013

2013-03-09T18:51:25Z

Eric: /* New Business */

[[Category:Meeting Minutes]]
== Purpose ==

From the HacDC Bylaws, Article III, Section 2:
:At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.

This meeting will also serve as the monthly meeting for the month of March.

== Time and Location ==
March 12, 2013

Meeting called to order at x:xx p.m. by

Members Present:

Others Present:

[[Quorum]] met?

== Approval of Previous Meeting's Minutes ==
[[Regular Member Meeting 2013 02 12]]

== Recognition ==

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===

Nothing to report.

=== Treasurer's Report ===

Here is the financial summary spreadsheet for February 2013: [[File:HacDC_Financials_2013_02.pdf]]. We gained one new member (Philip Westlow). The other two members voted in last meeting have not paid their dues yet. We lost Stephen Beuttel and dropped Reuven Cohen after 4 months without dues payment. We had 55 paying members and 2 non-paying members. Our dues revenue continues to meet our expenses again, and thanks to those that donate extra we had a regular (non-earmarked) monthly net of $563.

Quorum is 14.

==== Project Awesome ====

We had a surplus so I am able to declare a $450 Project Awesome dividend and add $113 to our reserves. Here is the Project Awesome spreadsheet for February: [[File:HacDC_PA_Projects-2013_02.pdf]]. Thanks to everyone that voted for projects in February, there are now nine votes total.

There have been no reports for Project 3DP (3D Printing, contact Andy Ta) for the last two months so the project is suspended and will get no additional funding. If there is no report for next month it will be '''cancelled''' and any funds returned to the general. Andy, if you are out there, file a report or have someone else do it! And if you don't think you'll want to continue as coordinator, please turn it over to someone else.

=== Secretary's Report ===

=== Director-at-Large Reports ===
====Martin====

====Andy====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project LASER ===

=== Project BYZANTIUM ===

=== Project KITBUILD ===

=== Project 3DP ===

== Member Reports ==

== Old Business ==
None.

== New Business ==
=== Approve new Standing Rules ===
Because the Standing Rules are not fully completed and we haven't had much time to discuss them among the members before voting, we can just vote on the first Article today - [[Proposed Standing Rules#Article_I:_Voting|Voting]]. That will give us the ability to continue edits and discussions, and vote on the other parts of the Standing Rules at future monthly member meetings.

=== Anti-Harassment Policy and Diversity Statement ===
[[Anti-Harassment Policy]] and [[Diversity Statement]] need to be voted on.

== Board of Directors Elections ==
=== President ===
=== Vice-President ===
=== Treasurer ===
=== Secretary ===
=== At-Large Directors (two) ===

== New Members ==

== Adjournment ==

Adjourned at x:xx pm

Annual Meeting 2013

2013-03-08T19:53:27Z

Eric: /* New Business */

[[Category:Meeting Minutes]]
== Purpose ==

From the HacDC Bylaws, Article III, Section 2:
:At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.

This meeting will also serve as the monthly meeting for the month of March.

== Time and Location ==
March 12, 2013

Meeting called to order at x:xx p.m. by

Members Present:

Others Present:

[[Quorum]] met?

== Approval of Previous Meeting's Minutes ==
[[Regular Member Meeting 2013 02 12]]

== Recognition ==

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===

Nothing to report.

=== Treasurer's Report ===

Here is the financial summary spreadsheet for February 2013: [[File:HacDC_Financials_2013_02.pdf]]. We gained one new member (Philip Westlow). The other two members voted in last meeting have not paid their dues yet. We lost Stephen Beuttel and dropped Reuven Cohen after 4 months without dues payment. We had 55 paying members and 2 non-paying members. Our dues revenue continues to meet our expenses again, and thanks to those that donate extra we had a regular (non-earmarked) monthly net of $563.

Quorum is 14.

==== Project Awesome ====

We had a surplus so I am able to declare a $450 Project Awesome dividend and add $113 to our reserves. Here is the Project Awesome spreadsheet for February: [[File:HacDC_PA_Projects-2013_02.pdf]]. Thanks to everyone that voted for projects in February, there are now nine votes total.

There have been no reports for Project 3DP (3D Printing, contact Andy Ta) for the last two months so the project is suspended and will get no additional funding. If there is no report for next month it will be '''cancelled''' and any funds returned to the general. Andy, if you are out there, file a report or have someone else do it! And if you don't think you'll want to continue as coordinator, please turn it over to someone else.

=== Secretary's Report ===

=== Director-at-Large Reports ===
====Martin====

====Andy====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project LASER ===

=== Project BYZANTIUM ===

=== Project KITBUILD ===

=== Project 3DP ===

== Member Reports ==

== Old Business ==
None.

== New Business ==
=== Approve new Standing Rules ===
[[Proposed Standing Rules]]

=== Anti-Harassment Policy and Diversity Statement ===
[[Anti-Harassment Policy]] and [[Diversity Statement]] need to be voted on.

===Revoke Nick J's Membership===
Due to irreconcilable differences and inappropriate and repeatedly offensive behavior, a proposal has been made to revoke the membership of Nick J (aka Loki).

== Board of Directors Elections ==
=== President ===
=== Vice-President ===
=== Treasurer ===
=== Secretary ===
=== At-Large Directors (two) ===

== New Members ==

== Adjournment ==

Adjourned at x:xx pm

Annual Meeting 2013

2013-02-23T21:30:00Z

Eric: Created page with "Category:Meeting Minutes == Time and Location == March 12, 2013 Meeting called to order at x:xx p.m. by Members Present: Quorum met? == Approval of Previous Meet..."

[[Category:Meeting Minutes]]

== Time and Location ==
March 12, 2013

Meeting called to order at x:xx p.m. by

Members Present:

[[Quorum]] met?

== Approval of Previous Meeting's Minutes ==
[[Regular Member Meeting 2013 02 12]]

== Recognition ==

== Director Reports ==

=== President's Report ===

=== Vice President's Report ===

=== Treasurer's Report ===

=== Secretary's Report ===

=== Director-at-Large Reports ===
====Martin====

====Andy====

== [[:Category:Project_Awesome|Project Awesome]] Reports ==

=== Project LASER ===

=== Project BYZANTIUM ===

=== Project KITBUILD ===

=== Project 3DP ===

== Member Reports ==

== Old Business ==
None.

== New Business ==
===Allocate Laser funds back to HacDC===
Propose to suspend Project Awesome Laser and allocate funds back to a general laser fund. Many members have expressed interest and out of respect for the democratic process we need to form a committee to make recommendations on the laser cutter purchase.

== New Members ==

== Adjournment ==

Adjourned at x:xx pm

Proposed Standing Rules

2013-02-20T04:18:18Z

Eric: /* Article V: Materiel */

= Article I: Voting =
== Section 1: Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Section 2: Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Section 3: Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Section 4: Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
== Section 1: Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

== Section 2: Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
This process allows for the dispersal of funds to various projects. The details are described in [[Project Awesome Rules]]. Project listing is located [[:Category:Project Awesome|here]].

= Article IV: Meetings=
== Section 1: Robert’s Rules ==
Meetings follow Robert’s rules of order, but not obsessively
== Section 2: Schedule ==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

== Section 3: Virtual Attendance==
Meetings may be attended via video or audio conference if available.

== Section 4: Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

== Section 5: Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Section 6: Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Section 1: Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Section 2: Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Section 3: Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

= Article IX: Amending Standing Rules =
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

Proposed Standing Rules

2013-02-20T04:17:51Z

Eric: /* Article IV: Meetings */

= Article I: Voting =
== Section 1: Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Section 2: Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Section 3: Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Section 4: Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
== Section 1: Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

== Section 2: Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
This process allows for the dispersal of funds to various projects. The details are described in [[Project Awesome Rules]]. Project listing is located [[:Category:Project Awesome|here]].

= Article IV: Meetings=
== Section 1: Robert’s Rules ==
Meetings follow Robert’s rules of order, but not obsessively
== Section 2: Schedule ==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

== Section 3: Virtual Attendance==
Meetings may be attended via video or audio conference if available.

== Section 4: Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

== Section 5: Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Section 6: Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

= Article IX: Amending Standing Rules =
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

Proposed Standing Rules

2013-02-20T04:16:54Z

Eric: /* Article III: Expenditures and Reimbursements */

= Article I: Voting =
== Section 1: Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Section 2: Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Section 3: Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Section 4: Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
== Section 1: Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

== Section 2: Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
This process allows for the dispersal of funds to various projects. The details are described in [[Project Awesome Rules]]. Project listing is located [[:Category:Project Awesome|here]].

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference if available.

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

= Article IX: Amending Standing Rules =
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

Proposed Standing Rules

2013-02-20T04:16:09Z

Eric: /* Article I: Voting */

= Article I: Voting =
== Section 1: Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Section 2: Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Section 3: Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Section 4: Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
This process allows for the dispersal of funds to various projects. The details are described in [[Project Awesome Rules]]. Project listing is located [[:Category:Project Awesome|here]].

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference if available.

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

= Article IX: Amending Standing Rules =
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

Proposed Standing Rules

2013-02-20T04:15:24Z

Eric: /* Amending Standing Rules */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
This process allows for the dispersal of funds to various projects. The details are described in [[Project Awesome Rules]]. Project listing is located [[:Category:Project Awesome|here]].

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference if available.

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

= Article IX: Amending Standing Rules =
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

Proposed Standing Rules

2013-02-20T04:14:42Z

Eric:

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
This process allows for the dispersal of funds to various projects. The details are described in [[Project Awesome Rules]]. Project listing is located [[:Category:Project Awesome|here]].

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference if available.

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

= Amending Standing Rules =
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

Proposed Standing Rules

2013-02-20T04:13:48Z

Eric: /* Virtual Attendance */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
This process allows for the dispersal of funds to various projects. The details are described in [[Project Awesome Rules]]. Project listing is located [[:Category:Project Awesome|here]].

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference if available.

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-20T04:11:50Z

Eric: /* Project Awesome */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
This process allows for the dispersal of funds to various projects. The details are described in [[Project Awesome Rules]]. Project listing is located [[:Category:Project Awesome|here]].

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-20T04:07:10Z

Eric: /* Process */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-20T04:06:44Z

Eric: /* Amending Standing Rules */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
The standing rules may be amended at any duly held member meeting by a vote of 2/3rds of a quorum of members.

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-20T01:35:41Z

Eric:

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
According to Bylaws, quorum is 25% of members in good standing
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
The standing rules may be amended at any duly held member meeting with a "yes" vote of 2/3rds of members present.

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-20T01:34:42Z

Eric: Undo revision 8997 by Eric (talk)

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
Quorum is a fixed count of 13 members, or if less that 13 total then it's 25% of members in good standing according to Bylaws
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
The standing rules may be amended at any duly held member meeting with a "yes" vote of 2/3rds of members present.

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-20T01:33:26Z

Eric: Reverted edits by Eric (talk) to last revision by Katie

''As of December 2012, the only [[Standing Rules]] that have been approved designate the second Tuesday of each month for regular meetings and describe requirements for membership. Many parts of the [[Bylaws]] reference [[Standing Rules]] that do not yet exist.''

= Virtual Meeting Attendance =

= Membership Dues =

''the amount, payment period, due date and acceptable methods for collection of dues''

= Restoring Suspended Members =

= Anti-harassment Policy =

Moved to [[Anti-Harassment Policy]]

= Diversity Statement =

Moved to [[Diversity Statement]]

= Rules of Order =

= Meeting Minutes =

''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''

= Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
Member should return keys and any HacDC property in their possession as soon as possible
Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.
=Expenditures and Reimbursements=
Process
Preferred way to purchase is by raising earmarked donations from interested members
Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
HacDC Treasurer buys purchase using HacDC account
This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
HacDC may contribute some percentage of matching funds as finances permit
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
Treasurer will issue check or electronic transfer
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure
Approval
Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
Expenditures that fail the BoD vote can still be approved by a membership vote
Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
Project Awesome
Meetings
Meetings follow Robert’s rules of order, but not obsessively
Monthly Members’ Meeting is held on the second Tuesday of each month.
Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week
Meeting Agenda:
Directors’ reports, then member reports
Vote on expenditures and policy changes (Old & New Business)
Introduce and vote on new members
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose
Annual Meeting Agenda
If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
Review and vote on the Standing Rules and Policies of the corporation.
Receive reports on the activities of the corporation.
Approve the budget.
Determine the direction of the corporation in the coming year.
Election of Board Members
Special Meetings
The petition for a Special Meeting may be conducted by Email.
Voting
Quorum is 25% of members in good standing according to Bylaws
Non-paying members are not in good standing and are not included in count.
Fractional quorum calculation is rounded down to determine number of members.
Members who participate in meetings using two-way video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
BoD approval voting
A majority of all board members by Email
A majority of board members present at a duly held board meeting
Absentee voting
Special meetings and the Annual Meeting
Amending Standing Rules
Materiel
Members and guests can temporarily store their personal items at HacDC
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
Equipment can be left at HacDC under long-term loan from the owner
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
Supplies and equipment left at or given to HacDC becomes HacDC property
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of
Shop equipment and tools
Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
Even guests must read and sign release form, which will be available in the shop area
People can only use tools and equipment that they are familiar with and can operate safely and correctly
Training classes may be required before operating complex equipment like the CNC mill and lathe
People should use proper safety equipment like safety glasses
Must clean up work area after use

Proposed Standing Rules

2013-02-20T01:11:22Z

Eric: /* Amending Standing Rules */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
Quorum is a fixed count of 13 members, or if less that 13 total then it's 25% of members in good standing according to Bylaws
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
The standing rules may be amended at any duly held member meeting with a "yes" vote of 2/3rds of members present.

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-20T00:58:57Z

Eric: /* Quorum */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
Quorum is a fixed count of 13 members, or if less that 13 total then it's 25% of members in good standing according to Bylaws
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.

== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
...

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:18:16Z

Eric: /* Section 3: Membership induction procedure options */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
Quorum is 25% of members in good standing according to Bylaws
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
...

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:17:06Z

Eric: /* Article V: Materiel */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
Quorum is 25% of members in good standing according to Bylaws
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
...

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
== Storage ==
Members and guests can temporarily store their personal items at HacDC
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
== Long-term Loan ==
Equipment can be left at HacDC under long-term loan from the owner
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
== Property Rights ==
Supplies and equipment left at or given to HacDC becomes HacDC property
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:15:43Z

Eric: /* Post-Approval */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
Quorum is 25% of members in good standing according to Bylaws
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
...

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-purchase Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===

==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:15:23Z

Eric: /* Article III: Expenditures and Reimbursements */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
Quorum is 25% of members in good standing according to Bylaws
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
...

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== Post-Approval ===
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:13:45Z

Eric: /* Article II: Membership */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
Quorum is 25% of members in good standing according to Bylaws
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
...

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
*Voting on HacDC’s priorities and direction
*Key and code for the space, enabling 24-hour access
*@hacdc.org Google email and docs account
*Membership in HacDC:Members mailing list
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
# Meet any of these criteria for reduced fees:
## Be a full-time student
## Show Financial hardship
# Email BoD and request reduced-fee status
# Become member as with Full Member
# If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
* @hacdc.org Google email and docs account
* Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
* @hacdc.org Google email and docs account
* Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:10:20Z

Eric: /* Article I: Voting */

= Article I: Voting =
== Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Member Approval ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
== Quorum ==
Quorum is 25% of members in good standing according to Bylaws
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Virtual ==
Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
...

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:07:32Z

Eric: /* Article II: Membership */

= Article I: Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Quorum is 25% of members in good standing according to Bylaws ==
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
...

= Article II: Membership =
==Section 1: Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Section 2: Temporary waiver of dues==
==Section 3: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Section 4: Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:05:29Z

Eric:

= Article I: Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Quorum is 25% of members in good standing according to Bylaws ==
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==
...

= Article II: Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
# Items should be kept together in a box or bag labelled with owner’s name
# Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
# Items should be clearly marked as being on loan and from whom
# Owner should note what they loan to HacDC on a Wiki page
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
#* Sold (if item has non-trivial value)
#* Given away to members or the general public
#* Discarded
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:00:32Z

Eric: /* Virtual Meeting Attendance */

= Article I: Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Quorum is 25% of members in good standing according to Bylaws ==
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==

= Article II: Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T03:00:11Z

Eric: /* Article IV: Meetings */

= Article I: Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Quorum is 25% of members in good standing according to Bylaws ==
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==

= Article II: Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Robert’s Rules==
Meetings follow Robert’s rules of order, but not obsessively
==Second Tuesday==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Meeting Attendance==
Meetings may be attended via video or audio conference

==Meeting Agenda==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]

== Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

===Annual Meeting Agenda===
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

===Special Meetings===

# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T02:55:59Z

Eric: /* Article VI: Shop equipment and tools */

= Article I: Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Quorum is 25% of members in good standing according to Bylaws ==
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==

= Article II: Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Meetings follow Robert’s rules of order, but not obsessively==
==Monthly Members’ Meeting is held on the second Tuesday of each month.==
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Meeting Attendance==
==Meeting Agenda:==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==

''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''

==Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose==
==Annual Meeting Agenda==
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

==Special Meetings==
# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
#* Even guests must read and sign release form, which will be available in the shop area
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
# People should use proper safety equipment like safety glasses
# Must clean up work area after use

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T02:52:42Z

Eric: /* Article VI: Shop equipment and tools */

= Article I: Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Quorum is 25% of members in good standing according to Bylaws ==
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==

= Article II: Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Meetings follow Robert’s rules of order, but not obsessively==
==Monthly Members’ Meeting is held on the second Tuesday of each month.==
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Meeting Attendance==
==Meeting Agenda:==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==

''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''

==Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose==
==Annual Meeting Agenda==
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

==Special Meetings==
# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
====Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)====
Even guests must read and sign release form, which will be available in the shop area
==People can only use tools and equipment that they are familiar with and can operate safely and correctly==
Training classes may be required before operating complex equipment like the CNC mill and lathe
==People should use proper safety equipment like safety glasses==
==Must clean up work area after use==

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T02:52:12Z

Eric:

= Article I: Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Quorum is 25% of members in good standing according to Bylaws ==
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==

= Article II: Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Meetings follow Robert’s rules of order, but not obsessively==
==Monthly Members’ Meeting is held on the second Tuesday of each month.==
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Meeting Attendance==
==Meeting Agenda:==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==

''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''

==Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose==
==Annual Meeting Agenda==
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

==Special Meetings==
# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of

= Article VI: Shop equipment and tools=
==Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)==
Even guests must read and sign release form, which will be available in the shop area
==People can only use tools and equipment that they are familiar with and can operate safely and correctly==
Training classes may be required before operating complex equipment like the CNC mill and lathe
==People should use proper safety equipment like safety glasses==
==Must clean up work area after use==

= Article VII: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VIII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T02:51:27Z

Eric:

= Article I: Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Quorum is 25% of members in good standing according to Bylaws ==
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==

= Article II: Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

= Article III: Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

= Article IV: Meetings=
==Meetings follow Robert’s rules of order, but not obsessively==
==Monthly Members’ Meeting is held on the second Tuesday of each month.==
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Meeting Attendance==
==Meeting Agenda:==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==

''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''

==Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose==
==Annual Meeting Agenda==
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

==Special Meetings==
# The petition for a Special Meeting may be conducted by Email.

= Article V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of
=Shop equipment and tools=
==Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)==
Even guests must read and sign release form, which will be available in the shop area
==People can only use tools and equipment that they are familiar with and can operate safely and correctly==
Training classes may be required before operating complex equipment like the CNC mill and lathe
==People should use proper safety equipment like safety glasses==
==Must clean up work area after use==

= Article VI: Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Article VII: Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T02:49:10Z

Eric:

= Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Quorum is 25% of members in good standing according to Bylaws ==
# Non-paying members are not in good standing and are not included in count.
# Required fraction of members is rounded down to determine quorum size.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Identity of remote member must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,
== Amending Standing Rules ==

= Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

=Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
talk about this process

=Meetings=
==Meetings follow Robert’s rules of order, but not obsessively==
==Monthly Members’ Meeting is held on the second Tuesday of each month.==
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Meeting Attendance==
==Meeting Agenda:==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==

''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''

==Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose==
==Annual Meeting Agenda==
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

==Special Meetings==
# The petition for a Special Meeting may be conducted by Email.

=Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of
=Shop equipment and tools=
==Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)==
Even guests must read and sign release form, which will be available in the shop area
==People can only use tools and equipment that they are familiar with and can operate safely and correctly==
Training classes may be required before operating complex equipment like the CNC mill and lathe
==People should use proper safety equipment like safety glasses==
==Must clean up work area after use==

= Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T02:43:35Z

Eric: /* Special Meetings */

= Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

=Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.

==Project Awesome==
talk about this process

=Meetings=
==Meetings follow Robert’s rules of order, but not obsessively==
==Monthly Members’ Meeting is held on the second Tuesday of each month.==
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Meeting Attendance==
==Meeting Agenda:==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==

''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''

==Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose==
==Annual Meeting Agenda==
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

==Special Meetings==
# The petition for a Special Meeting may be conducted by Email.

Voting
Quorum is 25% of members in good standing according to Bylaws
Non-paying members are not in good standing and are not included in count.
Fractional quorum calculation is rounded down to determine number of members.
Members who participate in meetings using two-way video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
BoD approval voting
A majority of all board members by Email
A majority of board members present at a duly held board meeting
Absentee voting
Special meetings and the Annual Meeting
Amending Standing Rules

=Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of
=Shop equipment and tools=
==Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)==
Even guests must read and sign release form, which will be available in the shop area
==People can only use tools and equipment that they are familiar with and can operate safely and correctly==
Training classes may be required before operating complex equipment like the CNC mill and lathe
==People should use proper safety equipment like safety glasses==
==Must clean up work area after use==

= Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T02:42:38Z

Eric: /* Annual Meeting Agenda */

= Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

=Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.

==Project Awesome==
talk about this process

=Meetings=
==Meetings follow Robert’s rules of order, but not obsessively==
==Monthly Members’ Meeting is held on the second Tuesday of each month.==
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Meeting Attendance==
==Meeting Agenda:==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==

''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''

==Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose==
==Annual Meeting Agenda==
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Receive reports on the activities of the corporation.
# Approve the budget.
# Determine the direction of the corporation in the coming year.
# Election of Board Members

==Special Meetings==
The petition for a Special Meeting may be conducted by Email.
Voting
Quorum is 25% of members in good standing according to Bylaws
Non-paying members are not in good standing and are not included in count.
Fractional quorum calculation is rounded down to determine number of members.
Members who participate in meetings using two-way video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
BoD approval voting
A majority of all board members by Email
A majority of board members present at a duly held board meeting
Absentee voting
Special meetings and the Annual Meeting
Amending Standing Rules
=Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of
=Shop equipment and tools=
==Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)==
Even guests must read and sign release form, which will be available in the shop area
==People can only use tools and equipment that they are familiar with and can operate safely and correctly==
Training classes may be required before operating complex equipment like the CNC mill and lathe
==People should use proper safety equipment like safety glasses==
==Must clean up work area after use==

= Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Diversity Statement =

See [[Diversity Statement]]

Proposed Standing Rules

2013-02-18T02:42:17Z

Eric: /* Meeting Agenda: */

= Membership =
==Membership Types, requirements, privileges==
===Full members (PV=Paying,Voting member)===
====Requirements====
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
#Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
#Become member as with Full Member
#Meet criteria for reduced fees:
#Be a full-time student
#Show Financial hardship
#Email BoD and request reduced-fee status
#If approved, pay $20/mo dues
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## Member vote
# Status must be re-approved yearly
====Privileges - same as voting members====
===Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
====Privileges====
# @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
====Procedure====
# Voted in by a quorum of members
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
# @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
====Procedures====
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
==Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting. Must be nominated by a member and two other members present at the meeting must vouch for potential member. New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
==Restoring Membership==
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
# According to Bylaws, membership is revoked after three months of non-payment of dues.
===Cancelled Membership===
# If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
# If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
# The membership should be informed of the reason for cancellation of the original membership.
===Cancelling Membership===
# Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
# Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.

=Expenditures and Reimbursements=
==Process==
=== Preferred way to purchase is by raising earmarked donations from interested members ===
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
==Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.

==Project Awesome==
talk about this process

=Meetings=
==Meetings follow Robert’s rules of order, but not obsessively==
==Monthly Members’ Meeting is held on the second Tuesday of each month.==
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

==Virtual Meeting Attendance==
==Meeting Agenda:==
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members

==Meeting Minutes==

''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''

==Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose==
==Annual Meeting Agenda==
If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
Review and vote on the Standing Rules and Policies of the corporation.
Receive reports on the activities of the corporation.
Approve the budget.
Determine the direction of the corporation in the coming year.
Election of Board Members
==Special Meetings==
The petition for a Special Meeting may be conducted by Email.
Voting
Quorum is 25% of members in good standing according to Bylaws
Non-paying members are not in good standing and are not included in count.
Fractional quorum calculation is rounded down to determine number of members.
Members who participate in meetings using two-way video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
BoD approval voting
A majority of all board members by Email
A majority of board members present at a duly held board meeting
Absentee voting
Special meetings and the Annual Meeting
Amending Standing Rules
=Materiel=
==Members and guests can temporarily store their personal items at HacDC==
Items should be kept together in a box or bag labelled with owner’s name
Members have first priority for storing items in a locker labelled with their name
==Equipment can be left at HacDC under long-term loan from the owner==
Items should be clearly marked as being on loan and from whom
Owner should note what they loan to HacDC on a Wiki page
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
==Supplies and equipment left at or given to HacDC becomes HacDC property==
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
Sold (if item has non-trivial value)
Given away to members or the general public
Discarded
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
Members get first dibs on the unwanted items
Then items go on the public tables for anyone to take
Remaining items can be recycled if possible or disposed of
=Shop equipment and tools=
==Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)==
Even guests must read and sign release form, which will be available in the shop area
==People can only use tools and equipment that they are familiar with and can operate safely and correctly==
Training classes may be required before operating complex equipment like the CNC mill and lathe
==People should use proper safety equipment like safety glasses==
==Must clean up work area after use==

= Anti-harassment Policy =

See [[Anti-Harassment Policy]]

= Diversity Statement =

See [[Diversity Statement]]